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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 29, 2014 FBO #4600
DOCUMENT

89 -- Bread Base + 4 option year solicitation- Memphis VAMC - Attachment

Notice Date

6/27/2014
 

Notice Type

Attachment
 

NAICS

311812 — Commercial Bakeries
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro TN 37129
 

ZIP Code

37129
 

Solicitation Number

VA24914Q0650
 

Response Due

7/8/2014
 

Archive Date

8/7/2014
 

Point of Contact

Eric Lee
 

E-Mail Address

5-5973<br
 

Small Business Set-Aside

N/A
 

Description

SECTION A A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEM Specifications for Bread and Roll Products Memphis VA Medical Center 1. OVERVIEW: The purpose of this solicitation is to establish a firm fixed price requirements contract for the offeror to furnish fresh bread and rolls for the Memphis VA Medical Center, Memphis, TN 38104, for a Base Year and one additional option year, in strict accordance with specifications, terms and conditions contained herein. The successful offeror shall make delivers to the Food & Nutrition Service, as requested by the Contracting Officer's Technical Representative (COTR), in accordance with all terms, conditions, and provisions of this solicitation. The contract shall contact the Contracting Officer on all matters pertaining to administration. Only the Contracting Officer is authorized to make commitments to issue changes which will affect the price, quantity, quality, or delivery terms of this contract. The contractor shall provide bread and roll products to the VA Medical Center (hereafter referred to as the VA) located at 1030 Jefferson Avenue, Memphis, TN 38104. 2. SCOPE OF WORK: A. General: Contractor shall provide the estimated bread and roll requirements as described in the schedule to the Memphis VA Medical Center in accordance with the specifications contained herein, for a one year base period with one additional option year period. B Quantities: The quantities listed in the attached Pricing List represent the estimated quantities that will be ordered over a 12-month period. The actual quantity ordered may vary from this estimate but shall not exceed the total estimated quantity for the 12-month period without the prior written approval of the Contracting Officer. Schedule of Supplies/Cost/Price Contractor to provide the following items to the VA Medical Center, Nutrition & Food Service Department, Memphis, TN 381074, in strict accordance with the terms, conditions and schedules noted herein. The period of performance is October 1, 2014 through September 30, 2015 as a base year with four one- year options to renew. Option Year 1 October 1, 2015 through September 30, 2016 Option Year 2 October 1, 2016 through September 30, 2017 Option Year 3 October 1, 2017 through September 30, 2018 Option Year 4 October 1, 2018 through September 30, 2019 Prices quoted should be F.O.B. destination. Alternate Items: Bids on alternate items other that those shown herein will be considered only if acceptable bids on required items are not received or do not satisfy the total estimated requirements. Such bids must clearly identify and explain the characteristics which differ from the required item. Quantities specified represent the Government's best estimates. However, actual requirements may be more or less than specified. In any event, the Contractor shall provide the amounts required at the prices offered. Basis for Award: A single award will be made to the responsive, responsible bidder providing the lowest total cost to the Government This procurement is conducted under the test program using simplified acquisition procedures for commercial items which is authorized by FAR subpart 13.5. This procurement is being conducted according to Part 12, 13, 14, and 15 of the FAR or some combination thereof. The Contractor agrees to provide the items listed above to the VAMC Nutrition & Food Services (or dietetics) during the period stated herewith. Deliveries shall be in such quantities and at such times as may be required in accordance with all terms, conditions, provisions and schedules of this contract. Contractor must bid on all items for the VAMC Nutrition & Food Services or their bid will be rejected as non-responsive. ***Please provide quote on tables below*** Base