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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 27, 2014 FBO #4598
DOCUMENT

55 -- Biomass Wood Chips - Battle Creek VAMC - Attachment

Notice Date

6/25/2014
 

Notice Type

Attachment
 

NAICS

113310 — Logging
 

Contracting Office

Department of Veterans Affairs;Program Contracting Activity Central;6150 Oak Tree Blvd, Suite 300;Independence OH 44131
 

ZIP Code

44131
 

Solicitation Number

VA70114I0200
 

Response Due

7/1/2014
 

Archive Date

7/31/2014
 

Point of Contact

Andrew Neiss
 

Small Business Set-Aside

N/A
 

Description

This Sources Sought Notice is for information and planning purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). THIS IS NOT A SOLICITATION Background: The Department of Veterans Affairs, Program Contracting Activity Central (PCAC) is seeking to fulfill the mandated federal agency energy management requirements of increasing renewable energy consumption as stated in the Energy Policy Act of 2005 (EPAct 2005), Executive Order (EO) 13423, "Strengthening Federal Environmental, Energy and Transportation Management," and EO 13514, "Federal Leadership in Environmental, Energy, and Economic Performance." In concert with these requirements, PCAC is seeking potential sources to provide wood chips for a Combined Heat and Power (CHP) plant at the following site: SITE:ADDRESS:CITY/STATE: Battle Creek VA Medical Center5500 Armstrong RdBattle Creek, MI 49037 Administrative/Miscellaneous: The North American Industry Classification System (NAICS) code 113310 (size standard 500 employees) applies to this procurement. Capability Statement: Respondents shall provide a general capabilities statement to address the following information: 1.Please identify your company's number of years in business; affiliate information, parent company, and joint venture partners. 2.Provide company business size as designated by the NAICS and the U.S. Small business Administration. Also, provide business status (i.e., Large Business, Small Business, Service-Disabled Veteran Owned Small Business, Small Disadvantaged Business, Women-Owned Small Business, Hub Zone Small Business, etc.). It is requested that interested contractors submit a response (electronic submission) of no more than 10 pages in length that addresses the above information. Please note that hard copies will not be accepted. Please also include a cover page, which includes, at a minimum: the company's name, address, Dun & Bradstreet number, socio-economic status, point-of-contact name, phone number, and e-mail address. Responses must include the Sources Sought number and project title in the subject line of their e-mail response. The Capabilities Statement for this Sources Sought is not expected to be a Request for Proposal or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach. This notice is for information and planning purposes only and is neither to be construed as a commitment by the Government nor will the Government pay for information solicited. No evaluation letters and/or results will be issued to the respondents. After completing its analyses, the Government will determine whether to limit competition among the small business categories listed above or proceed with full and open competition. At this time no solicitation exists; therefore, please do not request a copy of the solicitation. If a solicitation is released it will be synopsized in FedBizOpps at https://www.fbo.gov. It is the potential offeror's responsibility to monitor this site for the release of any solicitation or synopsis. A draft statement of work (SOW) has also been included in this notice to provide prospective bidders with a sense of scope for the project. This requirement has been previously solicited for as a small business set-aside, but no award was made. The product ("whole tree chips" and "pallet chips") proposed by the apparent successful offeror did not meet the specifications as identified in SOW when the samples were submitted to a testing lab. Therefore, a product of higher quality (i.e. clean wood chips) is desired. Responses shall be submitted via email to Andrew Neiss (andrew.neiss@va.gov) by July 3, 2014 at 2:00 PM (EDT). No phone calls will be accepted. B.3STATEMENT OF WORK 1.SCOPE: The contractor shall provide a consistent supply of biomass fuel of reliable quantity, quality, and size for the new combined heat and power (CHP) plant at the Battle Creek Veterans Affairs Medical Center (VAMC), 5500 Armstrong Road, Battle Creek, Michigan 49037. 