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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 25, 2014 FBO #4596
DOCUMENT

J -- REPLACE HEAT EXCHANGERS - Attachment

Notice Date: 6/23/2014
Notice Type: Attachment
NAICS: 238220 — Plumbing, Heating, and Air-Conditioning Contractors
Contracting Office: Department of Veterans Affairs;VA Sierra Pacific Network (VISN 21);VA Northern California HealthCare System;5342 Dudley Blvd. Bldg 98 (NCO 21);McClellan CA 95652-1012
ZIP Code: 95652-1012
Solicitation Number: VA26114I0719
Response Due: 6/30/2014
Archive Date: 9/28/2014
Point of Contact: RICO JOHNSON, RICO.JOHNSON@VA.GOV
E-Mail Address: rico.johnson@va.gov
(rico.johnson@va.gov)
Small Business Set-Aside: Total Small Business
Description: The Department of Veterans Affairs Network Contracting Office (NCO) 21 in McClellan, CA is in the process of determining the acquisition strategy for procuring Heat Exchanger Replacement Service (See Attached Statement of Work) at VA Palo Alto Health Care System located at 3801 Miranda Ave, Palo Alto, CA 94304. Please note that this Request for Information (RFI) is for information only and does not constitute a solicitation for competitive bids/proposals and is not to be construed as a commitment by the Government. However, all interested parties who believe they can meet the requirement are invited to submit information describing their capability to provide the required services. Organizations responding to this RFI should provide the company's capabilities to perform this requirement. The NAICS code is 238220. The Small Business size standard is $14 million. The information received as a result of this notice will be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the VA not to open the requirement to open competition, based on responses to this sources sought synopsis is solely within the discretion of the VA. The Government does not intend to pay for any information provided under this sources sought synopsis. All responses must be sent via e-mail to Rico Johnson, Contracting Officer, at rico.johnson@va.gov. Responses to this sources sought synopsis are due by 12:00 PST on June 23, 2014. DEPARTMENT OF VETERANS AFFAIRS PERFORMANCE WORK STATEMENT (PWS) B-90 MECHANICAL ROOM HEAT EXCHANGER REPLACEMENT Part 1 General Information 1.General: This is a non-personnel services contract to provide Building-90 Mechanical Room Heat Exchanger Replacement located at 4951 Arroyo Road Livermore, CA 94550. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. 1.1Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Building-90 Mechanical Room Heat Exchanger Replacement as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. 1.2Background: VA Medical Center Livermore, Building 60 Community Living Center operates two shell and tube heat exchangers supplying domestic hot water. The units were built in 1998, and installed in this building approximately around the same time. The upper unit's serial # is 400745, the model # is WSX-65-2-1. The max capacity is 40-140 degrees producing 33 GPM. The lower unit's serial # is 400744, the model # is WSX-65-2-1. The max capacity is 40-140 degrees producing 33 GPM. The heat exchangers are over the preventative maintenance replacement schedule. Both heads have failed a year ago and have been rebuilt once, but the insides are corroded and pitted. The top heat exchanger is unable to maintain a set temperature. Existing steam piping are corroded due to electrolysis and will require replacement. 1.3Objectives: 1.3.1.Remove two existing Armstrong (WSX-65-2-1) shell and tube domestic water heaters without interruption of service 1.3.2.Provide and install two new Spirax Sarco Model # RH-60D Redi Heat Instantaneous Water Heater or equivalent. 1.3.3.Provide and install lead free mechanical mixing valves 1.3.4.Provide and install backflow preventer within mechanical room feeding heat exchangers. 1.3.5.Provide and install new panel with Johnson Control Network Control Engine NCE-2516 controller to replace existing Metasys controller in B90 Mechanical room. 1.3.6.Provide all programming into Metasys to include the monitoring points for the PWS listed points and the existing points 1.4.Scope: Contractor shall provide non-personnel services contract. Services include Project management, Plumbing, HVAC, Electrical, Equipment procurement/removal/installation, General Construction, programing and Quality Control. The contractor shall accomplish including but not limited to the following tasks: 1.4.1Isolate heat exchangers, utilities, electrical, and controllers utilizing Lock out \ Tag out prior to service per VA Specifications. 1.4.2Provide and install two Spirax Sarco Model # RH-60D RediHeat Instantaneous Water Heater or equivalent. 1.4.3Provide Phasing Sequence to maintain functionality at all times during the construction in order to avoid any hot water interruptions and shutdown. 1.4.4Demolition Work: Disconnect and completely demolish the existing domestic hot water exchangers that include, but are not limited to: single shell type, instantaneous steam/water heat exchangers (vertical type, 50?F inlet, 140?F outlet, using 30 psig steam) and their trims, housekeeping pad, connected steam and condensate piping, connected water piping, valves and fittings, strainer(s), steam traps, pressure gauges, safety relief valves, insulation, electrical power, and controls. 