SOURCES SOUGHT
66 -- Automated Solid Phase Extraction System
- Notice Date
- 6/25/2014
- Notice Type
- Sources Sought
- NAICS
- 334516
— Analytical Laboratory Instrument Manufacturing
- Contracting Office
- Department of Health and Human Services, Food and Drug Administration, Office of Acquisitions and Grants Services, 3900 NCTR Road, HFT-320, Bldg 50 | Rm 421, Jefferson, Arkansas, 72079, United States
- ZIP Code
- 72079
- Solicitation Number
- FDA1134935
- Archive Date
- 7/17/2014
- Point of Contact
- Regina R. Williams, Phone: (870) 543-7012
- E-Mail Address
-
regina.williams@fda.hhs.gov
(regina.williams@fda.hhs.gov)
- Small Business Set-Aside
- N/A
- Description
- MARKET RESEARCH PURPOSES ONLY NOT A REQUEST FOR PROPOSAL OR SOLICITATION The U.S. Food and Drug Administration (FDA), is conducting market research to support the Office of Regulatory Affairs (ORA) Arkansas Regional Laboratory (ARL) requirement for an Automated Solid Phase Extraction System. This is a Sources Sought Notice to determine the availability and capability of Small Business Manufacturers or Small Businesses capable of supplying a U.S. made product of a small business manufacturer or producer. This notice is for planning purposes only, and does not constitute an Invitation for Bids, Request for Proposals or Request for Quotation, or an indication the Government will contract for the items contained herein. This notice is not to be construed as a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The associated North American Industry Classification System (NAICS) Code is 334516-Analytical Laboratory Instrument Manufacturing; Small Business Size Standard is 500 employees. Statement of Need A system to automate the solid phase extraction of samples to be tested for drug residues is needed to increase throughput of samples, to decrease analyst time per analysis and to improve method reproducibility. The system will be flexible to allow it to be adapted to a wide variety of sample extraction schemes. Statement of Work (SOW) General New instrument: The components and/or equipment shall be a newly manufactured, not used and refurbished, or previously used for demonstration. The Contractor shall warranty all systems for parts and labor for a minimum of 12 months from date of Government's formal acceptance. The Contractor shall provide in-side delivery, installation, and shall provide on-site familiarization training on the installed system. Installation: The vendor shall demonstrate upon installation that the item meets all performance specifications. The instrument shall not be accepted until those performance specifications have been met. The system shall be delivered with all necessary supplies and accessories required for installation and start-up. Technical Specifications: The system shall include the following: One (1) Automated Solid Phase Extraction System. The system shall be able to adapt current analytical methods used at the ARL Food Chemistry 2 Group which use solid phase extraction to automated and unattended operation. These methods use a variety of sizes of solid phase extraction cartridges, 1 mL, 3 mL, and 6 mL SPE cartridges. The system shall fit within a footprint not more than 24" deep. The system shall be equipped with two dual syringe pumps. The system shall include software which is operator friendly and a suitable computer for operation of the equipment. The system shall include training for analysts to learn how to adapt existing methods to automation and to program the system. The system shall be outfitted with 4 probes with the ability to process up to 4 samples in parallel. The system shall have the option of utilizing deep and flowing rinse stations to minimize carryover and contamination. The system shall be able to accommodate micro plates, vials, and test tubes. The system shall be capable of performing positive pressure SPE elutions. The system shall have the capability of performing positive pressure elutions via a syringe pump and through the use of an additional ancillary gas cylinder. The system shall have a bed capacity capable of processing up to 108 1 mL SPE cartridges, 60 3 mL cartridges or 48 6 mL cartridges without manual intervention. The system shall be able to utilize mobile rack technology that allows accessibility to both the DEC cartridge positions as well as the elution positions. The system shall be capable of piercing septa. The system shall be capable of processing the samples in either batch or sequential mode. The system shall accommodate 4 on bed 500 mL or 700 mL reservoirs without taking up any active rack positions. The system shall be equipped with transfer ports allowing access to off bed and large volume solvents. The system shall use a syringe pump capable of utilizing different syringes ranging in size from 100 µL to 25 mL. There shall be a separate syringe pump for each probe. Each syringe pump shall be equipped with a pressure sensor to detect clogs and flow restrictions.The vendor shall provide application and operation manuals. Place of Performance FDA/ORA/ARL Jefferson Laboratories Complex 3900 NCTR Road Jefferson, AR 72079 The respondent to this source sough shall furnish sufficient technical information necessary for the Government to conclusively determine its capability to provide products/services and components meeting the technical requirements identified above. At a minimum, responses shall include the following: Business name, DUNS number, business address, business website, business size status (i.e., SB, VOSB, SDVOSB, HUBZone SB, SDB, WOSB, LB), point of contact name, mailing address (if different from business address), phone number and email address (Provide this same information if responding to provide a product manufactured by another firm); Sufficient descriptive literature that unequivocally demonstrates that offered products and services meet or exceed above specifications. All descriptive material necessary for the government to determine whether the service/product offered meets the technical requirements including: technical specifications, descriptive material, literature, brochures and other information, which demonstrates the capabilities of the contractor to meet the requirement. Three (3) years of past performance information for the manufacture and/or sale of same or substantially similar items to include date of sale, description, dollar value, client name, client address, client point of contact name, client point of contact mailing address (if different from that provided for client), client point of contact phone number, client point of contact email address, and name of the manufacturer (to include DUNS number and size status) if not the respondent. If applicable, identification of the firm's GSA Schedule contract(s) by Schedule number and SINs that are applicable to this potential requirement. The government is not responsible for locating or securing any information, not identified in the response. Interested parties shall respond with capability statements which are due in person, by postal mail or email to the point of contact listed below on or before July 2, 2014 by 12:00 PM (Central Time in Jefferson, Arkansas) at the FDA/OO/OFBA/OAGS/DAP, Field Operations Branch, Attn: Regina Williams, 3900 NCTR Road, HFT-320, Jefferson, AR 72079-9502 or email regina.williams@fda.hhs.gov. Reference FDA1134935. Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s)."
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