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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 21, 2014 FBO #4592
DOCUMENT

89 -- FY 15 Base +4 Dairy-Mountian Home VAMC - Attachment

Notice Date

6/19/2014
 

Notice Type

Attachment
 

NAICS

311511 — Fluid Milk Manufacturing
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro TN 37129
 

ZIP Code

37129
 

Solicitation Number

VA24914Q0599
 

Response Due

6/19/2014
 

Archive Date

7/19/2014
 

Point of Contact

Eric Lee
 

E-Mail Address

5-5973<br
 

Small Business Set-Aside

N/A
 

Description

SECTION A A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR CxOxMMERCIAL ITEMS Schedule of Supplies/Cost/Price Contractor to provide the following items to the VA Medical Center, Nutrition & Food Service Department, Mountain Home, TN 37684, in strict accordance with the terms, conditions and schedules noted herein. The period of performance is October 1, 2014 through September 30, 2015 as a base year and four one-year options to renew. Base Year: October 1, 2014 through September 30, 2015 Item No. DescriptionEst. Quantity Unit Price Extended Price 1Milk Chocolate flavored low fat type VI class 2 fiber, 1/2 pint Mountain Home, Nutrition & Food Services 30,429 HALF-PINTS 0.0000 $________ 0000.00 $___________ 2Milk 2% low-fat, 1/2 pint Mountain Home, Nutrition & Food Services 150,514 HALF-PINTS 0.0000 $________ 0000.00 $___________ 3Milk-skim, 1/2 pint (Nonfat), Group A, Types IV or V, Plastic/Fiber Mountain Home, Nutrition & Food Services 32,400 HALF-PINTS 0.0000 $________ 0000.00 $___________ 4Cheese-Cottage, Type II, (low-fat), subgroup 1 or 2, class 1 (unflavored) style a or b, (small or large curd) 5# per pkg. Group II Mountain Home, Nutrition & Food Services 439 PG 0.0000 $________ 0000.00 $___________ 5Milk, low-fat, gallon, group A Type II or III (2.0%) group II Mountain Home, Nutrition & Food Services 233 GALLON 0.0000 $________ 0000.00 $__________ 6Buttermilk, reduced fat, half-gallon Mountain Home, Nutrition & Food Services 689 HALF-GALLON 0.0000 $________ 0000.00 $___________ Base Year TOTAL COST $ __________ Option Year 1: October 1, 2015 through September 30, 2016 Item No. DescriptionEst. Quantity Unit Price Extended Price 1Milk Chocolate flavored low fat type VI class 2 fiber, 1/2 pint Mountain Home, Nutrition & Food Services 30,429 HALF-PINTS 0.0000 $________ 0000.00 $___________ 2Milk 2% low-fat, 1/2 pint Mountain Home, Nutrition & Food Services 150,514 HALF-PINTS 0.0000 $________ 0000.00 $___________ 3Milk-skim, 1/2 pint (Nonfat), Group A, Types IV or V, Plastic/Fiber Mountain Home, Nutrition & Food Services 32,400 HALF-PINTS 0.0000 $________ 0000.00 $___________ 4Cheese-Cottage, Type II, (low-fat), subgroup 1 or 2, class 1 (unflavored) style a or b, (small or large curd) 5# per pkg. Group II Mountain Home, Nutrition & Food Services 439 PG 0.0000 $________ 0000.00 $___________ 5Milk, low-fat, gallon, group A Type II or III (2.0%) group II Mountain Home, Nutrition & Food Services 233 GALLON 0.0000 $________ 0000.00 $__________ 6Buttermilk, reduced fat, half-gallon Mountain Home, Nutrition & Food Services 689 HALF-GALLON 0.0000 $________ 0000.00 $___________ Option Year 1 TOTAL COST $ __________ Option Year 2: October 1, 2016 through September 30, 2017 Item No. DescriptionEst. Quantity Unit Price Extended Price 1Milk Chocolate flavored low fat type VI class 2 fiber, 1/2 pint Mountain Home, Nutrition & Food Services 30,429 HALF-PINTS 0.0000 $________ 0000.00 $___________ 2Milk 2% low-fat, 1/2 pint Mountain Home, Nutrition & Food Services 150,514 HALF-PINTS 0.0000 $________ 0000.00 $___________ 3Milk-skim, 1/2 pint (Nonfat), Group A, Types IV or V, Plastic/Fiber Mountain Home, Nutrition & Food Services 32,400 HALF-PINTS 0.0000 $________ 0000.00 $___________ 4Cheese-Cottage, Type II, (low-fat), subgroup 1 or 2, class 1 (unflavored) style a or b, (small or large curd) 5# per pkg. Group II Mountain Home, Nutrition & Food Services 439 PG 0.0000 $________ 0000.00 $___________ 5Milk, low-fat, gallon, group A Type II or III (2.0%) group II Mountain Home, Nutrition & Food Services 233 GALLON 0.0000 $________ 0000.00 $__________ 6Buttermilk, reduced fat, half-gallon Mountain Home, Nutrition & Food Services 689 HALF-GALLON 0.0000 $________ 0000.00 $___________ Option Year 2 TOTAL COST $ __________ Option Year 3: October 1, 2017 through September 30, 2018 Item No. DescriptionEst. Quantity Unit Price Extended Price 1Milk Chocolate flavored low fat type VI class 2 fiber, 1/2 pint