1.4.5Disposal of the existing systems and auxiliary, except existing thermometer wells. Provide disposal confirmation letter to the Contracting Officer's representative after completion of the disposal. Remove and salvage existing thermometer wells in such as manner as to prevent damage which would be detrimental to re-installation and reuse. Protect and store the thermometer wells. Return the thermometer wells to VA's maintenance department after completion of the project. 1.4.6Provide and install backflow preventers 1.4.7Provide and install new panel with NCE-2516 controller to replace existing Metasys controller in B90 Mechanical room. 1.4.8Reconnect existing I/O to new NCE-2516 controller 1.4.9Provide the following hardware for installation 1.4.9.1Three (3) temperature sensors with wells 1.4.9.2One (1) pressure transducer for HWP discharge water pressure 1.4.9.3One (1) split core current switch for HWP monitor status 1.4.9.4Provide all programming into Metasys to include the monitoring points for the above listed points and the existing points 1.4.9.5Provide one new graphic with the above monitoring points 1.4.9.6Provide and install new CAT5 cable from new control panel in B90 mechanical room to telephone room 1.4.9.7Contractor shall provide conduit required to install cabling to points of connection. 1.5Period of Performance: The period of performance shall be for ninety calendar days from the notice to proceed. 1.6General Information 1.6.1Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Contractor shall submit QCP on or before the scheduled preconstruction meeting. Three copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan, the contractor shall receive the contracting officer's acceptance in writing of any proposed change to his QC system. 1.6.2Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). 1.6.3Recognized Holidays: Contractor is not required to perform services on holidays listed below. New Year's DayLabor Day Martin Luther King Jr.'s BirthdayColumbus Day President's DayVeteran's Day Memorial DayThanksgiving Day Independence DayChristmas Day 1.6.4Hours of Operation: The contractor is responsible for conducting business, Afterhours between the hours of 1800-0600 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. 1.6.5Place of Performance: The work to be performed under this contract will be performed at Department of Veteran Affairs Bldg. 90 Mechanical Room, 4951 Arroyo Road Livermore, CA 94550. 1.6.6Type of Contract: The government will award a (Type of contract to be determined by CCE and the customer). 1.6.7Security Requirements: Contractor personnel performing work under this contract must have and display Temporary ID Badges provide by the VA Police in accordance with HEALTH CARE SYSTEM MEMORANDUM No. 07-10-14 1.6.7.1Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. 1.6.7.2Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. Contractors shall comply with HEALTH CARE SYSTEM MEMORANDUM No. 138-13-24. 1.6.7.2.1In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. 1.6.7.2.2The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor's employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. 1.6.7.3Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor's Quality Control Plan. 1.6.8Qualifications of Personnel: The contractor shall be fully staffed on the first day of contract performance, and prepared to maintain a fully trained staff through the life of the contract. The contractor is expected to fully train newly hired personnel within 30 days of assignment to the contract. 1.6.8.1Qualifications of Project Manager: The contractor shall provide a full-time Project Manager who shall be physically on-site all normal work hours, and be responsible for performance of all work. The project manager shall possess a minimum of three year's experience within the last five years simultaneously managing facilities of similar magnitude and scope of the total requirements of the contract. 1.6.8.2Qualifications of supervisory employees: The contractor shall employ competent supervisory personnel capable of training employees on methods of accomplishing the work performance and quality standards in this contract. The supervisor shall have in-depth knowledge of performance based and prescriptive HVAC Mechanical systems and quality control processes, procedures, supplies, and equipment. The supervisor shall, at a minimum, have completed a supervisory training course for this type of work and have prior HVAC Mechanical system experience in similar size and type facilities. The on-site supervisor(s) is required to be fully conversant in English. 1.6.9Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government. 1.6.10Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. 