2.SCHEDULE: a.Deliveries are to begin, tentatively, October 1, 2014. b.The base period of performance is October 1, 2014 - September 30, 2015. Option Year One (1) has a period of performance of October 1, 2015 - September 30, 2016. Option Year Two (2) has a period of performance of October 1, 2016 - September 30, 2017. c.This will be a Firm Fixed Priced Contract. The total estimated annual consumption is 33,120 tons of wood chips, based on 40% moisture content (see paragraph 3.a.iv below). The estimated consumption for the base period is 12,420 tons, based on 40% moisture content. The contractor is advised that these are estimates only. The potential exists for a change of the total tonnage to be delivered based on several variables, including but not limited to weather and the actual moisture content of the wood chips delivered. Task orders will be issued for a specific period of performance that will designate the estimated tonnage required for that time frame. Task orders may be issued monthly, bi-monthly, quarterly, annually, or in any other manner determined to be in the best interest of the government. d.Price Schedule: BASE (October 1, 2014 - September 30, 2015) ItemsPrice ($) Per TonEstimated Tonnage (33,120 total)Total Estimated Amount ($) Biomass Wood Chips33,120 ESTIMATED AMOUNT (BASE): OPTION YEAR ONE (1) (October 1, 2014 - September 30, 2015) ItemsPrice ($) Per TonEstimated Tonnage (33,120 total)Total Estimated Amount ($) Biomass Wood Chips33,120 ESTIMATED AMOUNT (OPTION YEAR 1): OPTION YEAR TWO (2) (October 1, 2015 - September 30, 2016) ItemsPrice ($) Per TonEstimated Tonnage (33,120 total)Total Estimated Amount ($) Biomass Wood Chips33,120 ESTIMATED AMOUNT (OPTION YEAR 2): TOTAL CONTRACT ESIMATED AMOUNT (BASE + ALL OPTIONS): 3.REQUIREMENTS: a.General Specifications: i.Location: Battle Creek VAMC, 5500 Armstrong Road, Battle Creek, MI 49037 ii.Start Date for Fuel Deliveries: Full capacity deliveries are expected to be needed starting October 1, 2014 iii.The estimated annual total for this requirement is 33,120 tons of wood chips (based on 40% moisture content). The estimated monthly wood chip requirement per month is as follows: Anticipated Monthly Consumption (assuming system runs 24/7 at design load): % MoistureLb/hrUS tons/hrUS tons/mo 104,6732.341685 407,6023.802760 5511,6065.804176 Note that the above figures are a rough estimate based on historic fuel consumption. Consumption of fuel will vary based on steam demand, electrical consumption, CHP Plant performance, weather conditions, fuel characteristics, and other factors. iv.Site Storage Capacity: 285 tons v.Desired Delivery Frequency: Daily (Monday - Friday) deliveries will be required, with tonnage based on the above table in paragraph iv. vi.Truck scales are not available on-site. vii.The contractor shall be prepared to provide a sufficient quantity of biomass fuel to keep the system in continuous operation 24 hours per day, 7 days per week. Contractor shall provide a point of contact and phone number and/or email for scheduling deliveries. The Government will schedule deliveries at least 48 hours in advance. viii.Special requirements for fuel delivery: See Section 4 below. b.Manufacturer's fuel specifications: i.NEXTERRA FUEL SPECIFICATIONS CHP Systems typically operate on the fuel defined as "clean wood chips". Clean wood chips are free of bark, foliage, dirt and other debris, and typically average 2 ¼ x 2 ¼ x ¼ inch. They are delivered in a consistent size range, and have very little ash content. The Battle Creek VAMC CHP System is designed to operate on clean wood chips conforming to the following specifications: ii.Fuel Size Wood residue must be sized to 3 inches minus in all dimensions. Long fibers or sticks that are longer than 3 inches in length are not acceptable. Residues sized less than 1/4 in. must be limited to 25 percent or less. iii.Fuel Composition Wood residue must be a clean fresh mix free of substances foreign to natural composition of wood such as preserving chemicals, paint, processing chemicals, glues, sulphurous, phosphorous or nitrogenous chemicals that might be classified as hazardous or appear in flue gas or ash. The fuel should be free of nails or other metal strips. The wood fuel should be free of rotten material which evidences a state of decomposition. The wood fuel should be free of leafy greens or needles. Fuel must be well mixed with a consistent moisture content level. The System will be able to accommodate seasonal fluctuations in fuel moisture content. iv.Ultimate and Proximate Analysis The proximate and ultimate analysis of the fuel on a dry weight