SOLICITATION NOTICE
75 -- JUST-IN-TIME OFFICE SUPPLY PRODUCTS FOR THE JOHNSON SPACE CENTER
- Notice Date
- 6/11/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 424120
— Stationery and Office Supplies Merchant Wholesalers
- Contracting Office
- NASA/Lyndon B. Johnson Space Center, Houston Texas, 77058-3696, Mail Code: BJ
- ZIP Code
- 00000
- Solicitation Number
- NNJ14504092Q
- Response Due
- 7/1/2014
- Archive Date
- 6/11/2015
- Point of Contact
- David C. Nayles, Contract Specialist, Phone 281-483-4202, Fax 281-244-0995, Email david.c.nayles@nasa.gov - Yaranet G. Marquez, Contracting Officer, Phone 281-244-8562, Fax 281-244-6349, Email yaranet.marquez-1@nasa.gov
- E-Mail Address
-
David C. Nayles
(david.c.nayles@nasa.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- This notice is a combined synopsis/solicitation for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures under the test program for commercial items found at FAR 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This notice is being issued as a Request for Quote (RFQ) for the purchase and delivery of office supplies for the Johnson Space Center. THIS PROCUREMENT IS A TOTAL SMALL BUSINESS SET-ASIDE. The provisions & clauses in the RFQ are those in effect through Federal Acquisition Circular (FAC) 2005-72. The NAICS CODE and the small business size standard for this procurement are 424120 and the NUMBER OF EMPLOYEES is 100, respectively. The offeror shall state their size status for this procurement. The scope of the Just-in-Time (JIT) procurement is for the purchase and delivery of Centerwide civil servant office supply products [in the categories listed below] for the Johnson Space Center (JSC), Ellington Field, Sonny Carter Training Facility, and an off-site facility located within a ten (10) mile radius of JSC. Additionally, the office products/supplies shall be listed in the Offeror's commercial office supply catalog. The office products/supply categories include, but are not limited to:Binding and Filing; Cases and Portfolios; Mailing and Shipping Supplies; Office Essentials (clips, notes, books, tape, etc.); Optical disks and CD-ROMs; Ergonomic Products (wrist and mouse pads); Paper (copier, computer, labels, etc.) Minimum Recycled Content compliant; Ink/Toner Cartridges (new and remanufactured, when available); Visual Communications and Meeting Aids; Writing Instruments (pens, pencils, markers) Ability One. QUOTE SUBMISSION: All quotes are due by July 1, 2014 by 3:00 pm Central Standard Time (CST) and shall be submitted via email to David Nayles at david.c.nayles@nasa.gov. All quotes received after the closing date are late and will not be considered for award. All contractual and technical questions must be in writing (via e-mail) to david.c.nayles@nasa.gov and yaranet.marquez-1@nasa.govno later than June 19, 2014. Telephone questions will not be accepted. No facsimile quotes accepted. All quotes must include: (1) solicitation number, (2) discount/payment terms, warranty duration (if applicable), (3) identification of any special commercial terms, and (4) be signed by an authorized company representative. This will be a five (5) year procurement with a three (3) year Base and two (2) 1 year Options Base year 1 October 16, 2014 to October 15, 2015; Base year 2 October 16, 2015 to October 15, 2016; and, Base year 3 October 16, 2016 to October 15, 2017; Option year 1 October 16, 2017 to October 15, 2018; Option year 2 October 16, 2018 to October 15, 2019. The options listed above will be exercised at the purview of the government. Offerors shall review the four (4) document links below. Offerors shall complete the Pricing Template and the SF1449 and provide them with your quote. The link for the SOW is http://procurement.jsc.n asa.gov/NNJ14504092Q/JIT-SOW.docx The link the Badging Requirement is http://procurement.jsc.nasa.gov/NNJ14504092Q/PIV-Badging-Requirements-Processes.doc The link for the SF 1449 is http://procure ment.jsc.nasa.gov/NNJ14504092Q/Standard-Form-1449.pdf The link for Pricing Template is http://p rocurement.jsc.nasa.gov/NNJ14504092Q/JIT-JSC-items-purchased.xlsx Offerors shall provide the information required by FAR 52.212-1 (APR 2014), INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS, which is incorporated by reference. Addenda to FAR 52.212-1 are as follows: ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS The following are additional instructions to Offerors: b) (12) Offerors must address the following: 1. The Offeror shall describe the capability to perform in accordance with the SOW. Offers are to be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Offerors are cautioned not to simply rephrase or restate the government's requirements in the quote; but furnish convincing narratives describing "how" they intend to meet these requirements. 