Year: October 01, 2014 - September 30, 2015. Item No.Product DescriptionUnitPar Level Unit Cost Extended Cost 1Bread, White, 26 Slice, Fresh24 oz. Loaf1500 $00.0000 $00.0000 2Bread, Whole Wheat, 26 Slice, Fresh24 oz. Loaf1500 $00.0000 $00.0000 3Bread, Rye, 18 Slice, Fresh24 oz. Loaf100 $00.0000 $00.0000 4Bun, Hot Dog, 6" Sliced, Fresh8/1.7 oz. PG.100 $00.0000 $00.0000 5Bun, Hamburger, 4" Sliced, Fresh8/2.1 oz. PG.936 $00.0000 $00.0000 6Roll, Hoagie, White, 6" Hinge, Sliced6/2.5 oz. PG.01 $00.0000 $00.0000 Total Aggregate Cost FY 15 $______________ Option Year 1: October 01, 2015 - September 30, 2016. Item No.Product DescriptionUnitPar Level Unit Cost Extended Cost 1Bread, White, 26 Slice, Fresh24 oz. Loaf1500 $00.0000 $00.0000 2Bread, Whole Wheat, 26 Slice, Fresh24 oz. Loaf1500 $00.0000 $00.0000 3Bread, Rye, 18 Slice, Fresh24 oz. Loaf100 $00.0000 $00.0000 4Bun, Hot Dog, 6" Sliced, Fresh8/1.7 oz. PG.100 $00.0000 $00.0000 5Bun, Hamburger, 4" Sliced, Fresh8/2.1 oz. PG.936 $00.0000 $00.0000 6Roll, Hoagie, White, 6" Hinge, Sliced6/2.5 oz. PG.01 $00.0000 $00.0000 Total Aggregate Cost FY 16 $______________ Option Year 2: October 01, 2016 - September 30, 2017. Item No.Product DescriptionUnitPar Level Unit Cost Extended Cost 1Bread, White, 26 Slice, Fresh24 oz. Loaf1500 $00.0000 $00.0000 2Bread, Whole Wheat, 26 Slice, Fresh24 oz. Loaf1500 $00.0000 $00.0000 3Bread, Rye, 18 Slice, Fresh24 oz. Loaf100 $00.0000 $00.0000 4Bun, Hot Dog, 6" Sliced, Fresh8/1.7 oz. PG.100 $00.0000 $00.0000 5Bun, Hamburger, 4" Sliced, Fresh8/2.1 oz. PG.936 $00.0000 $00.0000 6Roll, Hoagie, White, 6" Hinge, Sliced6/2.5 oz. PG.01 $00.0000 $00.0000 Total Aggregate Cost FY 17 $______________ Option Year 3: October 01, 2017 - September 30, 2018. Item No.Product DescriptionUnitPar Level Unit Cost Extended Cost 1Bread, White, 26 Slice, Fresh24 oz. Loaf1500 $00.0000 $00.0000 2Bread, Whole Wheat, 26 Slice, Fresh24 oz. Loaf1500 $00.0000 $00.0000 3Bread, Rye, 18 Slice, Fresh24 oz. Loaf100 $00.0000 $00.0000 4Bun, Hot Dog, 6" Sliced, Fresh8/1.7 oz. PG.100 $00.0000 $00.0000 5Bun, Hamburger, 4" Sliced, Fresh8/2.1 oz. PG.936 $00.0000 $00.0000 6Roll, Hoagie, White, 6" Hinge, Sliced6/2.5 oz. PG.01 $00.0000 $00.0000 Total Aggregate Cost FY 18 $______________ Option Year 4: October 01, 2018 - September 30, 2019. Item No.Product DescriptionUnitPar Level Unit Cost Extended Cost 1Bread, White, 26 Slice, Fresh24 oz. Loaf1500 $00.0000 $00.0000 2Bread, Whole Wheat, 26 Slice, Fresh24 oz. Loaf1500 $00.0000 $00.0000 3Bread, Rye, 18 Slice, Fresh24 oz. Loaf100 $00.0000 $00.0000 4Bun, Hot Dog, 6" Sliced, Fresh8/1.7 oz. PG.100 $00.0000 $00.0000 5Bun, Hamburger, 4" Sliced, Fresh8/2.1 oz. PG.936 $00.0000 $00.0000 6Roll, Hoagie, White, 6" Hinge, Sliced6/2.5 oz. PG.01 $00.0000 $00.0000 Total Aggregate Cost FY 19 $______________ Base Year October 1, 2014 through September 30, 2015 $ 0000.0000 Option Year 1 October 1, 2015 through September 30, 2016 $ 0000.0000 Option Year 2 October 1, 2016 through September 30, 2017 $ 0000.0000 Option Year 3 October 1, 2017 through September 30, 2018 $ 0000.0000 Option Year 4 October 1, 2018 through September 30, 2019 $ 0000.0000 ___________________________________________________________________________ Total Aggregate Price Base + 4 (1) year options $ 0000.0000 3. SPECIFICATIONS AND STANDARDS: A. The delivered products shall meet the specification as listed in the attached Pricing Schedule document and comply with all applicable Federal and State mandatory requirements and regulations relating to the preparation, packaging, labeling, storage, distribution, and sales of the products with the commercial marketplace. All deliveries shall conform in every respect to the provisions of the Federal Food, Drug and Cosmetic Act and regulations, promulgated hereunder. B. Contractor's Certification. By submitting an offer, the contractor certifies that the product offered meets the specified salient characteristics and requirements of the Federal Hospital Subsistence Guide; conforms to the producer's own specifications and standards, including product characteristics, manufacturing procedures, quality control procedures, and storage and handling territories, or possessions; and is sold in the commercial market. The Government reserves the right to determine proof of such conformance prior to the first delivery from point of origin and any time thereafter, up to and including, delivery at final destination as may be necessary to determine conformance with the terms of the contract. 