basis for performance calculations is as follows (the sample test results must meet these specifications to be rated acceptable): Proximate AnalysisUltimate Analysis ComponentComponent Moisture Content (wet basis)10-55%Carbon48-52% Volatile Content70-85%Hydrogen5-6% Fixed Carbon15-25%Oxygen36-44% Ash 8500 btu/lbSulfur<0.025% Chlorine<0.025% Total100% v.Ash Content Wood fuel shall contain less than 10% dry basis inorganic material including materials that are part of the normal composition of wood as well as materials that are not part of the makeup of natural wood. The initial deformation temperature (IDT) of ash must be greater than 2100 ° F. c.Out of Specification Materials: i.All deliveries will be inspected by VA staff prior to unloading. Deliveries not meeting moisture content requirements or having obvious oversized, foreign, or otherwise out of specification material will be rejected and removed from premises by the contractor. ii.Contractor is responsible for the pick-up and disposal of oversize materials that are screened by the CHP feed system within 48 hours of notification by VA personnel. 4.DELIVERY: a.Location: All deliveries will be made to the Biomass Fuel Storage Area at the Battle Creek VAMC, 5500 Armstrong Road, Battle Creek, Michigan 49037. Unless otherwise directed the delivery route is through the service entrance at 5600 Dickman Road, Battle Creek, Michigan (Building 145). Proceed directly to the boiler plant Building 300. See Attachment 4 for a map of the Battle Creek VAMC. Each load must be inspected by the boiler plant supervisor or boiler plant operators prior to unloading. Call 269-966-5600 ext. 33722 to contact boiler plant personnel. b.Days and Times: Deliveries can be made during normal business hours, between 7:00am and 4:30pm, Monday through Friday. If necessary, alternate delivery times may be arranged to include off shift hours, weekends, and holidays. c.Unloading : Deliveries are to be made with floating (walking floor) trucks. The site is not equipped with truck tippers and cannot accommodate dump trucks. Truck delivery will result in some wood chips being spilled on the floor. The contractor will be responsible for the clean-up of any spilled chips before leaving the site. d.Annual Maintenance: Annual maintenance will take place for approximately two (2) to four (4) weeks per year. During this maintenance, the VA does not anticipate needing wood chip deliveries. The VA will provide the contractor a minimum of one (1) week notice when annual maintenance is going to take place. 5.TESTING: a.Weight: i.Contractor shall provide a certified weight ticket to VA personnel for each delivery at time of inspection. ii.Deliveries without weight ticket will be rejected. b.Moisture Content: The VA has the right to measure the moisture content of each delivery. This will be measured and recorded by VA personnel. If delivery is out of specifications it will be rejected. c.Visual Inspection: The VA has the right to visually inspect each delivery for obvious oversized, foreign, or unacceptable waste material. Loads found to contain out of specification materials will be rejected. d.Laboratory Analysis: The VA has the right to sample any delivery and send samples to a testing laboratory for analysis to confirm material meets specifications. Contractor will be notified promptly of any deficiencies identified through laboratory testing, and will not receive payment for loads found to be out of specifications. 6.BASIS OF PAYMENT: The contractor will be reimbursed for each ton of material delivered, as documented by certified weight tickets, based on the price per ton in the price schedule (section 2.d). The contractor shall submit monthly invoices at the beginning of each month for the previous month's deliveries to the COR for review and approval. The contractor will ensure the invoice includes the contract number and contractor contact information.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/7ff2c5e81291e33d1cbebd30f22839db)
 

Document(s)

Attachment
 

File Name: VA701-14-I-0200 VA701-14-I-0200.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1452062&FileName=VA701-14-I-0200-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1452062&FileName=VA701-14-I-0200-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Battle Creek VA Medical Center;5500 Armstrong Road;Battle Creek, Michigan

Zip Code: 49037
 

Record

SN03406765-W 20140627/140625235759-7ff2c5e81291e33d1cbebd30f22839db (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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