Mountain Home, Nutrition & Food Services 30,429 HALF-PINTS 0.0000 $________ 0000.00 $___________ 2Milk 2% low-fat, 1/2 pint Mountain Home, Nutrition & Food Services 150,514 HALF-PINTS 0.0000 $________ 0000.00 $___________ 3Milk-skim, 1/2 pint (Nonfat), Group A, Types IV or V, Plastic/Fiber Mountain Home, Nutrition & Food Services 32,400 HALF-PINTS 0.0000 $________ 0000.00 $___________ 4Cheese-Cottage, Type II, (low-fat), subgroup 1 or 2, class 1 (unflavored) style a or b, (small or large curd) 5# per pkg. Group II Mountain Home, Nutrition & Food Services 439 PG 0.0000 $________ 0000.00 $___________ 5Milk, low-fat, gallon, group A Type II or III (2.0%) group II Mountain Home, Nutrition & Food Services 233 GALLON 0.0000 $________ 0000.00 $__________ 6Buttermilk, reduced fat, half-gallon Mountain Home, Nutrition & Food Services 689 HALF-GALLON 0.0000 $________ 0000.00 $___________ Option Year 3 TOTAL COST $ __________ Option Year 4: October 1, 2018 through September 30, 2019 Item No. DescriptionEst. Quantity Unit Price Extended Price 1Milk Chocolate flavored low fat type VI class 2 fiber, 1/2 pint Mountain Home, Nutrition & Food Services 30,429 HALF-PINTS 0.0000 $________ 0000.00 $___________ 2Milk 2% low-fat, 1/2 pint Mountain Home, Nutrition & Food Services 150,514 HALF-PINTS 0.0000 $________ 0000.00 $___________ 3Milk-skim, 1/2 pint (Nonfat), Group A, Types IV or V, Plastic/Fiber Mountain Home, Nutrition & Food Services 32,400 HALF-PINTS 0.0000 $________ 0000.00 $___________ 4Cheese-Cottage, Type II, (low-fat), subgroup 1 or 2, class 1 (unflavored) style a or b, (small or large curd) 5# per pkg. Group II Mountain Home, Nutrition & Food Services 439 PG 0.0000 $________ 0000.00 $___________ 5Milk, low-fat, gallon, group A Type II or III (2.0%) group II Mountain Home, Nutrition & Food Services 233 GALLON 0.0000 $________ 0000.00 $__________ 6Buttermilk, reduced fat, half-gallon Mountain Home, Nutrition & Food Services 689 HALF-GALLON 0.0000 $________ 0000.00 $___________ Option Year 4 TOTAL COST $ __________ Base Year TOTAL COST $ __________ Option Year 1 TOTAL COST $ __________ Option Year 2 TOTAL COST $ __________ Option Year 3 TOTAL COST $ __________ Option Year 4 TOTAL COST $ __________ Total Base + 4 Aggregate Cost $ __________ Alternate Items: Bids on alternate items other that those shown herein will be considered only if acceptable bids on required items are not received or do not satisfy the total estimated requirements. Such bids must clearly identify and explain the characteristics which differ from the required item. Quantities specified represent the Government's best estimates. However, actual requirements may be more or less than specified. In any event, the Contractor shall provide the amounts required at the prices offered. Basis for Award: A single award will be made to the responsive, responsible bidder providing the lowest total cost to the Government. A separate award will not be made for the VA Medical Center Nutrition & Food Service needs. This procurement is conducted under the test program using simplified acquisition procedures for commercial items which is authorized by FAR subpart 13.5. This procurement is being conducted according to Part 12, 13, 14, and 15 of the FAR or some combination thereof. The Contractor agrees to provide the items listed above to the VAMC Nutrition & Food Service (or dietetics) during the period stated herewith. Deliveries shall be in such quantities and at such times as may be required in accordance with all terms, conditions, provisions and schedules of this contract. Contractor must bid on all items for the VAMC Nutrition & Food Service or their bid will be rejected as non responsive. MILK/ICE CREAM DESCRIPTION/SPECIFICATION/WORK STATEMENT 1. The items listed in this contract are required subsistence items for the Department of Veterans Affairs, VA Medical Center, Mountain Home, TN 37684, Nutrition and Food Service. Products and deliveries are to be in strict accordance with the terms, conditions, and schedules noted herein. The period of performance is October 1, 2013 through September 30, 2014 as a base year with four one-year options to renew. Prices quoted should be F.O.B. destination to both locations. Point of Contact for the VA Medical Center, Nutrition and Food Service Department: Sam Sisley, 423-926-1171 ext. 2915 2. Packaging, Packing, and Labeling: a.All packaging and packing shall be in accordance with good commercial practice and in commercially acceptable containers. All items shall