4. ALTERNATE ITEMS, PACKAGING, PACKING: A. Offers may propose alternate items, packaging, or packing. Offerors shall clearly indicate, in their offer, the quantity, packaging size, unit or other different features upon which the offer is submitted. Evaluation of the alternate item will be made against a common denominator (i.e.; weight, package quantity, etc.). Offers are reminded that the alternate item must meet all the requirements of the Government specifications. B. Environmental Standards. Should the contractor manufacturer and provide company brand bread and roll products, the contractor should utilize, if possible, recycled materials for containers as long as they meet the FDA sanitary standards for the specified commodity. List recycled materials for containers as long as they meet the FDA sanitary standards for the specified commodity. 5. PRODUCT QUALITY AND FRESHNESS: A. Product conformance. The fresh or frozen bread provided shall meet the salient characteristics of the CID cited, conform to the producer's own specifications, standards, and quality assurance practices, and be the same fresh or frozen bread offered for sale in the commercial market. The Government reserves the right to require proof of such conformance. B. Quality assurance. When required, the Federal Grain Inspection Service (FGIS), U.S. Department of Agriculture, shall determine the quality assurance of the fresh or frozen bread according to the requirements of the CID or applicable standards or specifications. The fresh or frozen bread shall be examined or analyzed in accordance with applicable provision in the CID, solicitation, contract, or purchase order, and, when applicable, the United States Standards for Condition of Food container in effect on the date of the offer. C. Age requirement. Fresh bread shall be delivered less than 24 hours old upon arrival at the receiving point. Failure to comply with this provision will be considered grounds for default of contract. D. All products furnished under this contract shall be processed and packed under sanitary conditions in strict accordance with guidelines provided by the U.S. Food and Drug Administration and the U.S. Department of Agriculture, using the best commercial practices that are standard for the industry. All containers shall be clean, sound, and securely covered or sealed to provide adequate protection from dirt, filth, or contamination. All ingredients shall be clean, sound, wholesome, and free from evidence of rodent or insect infestation. Failure to comply with this provision will be considered grounds for default of contract. E. Ingredients for fresh or frozen bread shall consist of flour, water, salt, yeast, emulsifiers or stabilizers, and other ingredients appropriate for the type of bread specified in the schedule of items. The fresh or frozen bread shall include mold inhibitors of proper levels as allowed by the Federal Food, Drug, and Cosmetic Act. F. Enriched flour. When the bread is enriched, the wheat flour used for the bread shall conform to the U.S. Standards of Identity for Enriched Flour (21 CFR 137.165) and shall be milled from a variety of hard and/or soft wheat. G. Appearance and color. The fresh or frozen bread shall have a uniformly brown crust characteristic of the product. The fresh or frozen bread shall have a typical volume, characteristic grain, and be evenly baked without evidence of foreign odors or flavors, burnt, scorched, stale, rancid, or moldy. The delivered fresh or frozen bread shall not be crushed or damaged. H. Unless otherwise specified in the item specification or solicitation, marking shall be in accordance with best commercial practice. I. Any commercial or additional labeling, as specified, which complies with the U.S. Food, Drug, and Cosmetic Act, and regulations promulgated there under, is acceptable. J. Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerances specified using conversion tables contained in the latest revision of Federal Standard No. 376. If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The COTR, in accordance with the Contracting Officer, will accept or reject the product. K. Additional packaging, packing, and/or marking requirements can be found in the Addendum to 52.212-4, Terms and Conditions-Commercial Items. 