2. The Offeror shall provide evidence that they are authorized to distribute Ability One products by the Committee for Purchase From People Who Are Blind or Severely Disabled regarding the ordering of supplies that are determined to be essentially the same as Ability One (formerly JWOD) products. 3. In accordance with Executive Order 13423, Strengthening Federal Environment, Energy and Transportation Management, products offered in the category of copy paper must comply with the requirement for a minimum of 30% post-consumer fiber. Offerors shall describe the capability to perform in accordance with Executive Order 13423. 4. The Offeror shall describe the capability to provide next-day, desk-top delivery for orders placed prior to 3 p.m. (CST). 5. The Offeror shall provide: Names, Companies/agencies, phone numbers, and emails for up to three (3) Past Performance references for recent contracts, performed within the last 3 years of this RFQ, with relevant and similar scope of work and magnitude. 6. Offerors shall provide the capability for Internet online ordering. The Offeror shall not accept phone or fax orders. 7. Offerors shall provide training at JSC on internet ordering to approximately 150 200 users initially, with the ability to schedule additional refresher training annually. 8. Offerors shall provide supplies that must come from the Offeror's local warehouse, not directly from manufacturer. 9. Offerors shall describe the capability to provide a dedicated customer service representative for the JSC JIT Office Supplies administrator and users. 10. Offerors shall provide a dedicated delivery driver and a dedicated back-up delivery driver, who both meet minimum security clearance requirements for badging. 11. Deliveries shall occur in a clearly marked, vendor-owned, vehicle only. (End of provision) 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.The following factors shall be used to evaluate offers: The following factors shall be used to evaluate offers: TECHNICAL, PAST PERFORMANCE, PRICE The following are a pass or fail criteria considered as part of the technical capability, the quote will be considered unacceptable and award cannot be made to an offeror who cannot meet these criteria at the time of proposed submission: (1) Evidence that the Offeror is authorized to distribute Ability One products; (2) Offeror shall provide next day, desk-top delivery; and (3) Supplies must come from the Offeror's local warehouse, not directly from manufacturer. Procedures in FAR 13.106 are applicable to this procurement. While price will be a significant factor in the evaluation of offers, the final contract award will be based on the combination of the factors above. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. (End of provision) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall have posted their FAR 52.212-3 Offeror Representations and Certifications - Commercial Items (MAY 2014) at website https://www.sam.gov. These representations and certifications will be incorporated by reference in any resultant contract. FAR 52.212-4 (MAY 2014), CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS is applicable. FAR 52.212-5 (MAY 2014), CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERCIAL ITEMS is applicable and the following identified clauses are incorporated by reference: 52.203-6 Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402) 52.203-13 Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)) 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644) 52.222-21 Prohibition of Segregated Facilities (Feb 1999). 52.222-50 Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)) 52.223-9 Estimate of Percentage of Recovered Material Content for EPADesignated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513) 52.225-1 Buy American ActSupplies (Feb 2009) (41 U.S.C. 10a-10d) 52.225-13 Restrictions on Certain Foreign Purchases (June 2008) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) 52.232-33 Payment by Electronic Funds TransferSystem for Award Management (JUL 2013) (31 U.S.C. 3332) The FAR may be obtained via the Internet at URL: http://www.acquisition.gov/far/index.htm l The NFS may be obtained via the Internet at URL: http://www.hq.nasa.gov/ office/procurement/regs/nfstoc.html (End of clause) CLAUSES INCORPORATED BY REFERENCE 52.202-1 DEFINITIONS (NOV 2013) 52.203-3 GRATUITIES (APR 1984) 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (APR 2014) 52.204-4 PRINTED OR COPIED DOUBLE SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011) 52.204-7 SYSTEM FOR AWARD MANAGEMENT (JUL 2013) 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011) 