1.6.11Key Personnel: The government will determine what positions are considered key personnel. The contractor shall identify, by name, the key management and technical personnel who will work under this contract at the time the work is being negotiated. If a key person becomes unavailable to complete the project, the proposed substitutions of key personnel shall be made only as approved directed by the Contracting Officer and the COR. The government will not dictate specific experience and education requirements of the employees initially proposed to perform the work stated herein. The contractor shall submit a resume of qualifications to the COR for key personnel proposed for the project. All Contractor employees will be approved by the COR prior to bringing on duty. If, at any time from date of award to the end of the contract, non-key Contractor personnel are no longer available, the Agency reserves the right to review qualifications of proposed replacement personnel and to reject individuals who do not meet the qualifications set forth in the contract or task order. 1.6.11.1The contractor must notify the agency in advance and we will approve or reject proposed contractor key personnel for the performance of this contract. The contractor shall submit a resume of qualifications to the COR for key personnel proposed for the project. All Contractor employees will be approved by the COR prior to bringing on duty. If, at any time from date of award to the end of the contract, Contractor personnel are no longer available, the COR and CO will approve the qualifications of proposed replacement personnel and will reject individuals who do not meet the qualifications set forth herein. The contractor must inform the COR, Project Manager and the CO when personnel are removed from the contract for any reason. 1.6.11.2The Contractor shall remove any employee from the performance of this contract within five (5) workdays of receiving notice from the Contracting Officer that the employee's performance is unsatisfactory. All Contractor employees are subject to immediate removal from performance of this contract when they are involved in a violation of the law, VA security, confidentiality requirements and/or other disciplinary reasons. 1.6.11.3The contractor must inform the COR, and Project Manager when personnel are removed from the contract for any reason. 1.6.11.4If a key person becomes unavailable to complete the project, the proposed substitutions of key personnel shall be made only if approved by the COR and Project Manager. 1.6.11.5The contractor shall submit a resume of qualifications to the COR for all direct employees proposed for the project. All Contractor employees will be approved by the COR prior to bringing on duty. 1.6.11.6The agency shall not be liable for further payment of any Contractor employee that the Government requires the Contractor to remove from the performance of this contract. The Agency's payment liability, for unsuitable Contractor employees, ends five working days after Contractor's receipt of "removal request" for unsatisfactory performance and immediately for any violation of law, VA security, confidentiality requirements and/or other disciplinary action. 1.6.12Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this contract as stated in section 1.6.7 Security Requirements. 1.6.13Contractor Travel: All travel shall be responsibility of the Contractor 1.6.14Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights. 1.6.15Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor's mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI. PART 2 DEFINITIONS & ACRONYMS 2.Definitions and Acronyms: 2.1DEFINITIONS: 2.1.1CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime. 2.1.2CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government. 2.1.3CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. 2.1.4DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement. 2.1.5DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports. 2.1.6KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. 2.1.7PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property. 2.1.8QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards. 2.1.9QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. 2.1.10QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements. 2.1.11SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor. 2.1.12WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract. 2.1.13WORK WEEK. Monday through Friday, unless specified otherwise. 2.1.14Random Sampling: Appropriate for frequently recurring tasks. Evaluate randomly selected samples of the lot to determine the acceptability of the entire lot. 2.1.15100 Percent Inspection: Appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task is performed 2.1.16Periodic Surveillance: Evaluation of samples selected on other than 100% or statistically random basis. (i.e., monthly, quarterly, semi-annually etc.) 2.2ACRONYMS: ACORAlternate Contracting Officer's Representative AFARSArmy Federal Acquisition Regulation Supplement ARArmy Regulation CCEContracting Center of Excellence CFRCode of Federal Regulations CONUSContinental United States (excludes Alaska and Hawaii) CORContracting Officer Representative COTRContracting Officer's Technical Representative COTSCommercial-Off-the-Shelf DADepartment of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254Department of Defense Contract Security Requirement List DFARSDefense Federal Acquisition Regulation Supplement DMDCDefense Manpower Data Center DODDepartment of Defense FARFederal Acquisition Regulation HIPAAHealth Insurance Portability and Accountability Act of 1996 IAWIn Accordance With KOContracting Officer OCIOrganizational Conflict of Interest OCONUSOutside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPOPhase In/Phase Out POCPoint of Contact PRSPerformance Requirements Summary PWSPerformance Work Statement QAQuality Assurance QAPQuality Assurance Program QASPQuality Assurance Surveillance Plan QCQuality Control QCPQuality Control Program TETechnical Exhibit VAPAHCSVA Palo Alto Health Care System? PART 3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES 3.GOVERNMENT FURNISHED ITEMS AND SERVICES: 3.1Services: The Government will provide manpower to assist in the shut down of any utility systems contractor is required to service only through approved utility shutdown request. 