be labeled. Labeling shall be in accordance with commercial labeling complying with the Federal Food, Drug, and Cosmetic Act and regulations promulgated there under. b.All items must be identified with readable dates (open code dates), or coded dates. Contractors who do not use open dating will provide a product code number key listing to each customer facility. The product code number key listing shall explain the actual date of production or processing. Copies of key-codes will be furnished to each destination receiving officer and each destination inspection agency with the first delivery. c.Vendor-owned delivery trays, racks wheeled carts, etc. shall be in a clean condition at delivery time; if they are not, vendor personnel will be required to transfer the bread delivery to government-owned holding racks. d.Delivery Orders will be placed by personnel from Nutrition & Food Services and will be designated at time of award. e. All items delivered at or below proper temperatures of 41 degrees. f.Salient Characteristics, Regulatory Requirements, Quality Assurance Provisions, and Packaging, shall be as specified in Commercial Item Descriptions A-A-20053B and A-A-20052B. Copies available upon request to Contracting Officer or at http://www.ams.usda.gov/fv/fvqual.htm. 3. SPECIAL OFFERS: The Contractor shall agree to make "special offers" available on the same basis as they may be made to their most favorable customers. 4. AUTHORIZED ORDERS: The government shall be bound under this contract only to the extent of authorized orders actually placed against this contract, and shall not be held liable in any way in the event that no orders are placed with the contractor. 5. PROCEDURES FOR ORDERING: Procedures to be followed for placing orders with Contractor are as follows: a.Purchase orders will be placed directly with the contractor by authorized personnel from the VA Medical Center Nutrition & Food Services. Orders may be placed daily, weekly or monthly, orally by telephone, faxed or daily quantities may be furnished to the drivers. b. Items will be shipped as directed herein. Shipping charges will be borne by the Contractor. c. The Chief of Nutrition and Food Services or their designee will place orders for their department. ALL ORDERS, DELIVERIES AND BILLINGS, FOR EACH FACILITY, SHALL BE SEPARATE AND DISTINCT. 6. ESTIMATED QUANTITIES: The estimated quantities are estimates only and are not intended to mean that the VA Medical Facilities are obligated to purchase any predetermined amount listed under this contract. 7. INVOICES: An itemized invoice shall identify the contract number and purchase order number covered therein and shall be furnished to the payment office as indicated herein. Invoices may be rejected if all information required by FAR Clause 52.212-4(g) is not included. 8. SUBSTITUTIONS: The Contractor may not offer substitute items. The delivery orders will be filled exactly as requested. 9. INSPECTION OF PLANTS: An inspection MAY be made of the premises and employees of the bidder(s), prior to making award and conditions found will be considered in awarding the contract. Inspection may also be made any time during the life of the contract and, if it is found the contractor is not complying with specifications, deliveries will be rejected and the products covered by this contract will be procured on the Open Market. Any excess costs occasioned by this action will be charged against the contractor's account. 10. DELIVERY SCHEDULE: VA Medical Center - Mountain Home, TN Nutrition & Food Service - Delivery Hours 5:30am to 8:00am (local time) Delivery Location: Building 160 loading dock, 1st floor kitchen Frequency of Delivery: Monday, Wednesday, Friday Mail invoices to: Budget & Fiscal Technician, Nutrition & Food Service (120) NOTE: Daily deliveries will be at or about the same times each day and within the established hours of operation listed above. If a delivery date falls on a federal holiday, the vendor must establish an alternative delivery date and inform the VA Medical Center of the new date. The Contracting Officer's Technical Representative (COTR) shall be notified as early as possible if a delivery schedule cannot be met or if a delivery shall be late 11. PAYMENT: Contractor will submit monthly, in arrears, invoices covering all items delivered to nutrition and food services and the canteen. Invoices will be identified by contract number and the appropriate purchase order number, and should be mailed to the payment office as indicated by nutrition and food services. 