3.11 VAAR 852.270-2 QUANTITIES (APR 1984) The bidder agrees to furnish up to 25 percent more or 25 percent less than the quantities awarded when ordered by the Department of Veteran Affairs. (End of clause) 6. INSPECTION OF PLANTS: A. All products furnished under the awarded contract shall be processed at plants that have been inspected by the Federal Government. Approved inspection reports of another VA Facility or other Federal Government agency will be accepted as satisfactory evidence that the facilities/plants meets these requirements, provided that the inspection was made not more than six (6) months prior to the proposed contract period (See Addendum to 52.212-3 for representations and certifications. The Contracting Officer or his/her designee reserves the right to make pre-award, on-site survey and inspection of the plant, personnel, equipment and processes of the offeror. If the plant of the apparent low offeror does not meet specification or is not acceptable, the offer will be rejected. THE BIDDER CERTIFIES THAT: (check one) (__) No agent of the Federal Government has conducted an inspection of the physical facilities of this plant within the last six months. -OR- (__) An inspection of the physical facilities of the plant was conducted by the: __________________________________ on ________________________. (Agency) (Date of inspection) PLEASE PROVIDE COPY OF LAST INSPECTION REPORT WITH QUOTATION. B. INSPECTION OF PLANTS: An inspection may be made of the premises and employees of bidder, prior to making award, and conditions found will be considered in awarding the contract. Inspection may also be made at any time during the life of the contract and, if it is found that the contractor is not complying with specifications, deliveries will be rejected and the products covered by this contract will be procured in the open market. Any excess cost occasioned by this action will be charged against the contractors account. 7. ORDERING 1. The Memphis VA Medical Centers shall place orders no less than 2 work days prior to required delivery date, upon delivery at the receiving located, items orders shall be less than 24 hours of age. Orders shall not be placed more than 5 days prior to required delivery date, with the Government reserving the right to adjust orders 24-hours prior to scheduled delivery. Orders will be placed by the COTR or his/her designee. Each order will show ship to and bill to addresses and purchase order number (if required). Orders for product may be placed by phone, fax, mail, email or EDI. If the contractor is not already set up as an EDI Vendor, they must be set-up by contacting the VA Austin Automation Center. 2. Quantities shown on previous pages represent the quantities estimated to be ordered over the delivery period. Quotes will be evaluated based on the estimated quantities. Actual quantities ordered may vary among the line items. 52.216-18 ORDERING (OCT 1995) (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the effective date of the contract through the end of the effective period. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule. (End of Clause) 852.216-70 ESTIMATED QUANTITIES (APR 1984) As it is impossible to determine the exact quantities that will be required during the contract term, each bidder whose bid is accepted wholly or in part will be required to deliver all articles or services that may be ordered during the contract term, except as he/she otherwise indicates in his/her bid and except as otherwise provided herein. Bids will be considered if made with the proviso that the total quantities delivered shall not exceed a certain specified quantity. Bids offering less than 75 percent of the estimated requirement or which provide that the Government shall guarantee any definite quantity, will not be considered. The fact that quantities are estimated shall not relieve the contractor from filling all orders placed under this contract to the extent of his/her obligation. Also, the Department of Veterans Affairs shall not be relieved of its obligation to order from the contractor all articles or services that may, in the judgment of the ordering officer, be needed except that in the public