3.2Facilities: 3.2.1Elevators/Corridors: Contractors and workers may use corridors and elevators for travel to and from the job sites when in proper attire (shirt and shoes required) provided they don't track mud, wet cement or any form of "dirt" into the buildings. The COTR will assign specific routes, times and elevators to use for transportation of materials and equipment. The Contractor will clean-up any mess caused by their workmen. Elevators will not be used during an emergency. 3.2.2Toilets: The Contractor is to provide their own toilet facilities, however, the COR will advise the Contractor which toilet facilities (if available) may be used by the Contractor's workers. The Contractor will ensure that the facilities are kept clean and will be responsible for any damage done by the Contractor's workers. 3.2.3Parking/Traffic: Specific parking areas may be assigned for workers on larger construction projects. Workers on smaller construction or maintenance contracts may use any parking space that is not reserved if no parking area is designated. Contractors, including maintenance contractors and workers are specifically prohibited from parking in those spaces reserved for Engineering Vehicles or lawn areas. Further, the Contractor is not to "back in" the space. 3.2.4Deliveries: The COR will assign routes for the delivery of materials and supplies to the job site. The Contractor or construction traffic will not block any Health Care System road or street, walk or building egress without requesting approval in a timely manner. 3.2.5Loading /Unloading: Building loading docks and landings may be used to load or unload construction materials when approved by the COR. However, any vehicle left unattended for more than a few minutes may be cited by the VA Police. Some areas may be reserved for Health Care System operations only during certain hours. 3.2.6VA Police: The VA Police are Federal Police Officers with full authority to make arrests, investigate crime, and to issue citations. Citations issued for driving, parking violations or other offenses may require an appearance in the Federal District Court and/or payment of a fine. FOR THE SAFETY OF PATIENTS, speed limits and other driving and parking codes are strictly enforced. The speed limit on VA roads is 15 MPH under ideal conditions. In parking lots, the speed limit is 5 MPH. 3.2.7Locked Areas. The Contractor is to coordinate access to locked areas with the COR, including obtaining keys required for access to work sites. All buildings at the Health Care System are locked during other than normal work hours. When the Contractor has approval to work other than normal work hours, he will need to make arrangements for his workers to have access to job sites. 3.2.8Operations and Storage Areas: will be confined to areas designated by the contract or approved in writing by the COR or the Contacting Officer. The Government will not be responsible for any tools, equipment or VAPAHCS Rules of the Station (3/16/2011) materials left or stored on Government facilities, unless exceptions are provided in the contract. 3.3Utilities: 3.3.1The Government will provide all utilities in the facility and will be available for the contractor's use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment. Contractor is required to utilize GFCI protectors with all plugged in equipment. Contractor is required to hardwire temporary power distribution boxes when large electrical loads are required to prevent tripping breakers and interrupting service. 3.3.2No utility service such as water, gas, medical air and gas, steam, sewer, electric, fire protection or communication shall be interrupted without prior approval of the COTR. This includes those interruptions required by the contract. Construction contracts include provisions for maintaining utility systems or providing temporary facilities. Written requests for utility shutdowns shall be completed by the contractor and submitted to the COR at least two weeks before the scheduled work. Lock-out / tag-out (LOTO) must be follow Health Care System Memorandum No. 138-09-28, on any disruption or shut-down of any energy source. Any EMERGENCY REQUIRING AN IMMEDIATE SHUTDOWN WILL BE REPORTED IMMEDIATELY to the COR. The COR will in turn immediately notify the Engineering Office and the appropriate Chief, Maintenance and Repair or site designee. The Contractor will prepare and forward to the Chief, Engineering Service, a written report of the situation, why it happened, a schedule of any further corrective work needed, and what, if any steps are being taken to prevent a recurrence. The request for utility shutdown is found in Attachment A, A1, A2, and A3 of HEALTH CARE SYSTEM MEMORANDUM No. 138-13-14 UTILITY SHUTDOWN PROCEDURES. 