52.208-9 CONTRACTOR USE OF MANDATORY USE OF MANDATORY SOURCES OF SUPPLY OR SERVICES (MAY 2014) 52.216-18 ORDERING (OCT 1995) Insert October 16, 2014 through October 15, 2017 in paragraph (a) 52.216-19 ORDER LIMITATIONS (OCT 1995) Insert $100 in paragraph (a) Insert $15,000 in paragraph (b)(1) Insert $20,000 in paragraph (b) (2) Insert 3 working days in paragraph (b)(3) Insert 3 working days in paragraph (d) 52.216-21 REQUIREMENTS (OCT 1995) Insert 30 days in paragraph (f) 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) Insert 30 days 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) Insert 30 days and 60 days in paragraph (a) Insert 5 years in paragraph (c) 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (APR 2012) 52.219-28 POST AWARD SMALL BUSINESS PROGRAM REREPRESENTATIONS (JUL 2013) 52.233-3 PROTEST AFTER AWARD (SEPT 2006) 52.243-1 CHANGES FIXED PRICE (AUG 1987) 1852.215-84 OMBUDSMAN (NOV 2011), is applicable. The Center Ombudsman for this acquisition can be found at: http://prod.nais.nasa.gov/pub/p ub_library/Omb.html. 1852.223-72 SAFETY AND HEALTH (Short Form) (APR 2002) 1852.223-75 MAJOR BREECH OF SAFETY OR SECURITY (FEB 2002) (End of clause) OTHER CONTRACT REQUIREMENTS OR TERMS AND CONDITIONS 1. TYPE OF CONTRACT AND MAXIMUM CONTRACT VALUE (a) This contract is a Requirements-type contract under which the Government intends to acquire supplies under NAICS code 424120 with a small business size standard of 100 employees. (b) The maximum contract value for this contract is $4,000,000 (excluding options). The contract will be funded at the contract level authorized by the Contracting Officer. (c) As this contract is a Requirements-type contract, the quantity and type of office supply items will become known at the time the order is placed. (End clause) 2. PERIOD OF PERFORMANCE The period of performance of this contract is from October 16, 2014 to October 15, 2017. (End of clause) 3. DELIVERY INSTRUCTIONS (a) The contractor shall ship the items required under this contract to: To Be Determined By Individual Orders Marked for: To Be Determined By Individual Orders Consignee: To Be Determined By Individual Orders Contract number: To Be Determined Organization/Office Code: To Be Determined By Individual Orders Building No:To Be Determined By Individual Orders (b) Unless otherwise authorized in advance by the Contracting Officer, deliveries under this contract shall be made the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, excluding Federal holidays. (c) Additional delivery instructions: To Be Determined By Individual Orders (d) Additional marking instructions: To Be Determined By Individual Orders A packing list or other suitable shipping document shall accompany each shipment and shall indicate: (1) Name and address of consignor; (2) Name and complete address of consignee; (3) Ordering activity order or requisition number; (4) Government bill of lading number covering the shipment (if any); and (5) Description of the material shipped, including item number, quantity, number of containers, and package number (if any). (End of clause) 4. INDIVIDUALS AUTHORIZED TO ISSUE ORDERS (a) The following personnel are authorized to issue orders under this contract. All designated personnel employed by JSC. (b) As orders are only allowed to be placed via the contractors website, individuals that are approved and granted access (by the Contracting Officer or the JSC JIT Supplies Administrator,), are authorized to place orders. (End of clause) Prospective offerors shall notify this office of their intent to submit a quote. It is the offeror's responsibility to monitor the following Internet site for the release of solicitation amendments (if any): http://prod.nais.nasa.gov/cgi- bin/nais/link_syp.cgi. Potential offerors will be responsible for downloading their own copy of this combination synopsis/solicitation and amendments (if any). SELECTION AND AWARD will be made to the offeror whose quote will be most advantageous to the Government, with consideration given to the factors of TECHNICAL, PAST PERFORMANCE and PRICE. The other critical requirements are: (1) Authorized to distribute Ability One products, (2) Next-day desk-top delivery and (3) Supplies must come from the Offeror's local warehouse, not directly from manufacturer, etc. shall also be considered. It is critical that offerors provide adequate detail to allow evaluation of their offer (SEE FAR 52.212-1 ADDENDUM TO 52.212-1). Responses received without the required information will be considered non-responsive to the Synopsis/Solicitation. Offerors must register at www.sam.gov prior to award of any contract.
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