12. REPRESENTATIVE OF CONTRACTING OFFICER: The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally supervise the work being performed under this contract. The foregoing is not to be considered as authorization to interpret or furnish advice and information to the contractor relative to the financial or legal aspects of the contract. Enforcement of these segments is vested in and is the responsibility of the Contracting Officer. 13. CONTRACTOR'S RESPONSIBILITIES: The contractor shall obtain all necessary licenses and/or permits required to perform this work. He shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract that is caused by him/her or his/her employee's fault or negligence. 14. DISCOUNTS FOR EARLY PAYMENT: Early payment discounts will not be considered in making award. 15. THE BIDDER CERTIFIES THAT: (Check one) ( ) Within the past six (6) months no inspection of the Physical Facilities of this plant has been conducted by any agency of the Federal Government, OR ( ) An inspection of the Physical Facilities of this plant was conducted by the: ______________________________________________________________________ AGENCY DATE OF INSPECTION and this plant was (ACCEPTED/REJECTED) for furnishing its product to the Federal Government. PLEASE PROVIDE COPY OF LAST INSPECTION REPORT WITH BID PACKAGE. 16. CURRENT CONTRACT: Contractor must state whether he currently holds a contract with another VA Medical Center, Federal or State installation. YES ___________ NO ____________ ADDRESS OF INSTALLATION: ____________________________ _________________________________________________________ _________________________________________________________ 17. SANITATION AND WORKMANSHIP: Items shall be prepared, processed and packed under sanitary conditions and in accordance with good commercial practice. All containers shall be clean, sound and securely covered or sealed to provide adequate protection from dirt, filth, and other contamination. 18. NOTED FEDERAL HOLIDAYS: New Year's Day, Martin Luther King Day, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas And any other day specifically declared by the President to be a national holiday. 19. (NOTE): If proposed products will be provided from more than one plant location, inspection information must be provided for all locations. BRANCH FIRM: If the orders are to be placed and delivery effected by a branch firm at other than the address given on page three, this firm and address with telephone number will be inserted. BRANCH FIRM FOR DELIVERIES TO: VA Medical Center, MOUNTAIN HOME, TN Nutrition & Food Services. Name: _____________________________________________ Address: ________________________________________________ ________________________________________________ Telephone: ________________________ FAX: ________________ ? 20. CONTRACT ADMINISTRATION DATA: The contracting officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes, which will affect price, quantity, or quality of performance of this contract. In the event the contractor effects any such change at the direction of any person other than the contracting officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. Table of Contents SECTION A1 A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS1 SECTION B - CONTINUATION OF SF 1449 BLOCKS20 B.1 52.216-2 ECONOMIC PRICE ADJUSTMENT-STANDARD SUPPLIES (JAN 1997)20 B.2 CONTRACT ADMINISTRATION DATA21 B.3 52.232-18 AVAILABILITY OF FUNDS (APR 1984)22 B.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)22 B.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)22 B.6 52.217-5 EVALUATION OF OPTIONS (JUL 1990)22 B.7 52.217-6 OPTION FOR INCREASED QUANTITY (MAR 1989)22 SECTION C - CONTRACT CLAUSES23 C.1 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (DEC 2009)23 C.2 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)23 C.3 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)24 C.4 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE (JAN 2008)24 SECTION E - SOLICITATION PROVISIONS26 E.1 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (DEC 2009)26 E.2 52.212-2 EVALUATION-COMMERCIAL ITEMS (JAN 1999)26 SECTION B - CONTINUATION OF SF 1449 BLOCKS B.1 52.216-2 ECONOMIC PRICE ADJUSTMENT-STANDARD SUPPLIES (JAN 1997) (a) The Contractor warrants that the unit price stated in the Schedule for is not in excess of the Contractor's applicable established price in effect on the contract date for like quantities of the same item. The term "unit