3.3.3Equipment: Government will not provide any equipment in this contract 3.3.4Materials: The Government will provide Standard Operating Procedures and Policies upon request from the contractor. PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES 4.CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: 4.1General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS. 4.2Secured worksites: Contractor will be responsible to secure their worksite and provide construction safety and/or infection control barriers, including but not limited to temporary fencing, trench covers, etc. wherever work could cause injury to workers, visitors, VA personnel, or dependents The Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR Part 1926 - Safety and Health Regulations for Construction and Title 8, California Administrative Code - Construction Standards. When the standards differ, the more restrictive standard shall apply. Construction site signage is required. Construction sites outside of existing structures shall be enclosed by 6 feet tall metal fencing. 4.3Materials: The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS. 4.4Equipment: The Contractor shall furnish any equipment to meet the requirements under this PWS. 4.4.1Protective Clothing/Equipment. All workers will wear and/or use protective clothing and gear when required. This includes hard hats, goggles, protective shoes, gloves, masks or breathing apparatus, etc. The Contractor shall provide any protective equipment that may be required. 4.4.2Telephones. Contractors will provide their own telephones. Government telephones will not be used for private business or personal calls. Contractors or their workers may use the Government telephones to call/page the COR, the Engineering Service office, or when authorized by the COR - to call their office concerning contract matters. Telephone calls for contract workers will not be accepted by the Health Care System. 4.4.3Construction Waste and Debris: is the property of the contractor and will not be disposed of on station or in Health Care System trash containers or dumpsters. The Contractor may provide his own bin or dumpster, however, the use and location of such must be approved in writing by the COR. Construction waste and debris will not be accumulated in corridors or other building areas where it might cause a fire or safety hazard. Debris will be covered when taken from work sites to dump area. This is critical when carried through patient care areas. PART 5 SPECIFIC TASKS 5.Specific Tasks: 5.1Basic Services. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the removal of existing shell and tube heat exchangers replacing with RH-60D instantaneous water heaters, replace existing Metasys Controller with Network Control Engine NCE-2516 controller to monitor new water heaters, install backflow preventer to meet the requirements under this PWS. 5.2Mobilization 5.2.1COR shall identify Contractor Laydown and parking location. 5.2.2Install Temporary Fencing per specification 01-00-00-6 section 1.6.(F) operations and storage areas (Construction Fence) 5.2.3Install Temporary Power connection as required 5.2.4Water supply and Sanitation as required 5.2.5Site Office as required 5.2.6Contractor shall determine storage requirements and install in designated laydown area identified by COR. 5.2.7Contractor shall gather all tools, machinery and equipment to perform required services within this PSW securing in storage container/area. 5.2.8Provide Construction documents as stated in section 5.7 of this PWS 5.2.9Install Safety signage per specification 10-00-00-21 section 1.30 Safety sign(s) 5.2.10Mobilization shall include all activities and associated costs for transportation of contractor's personnel, equipment, and operating supplies to the site; establishment of offices, buildings, and other necessary general facilities for the contractor's operations at the site; premiums paid for performance and payment bonds including coinsurance and reinsurance agreements as applicable; and other items specified in section 4 of this PWS. 5.3Site Preparation 5.3.1COR shall identify work zones with contractor 5.3.2COR shall identify new Equipment Locations and location constraints 5.3.3Contractor shall identify work hazards in accordance with OSHA Hazard communication standard (29 CFR 1910.1200) 5.3.4Install critical barriers as required per ICRA Matrix requirements in identified work zones. 5.3.5Contractor shall protect existing vegetation, structures, equipment, utilities, and improvements per specification 01 00 00.1.10 5.3.6Contractor shall Inspect area of work to identify any damage to equipment or surrounding structures prior to starting work and submit report to COR 5.4Removal of existing Armstrong heat exchangers, piping and components 5.4.1Contractor shall provide Shutdown notifications in accordance with HEALTH CARE SYSTEM MEMORANDUM No. 138-13-14 UTILITY SHUTDOWN PROCEDURES 5.4.2Contractor shall perform Lock out Tag out procedures to safe off hazards accordance with HEALTH CARE SYSTEM MEMORANDUM No. 138-11-28 LOCK-OUT / TAG-OUT. 5.4.3Phasing Sequence: The domestic regular and softened hot water supply to the Community living Center Building 90 shall maintain functioning all the time during the construction. In order to avoid any hot water interruptions and shut-down, demolition shall be coordinated with new installation of packaged RH-60D instantaneous water heaters. Contractor is required to install new RH-60D first with temporary hard pipe spool pieces and connections to allow the existing softened hot water system to function. Contractor shall submit construction schedule and detail phasing sequence description or action plan that shall describe, but be not limited to locations for temporary hard pipe spool pieces and connections, bypass water softener system, and equipment installation sequence to Contracting Officer's representative for review prior to performing any works. 5.4.4Demolition Work: Disconnect and completely demolish the existing domestic hot water exchangers that include, but are not limited to: single shell type, instantaneous steam/water heat exchangers (vertical type, 50?F inlet, 140?F outlet, using 30 psig steam) and their trims, housekeeping pad, connected steam and condensate piping, connected water piping, valves and fittings, strainer(s), steam traps, pressure gauges, safety relief valves, insulation, electrical power, and controls. 5.4.5Disposal of the existing systems and auxiliary, except existing thermometer wells. Provide disposal confirmation letter to the Contracting Officer's representative after completion of the disposal. Remove and salvage existing thermometer wells in such as manner as to prevent damage, which would be detrimental to re-installation and reuse. Protect and store the thermometer wells. Return the thermometer wells to VA's maintenance department after completion of the project per specification section 10 00 00.1.27 RELOCATED EQUIPMENT AND ITEMS, and SECTION 01 00 00.1.9 DISPOSAL AND RETENTION. 5.4.6Contractor shall remove piping and Fittings scheduled for removal per Specification SECTION 23 05 11 COMMON WORK RESULTS FOR HVAC 5.4.7Contractor shall determine appropriate skid for site per manufactures requirements. 5.4.8Contractor shall be responsible for any modifications to heat exchanger mounts, skids, concrete pads that include but not limited to cutting existing pipe/concrete, welded flanges to meet contractor supplied RH-60D instantaneous water heaters. 5.5Installation of heat exchangers, piping and components 5.5.1Contractor shall prepare heat exchanger site per manufactures specifications 5.5.2Provide two new Spirax Sarco RediHeat RH-60D instantaneous packaged hot water exchanger system. The systems shall be pre-plumbed with all required components. The domestic hot water heater shall be a Spirax Sarco RediHeat or equivalent steam-fired, instantaneous water heater incorporating feed forward temperature control to instantly produce hot water within +/-4 �F of the set temperature under widely varying demands. The unit will incorporate an ASME code stamped helical coil heat exchanger and blending valve. The coiled tube bundle must be capable of being removed for inspection and service with-out breaking steam connections or removing the unit from its installed position. The unit shall be completely self-contained and require hook-up only to steam and water. There shall be no electric or pneumatic requirements. Each heater shall be a factory assembled package with the capacity to heat 60 gpm of water from 40 to 140 degrees Fahrenheit without the use of thermostatic control devices or storage tanks. Supply steam pressure is 15 psig. 5.5.3Contractor shall install heat exchangers per manufactures installation requirements, specification section 23 05 41 NOISE AND VIBRATION CONTROL FOR HVAC PIPING AND EQUIPMENT and SECTION 23 22 13 STEAM AND CONDENSATE HEATING PIPING 5.5.4Provide and install pipe insulation as required per SECTION 23 07 11 HVAC AND BOILER PLANT INSULATION 5.5.5Contractor shall reconnect electrical per manufactures installation requirements 5.5.6Contractor shall commission each heat exchanger, components, electrical and piping per SECTION 01 91 00 GENERAL COMMISSIONING REQUIREMENTS prior to removal of existing Armstrong heat exchangers. 5.5.7The new system shall be mounted on a corrosion resistant steel frame. The new system shall be able to deliver 60 gpm at 140?F outlet temperature, using 50?F domestic regular water temperature and 75 psig steam pressure 5.5.8Contractor shall provide bid on optional heat exchanger materials of construction Cast Steel Shell and Tubes: admiralty, 70/30 Cu Ni, 316SS & Double Wall (Copper Only) 5.5.9Contractor shall provide bid on optional accessories to include main and drip traps plus strainers, "H" (pressure reducing) package, angle iron stand, recirculation package, solenoid safety shut-off system, thermal insulation blanket, OSHA cover, and chemical cleaning system. 5.6Removal and installation of new Metasys Controller 5.6.1Contractor shall provide Shutdown notifications in accordance with HEALTH CARE SYSTEM MEMORANDUM No. 138-13-14 UTILITY SHUTDOWN PROCEDURES 5.6.2Contractor shall perform Lock out Tag out procedures in accordance with HEALTH CARE SYSTEM MEMORANDUM No. 138-11-28 LOCK-OUT / TAG-OUT. 5.6.3Contractor shall provide and install NCE-2516 Johnson Controls Controller to replace existing and connect heat exchanger temperature sensors, pressure transducer and split core current switch. 