price" excludes any part of the price directly resulting from requirements for preservation, packaging, or packing beyond standard commercial practice. The term "established price" means a price that- (1) Is an established catalog or market price for a commercial item sold in substantial quantities to the general public; and (2) Is the net price after applying any standard trade discounts offered by the Contractor. (b) The Contractor shall promptly notify the Contracting Officer of the amount and effective date of each decrease in any applicable established price. Each corresponding contract unit price shall be decreased by the same percentage that the established price is decreased. The decrease shall apply to those items delivered on and after the effective date of the decrease in the Contractor's established price, and this contract shall be modified accordingly. (c) If the Contractor's applicable established price is increased after the contract date, the corresponding contract unit price shall be increased, upon the Contractor's written request to the Contracting Officer, by the same percentage that the established price is increased, and the contract shall be modified accordingly, subject to the following limitations: (1) The aggregate of the increases in any contract unit price under this clause shall not exceed 10 percent of the original contract unit price. (2) The increased contract unit price shall be effective- (i) On the effective date of the increase in the applicable established price if the Contracting Officer receives the Contractor's written request within 10 days thereafter; or (ii) If the written request is received later, on the date the Contracting Officer receives the request. (3) The increased contract unit price shall not apply to quantities scheduled under the contract for delivery before the effective date of the increased contract unit price, unless failure to deliver before that date results from causes beyond the control and without the fault or negligence of the Contractor, within the meaning of the Default clause. (4) No modification increasing a contract unit price shall be executed under this paragraph (c) until the Contracting Officer verifies the increase in the applicable established price. (5) Within 30 days after receipt of the Contractor's written request, the Contracting Officer may cancel, without liability to either party, any undelivered portion of the contract items affected by the requested increase. (d) During the time allowed for the cancellation provided for in paragraph (c)(5) of this clause, and thereafter if there is no cancellation, the Contractor shall continue deliveries according to the contract delivery schedule, and the Government shall pay for such deliveries at the contract unit price, increased to the extent provided by paragraph (c) of this clause. (End of Clause) B.2 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449, block 18A.) 1. Contract Administration: All contract administration matters will be handled by the following individuals: a. CONTRACTOR:Eric Lee b. GOVERNMENT: Contracting Officer 00621 Department of Veterans Affairs Network Contracting Office 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with: [X]52.232-34, Payment by Electronic Funds Transfer-Other Than System For Award Management, or [X]52.232-36, Payment by Third Party 3. INVOICES: Invoices shall be submitted in arrears: a. Quarterly[] b. Semi-Annually[] c. Other[x] upon delivery 4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Department of Veterans Affairs FSC P O Box 149971 Austin TX 78714 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows: AMENDMENT NODATE B.3 52.232-18 AVAILABILITY OF FUNDS (APR 1984) Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. (End of Clause) B.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. (End of Clause) B.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years. (End of Clause) B.6 52.217-5 EVALUATION OF OPTIONS (JUL 1990) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). (End of Provision) B.7 52.217-6 OPTION FOR INCREASED QUANTITY (MAR 1989) The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 30 DAYS. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree. (End of Clause) SECTION C - CONTRACT CLAUSES ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following clauses are incorporated into 52.212-4 as an addendum to this contract: C.1 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (DEC 2009) The offeror agrees, if awarded a contract, to use the service-disabled veteran-owned small businesses or veteran-owned small businesses proposed as subcontractors in accordance with 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, or to substitute one or more service-disabled veteran-owned small businesses or veteran-owned small businesses for subcontract work of the same or similar value. (End of Clause) C.2 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012) (a) Definitions. As used in this clause- (1) Contract financing payment has the meaning given in FAR 32.001. (2) Designated agency office has the meaning given in 5 CFR 1315.2(m). (3) Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests. (4) Invoice payment has the meaning given in FAR 32.001. (5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract. (b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required. (c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following: (1) VA's Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.) (2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats. (d) Invoice requirements. Invoices shall comply with FAR 32.905. (e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for: (1) Awards made to foreign vendors for work performed outside the United States; (2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information; (3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies; (4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or (5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above. (End of Clause) C.3 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ (End of Clause) FAR NumberTitleDate 52.232-35DESIGNATION OF OFFICE FOR GOVERNMENT RECEIPT OF ELECTRONIC FUNDS TRANSFER INFORMATIONJUL 2013 52.232-39UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONSJUN 2013 52.232-40PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORSDEC 2013 C.4 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE (JAN 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the Web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer. [Contracting officer shall list all FAR and 48 CFR Chapter 8 (VAAR) provisions and clauses incorporated by reference that must be completed by the offeror or prospective contractor and submitted with the quotation or offer.] (End of Provision) FAR NumberTitleDate 852.246-71INSPECTION ALTERNATE I (JAN 2008)JAN 2008 (End of Addendum to 52.212-4) SECTION E - SOLICITATION PROVISIONS ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: E.1 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (DEC 2009) (a) In an effort to achieve socioeconomic small business goals, depending on the evaluation factors included in the solicitation, VA shall evaluate offerors based on their service-disabled veteran-owned or veteran-owned small business status and their proposed use of eligible service-disabled veteran-owned small businesses and veteran-owned small businesses as subcontractors. (b) Eligible service-disabled veteran-owned offerors will receive full credit, and offerors qualifying as veteran-owned small businesses will receive partial credit for the Service-Disabled Veteran-Owned and Veteran-owned Small Business Status evaluation factor. To receive credit, an offeror must be registered and verified in Vendor Information Pages (VIP) database. (http://www.VetBiz.gov). (c) Non-veteran offerors proposing to use service-disabled veteran-owned small businesses or veteran-owned small businesses as subcontractors will receive some consideration under this evaluation factor. Offerors must state in their proposals the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the VetBiz.gov VIP database (http://www.vetbiz.gov). (End of Provision) (End of Addendum to 52.212-1) E.2 52.212-2 EVALUATION-COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Past performance 2. Technical-sailent characteristics 3. Price Technical and past performance, when combined, are are greater than price alone. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision)
 

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Attachment
 

File Name: VA249-14-Q-0599 VA249-14-Q-0599_2.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1440554&FileName=VA249-14-Q-0599-002.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1440554&FileName=VA249-14-Q-0599-002.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03400768-W 20140621/140619235125-b8475c619d07c09b10bdeb03d819a217 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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