5.6.4Reconnect existing I/O to new NEC-2516 controller per manufactures installation requirements 5.6.5Contractor shall provide and install the following hardware for installation: 5.6.5.1Three (3) temperature sensors with wells 5.6.5.2One (1) pressure transducer for HWP discharge water pressure 5.6.5.3One (1) split core current switch for HWP monitor status 5.6.6Provide all programming into Metasys to include the monitoring points for the above listed points and the existing points. It also shall be able to receive and communicate the following inputs from the digital re-circulating valve. 5.6.6.1Set Point 5.6.6.2Inlet/Outlet Temperature 5.6.6.3Over Temperature Alert 5.6.6.4Over Temperature Error 5.6.6.5PCB Error 5.6.6.6Thermistor Error 5.6.6.7Motor Error/Safe Mode 5.6.6.8Battery Error 5.6.7Provide one new graphic with the above monitoring points. 5.6.8Provide and install new CAT5 cable from new control panel in B90 mechanical room to telephone room. 5.6.9Contractor shall provide conduit required to install cabling to points of connection 5.7Demobilization 5.7.1Demobilization shall include all activities and costs for transportation of personnel, equipment, and supplies not required or included in the contract from the site; including the disassembly, removal, and site cleanup of offices, buildings, and other facilities assembled on the site specifically for this contract. 5.7.2Contractor shall conduct final Clean up in accordance section 01 00 00.1.8 INFECTION PREVENTION MEASURES and clean up sections of related work specifications. 5.7.3Contractor shall restore any damage to vegetation, structures, equipment, utilities, and improvements per section 01 00 00.1.11 5.8Documentation 5.8.1Work plan: Contractor shall submit work plan outlining the plan by which the company plans to complete a quality project within a given amount of time and in compliance with a set budget. 5.8.2Schedule: Contractor shall submit Project schedule in accordance with SECTION 01 32 13 16.15 PROJECT SCHEDULES and simplified three-week lookahead schedule. 5.8.3Submittals: Contractor shall submit project submittals per SECTION 01 03 23 SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES 5.8.4Quality control plan: Contractor shall outline the procedures that the contractor will use to ensure that a high quality product is produced for this contract. 5.8.5Safety plan: Contractor shall outline the safety procedures that comply with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, and the protection of their employees. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. 5.8.6As-built drawings: Contractor shall provide red-line scaled drawings to COR after project completion 5.8.7Meeting minutes: Contractor shall record and track meeting minuets and submit to COR for editing and approval. 5.8.8Inspection records: Contractor shall submit all inspection testing and reports to COR PART 6 APPLICABLE PUBLICATIONS 6.Applicable Publications 6.1The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. A.SECTION 01 42 19 REFERENCE STANDARDS B.HEALTH CARE SYSTEM MEMORANDUM No. 138-11-28 LOCK-OUT / TAG-OUT C.HEALTH CARE SYSTEM MEMORANDUM No. 138-12-29 CONSTRUCTION SAFETY PROGRAM D.HEALTH CARE SYSTEM MEMORANDUM No. 138-13-14 UTILITY SHUTDOWN PROCEDURES E.HEALTH CARE SYSTEM MEMORANDUM No. 138-13-24 KEY CONTROL AND DISTRIBUTION F.HEALTH CARE SYSTEM MEMORANDUM No. SAFE-12-02 PERSONAL PROTECTIVE EQUIPMENT (PPE) G.HEALTH CARE SYSTEM MEMORANDUM No. SAFE-12-06 HOT WORK PROGRAM H.HEALTH CARE SYSTEM MEMORANDUM No. SAFE-12-04 LIFE SAFETY MANAGEMENT PROGRAM I.HEALTH CARE SYSTEM MEMORANDUM No. SAFE-13-23 INTERIM LIFE SAFETY MEASURES PART 7 ATTACHMENT/TECHNICAL EXHIBIT LISTING 7.Attachment/Technical Exhibit List: 7.1.Attachment 1/Technical Exhibit 1 - Performance Requirements Summary 7.2. Attachment 2/Technical Exhibit 2 - Deliverables Schedule 7.3 Attachment 3/Technical Exhibit 3 - Estimated Workload Data TECHNICAL EXHIBIT 1 Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Performance Objective StandardPerformance Threshold Method of Surveillance PRS # 1. The contractor shall provide all supplies, equipment, facilities and services required to perform work in Sec. 3, 4 & 5.The contractor provided all supplies, equipment, facilities and services required to perform work Zero deviation from standard (100% compliance) 100 Percent Inspection Customer Complaint PRS # 2 Contractor shall Mobilize all required activities, contractor personnel, equipment and operating supplies to site as stated in Sec. 5.2The contractor provided Mobilization included all activities and associated costs for transportation of contractor's personnel, equipment, and operating supplies to the site; establishment of offices, buildings, and other necessary general facilities for the contractor's operations at the site within ten business days of NTPZero deviation from standard (100% compliance)100 Percent Inspection PRS # 3 Contractor shall provide Project management and on-site supervision Sec. 1.6.8.1, 1.6.8.2 Contractor provided sufficient onsite project management and supervision as is essential to carry out all the terms and conditions for this contract and present onsite at all times during scheduled work hours and as needed to fulfill contractual obligations 5% deviation from standardPeriodic Surveillance PRS # 4 Quality of Management Commitment and Employee Involvement in the Work Plan Sec. 5.8.1Managing Day-To-Day Operations As Specified In The Work Plan, Handling All Employment Matters (Including Training And Security) Relating To Contractor Employees, Ensuring That The Contractor Employee Relationship With Department of Veteran Affairs Government Employees Is In Accordance With (IAW) The Contractor's Work Plan, And That All Delivered Services Meet The Performance Standards Identified In The Contract.2Incidents Incidents include but are not limited to each safety mishap, failure to provide quality control of program activities, failure to implement an element of the VAPAHCS or NCA values, recurrence of process problems, failure to meet requirements of VA Medical Center memorandums and procedures, and failure of employees to comply with applicable regulations and directivesCustomer Comments, Periodic Inspections, Audit Findings, Weekly Reports PRS # 5 Reports (overall PWS)Quality Reports Meet The Content Requirements As Specified In PWS Timeliness Reports Are Submitted NLT (5) Business days after meeting/inspection/ testing.2 Incidents Incidents include but are not limited to each late submission of reports and each error discovered in reports.Periodic Inspections, Review of Weekly Reports PRS # 6 Contractor Quality Control (QC) Program/Quality Assurance (QA) Sec. 5.8.4 Perform QC As Specified In QC/QA Plan No Major QC Audit Findings No QC Activity Differences From QC/QA Plan Recurrence Control Root Cause Analysis Performed And Implemented To Prevent Nonconformance's Quality 95 Percent Customer Satisfaction From Survey Assessments In Determining Service Performance For All Contracted Tasks0 Incidents (100% compliance)Customer Comments, Periodic Inspections, Audit Findings, weekly Reports PRS # 7 Hazardous & Controlled Waste Management Sec. 5.4Timeliness of Container Pickup and Issue Within 48 Calendar Hours Of Request.1 IncidentWeekly reports and spot check PRS # 8 Execute Order Requirements (Overall PWS)Timeliness Work Is Started And Completed Per Negotiated Schedule Quality Work Meets All Specification Requirements In The PWS As To Materials And Workmanship. 0 Incidents (100% compliance)Contractor Reports, Customer Comments, and Periodic Inspection PRS # 9 Provide timely Notification on items requiring government action (overall PWS)No more than 5% of the reports to appropriate Government contact may be later than the specified time period 1 IncidentsReview operational logs, databases, or metrics. PRS # 10 Establish, implement, and maintain a comprehensive safety program. Sec. 5.8.5Establish, implement, and maintain a comprehensive safety program. Sec. 5.8.5Safety Program resulting in: 1) No OSHA-reportable violations resulting from contractor action or inaction. 2) Mishap frequency and severity rate shall not exceed the base three year average.Periodic Surveillance, Customer Complaint TECHNICAL EXHIBIT 2 DELIVERABLES SCHEDULE DeliverableFrequency# of CopiesMedium/FormatSubmit To Work plan Sec. 5.8.1Initial work plan shall be submitted to CO with Proposal. Post Award Updated weekly submissions Quantities specified in solicitation for proposal Post Award Two copies provided during weekly meetings specified in solicitation for proposal Post Award Electric format and hard copy in MS Word/ Excel SpreadsheetVA CO AND COR Schedule Sec. 5.8.2Initial schedule shall be submitted to CO submitted with proposal. Post Award Updated weekly submissions Quantities specified in solicitation for proposal Post Award Two copies provided during weekly meetingsspecified in solicitation for proposal Post Award Electric format and hard copy in MS Projects, MS Word/ Excel SpreadsheetVA CO AND COR Submittals Sec. 5.8.3Initial Submittals shall be submitted to CO with proposal Post Award Daily Quantities specified in solicitation for proposal Post Award One hard copy One electronic copyElectric format and hard copy in MS Projects, MS Word, Excel Spreadsheet, CD/DVDVA CO AND COR Quality control plan Sec. 5.8.4Submitted with ProposalQuantities specified in solicitation for proposal specified in solicitation for proposal VA CO AND COR Safety plan Sec. 5.8.5Submitted with ProposalQuantities specified in solicitation for proposal specified in solicitation for proposalVA CO AND COR As-built drawings Sec. 5.8.6Submitted with close out package One hard copy One electronic copyElectric format and hard copy in MS Projects, MS Word, Excel Spreadsheet, PDF CD/DVD VA CO AND COR Meeting minutes Sec. 5.8.7weeklyOne hard copy One electronic copyElectric format and hard copy in MS Projects, MS Word, Excel Spreadsheet, CD/DVDVA CO AND COR Inspection records Sec. 5.8.8Daily as completed One hard copy One electronic copyElectric format and hard copy in MS Projects, MS Word, Excel Spreadsheet, CD/DVDVA CO AND COR Shutdown notice Sec. 5.8.1three weeks prior to requested shutdown target dateOne hard copy One electronic copyElectric format and hard copy in MS Word, COR TECHNICAL EXHIBIT 3 ESTIMATED WORKLOAD DATA ITEM NAMEESTIMATED QUANTITY 1Field personnel, project manager240hrs 2Field personnel, superintendent240hrs. 3Field personnel, general purpose laborer240hrs. 4Field personnel, Electrician40hrs. 5Field personnel, Plumber160hrs. Field personnel 2 Steamfitters
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J -- REPLACE HEAT EXCHANGERS - Attachment