exigency procurement may be made without regard to this contract. (End of Clause) 8. DELIVERIES AND INVOICING 1. Deliveries shall occur up to four times per week between the hours of 8:00 a.m. and 11:00 a.m., local time, Monday, Wednesday, Thursday, and Friday, excluding Saturdays, Sundays, and federal holidays, as requested by the COTR or his/her designee. Requests for deliveries on different days and/or at a different time shall be submitted to and approved by the Contracting Officer and his/her designee in writing. (a) Federal Holidays are as follows and include any other days specifically declared by the President of the United States to be a national holiday: New Year's DayMartin Luther King's Birthday Presidents' DayMemorial Day Independence DayLabor Day Columbus DayVeterans' Day ThanksgivingChristmas 2. Deliveries and invoicing for the Nutrition and Food Services must be accomplished separately at the office listed below. Invoices must contain at a minimum the purchase order and itemized list of products delivered, unit prices, and total price. Nutrition & Food Services Accounting Section (614/120) Memphis VA Medical Center 1030 Jefferson Avenue Memphis, TN 38104 3. While performing under this contract, all vehicles used by the contractor shall be locked and the keys removed when not in use. This is intended to protect the contractor's property as well as the safety of patients and staff at the medical centers. 4. While performing under this contract, all vehicles used by the contractor shall have temperature tracking systems in place on the refrigerated trucks to ensure they are being maintained in accordance with federal safety & sanitation guidelines. 5. Packing List. There shall be a packing list enclosed with any shipments made under this contract. The packing list shall show the following as a minimum: Contractors name and address; VA Purchase Order Number (if one is provided); the VA Facility and Service placing the order; the items shipped; and quantity. 6. Hurricanes, Disasters, Emergencies. The contractor must be able to ensure delivery to the VA at all times, inclusive of hurricane, disasters, and/or any other emergency condition. The VA may place a special order in preparation for, or in response to, a disaster or emergency situation, including but not limited to a hurricane. For anticipatory situations, such orders will be placed 24 hours or less in advance. In an emergency, the contractor will be notified with the amount and type of products required by the VA that shall be delivered within 24 hours of order placement. The order may be placed for larger quantities than the normal weekly order. The contractor shall provide the Contracting Officer and both technical representatives with its designated point of contact and contact information for emergency orders. 7. Return Policy. Offeror's shall clearly indicate their return policy with their bid. Defective product or incorrect product shipped by contractor error shall be replaced at no cost to the Government and on the day of receipt of the original product. Product shipped by Government error may be returned subject to the contractor's normal return policy. Offeror's shall provide the name and telephone number for reporting delivery/product problems for each VA location. 852.246-71 INSPECTION, ALTERNATE I (JAN 2008) The contractor shall remove rejected supplies within 48 hours after notice of rejection. Supplies determined to be unfit for human consumption will not be removed without permission of the local health authorities. Supplies not removed within the allowed time may be destroyed. The Department of Veterans Affairs will not be responsible for nor pay for products rejected. The contractor will be liable for costs incident to examination of rejected products. (End of Clause) 9. PAYMENTS Payments under this contract shall be made by Electronic Fund Transfer (EFT) by the VA or VCS Finance Center. See Clause 52.232-34, Payment by Electronic Funds Transfer-Other than Central Contractor Registration for further information. Contractor may elect to accept the Government Purchase Card as a method of payment for all orders under $3,000.00 if the contractor is set-up to accept credit cards. 10. EVALUATION CRITERIA 1. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government price and other factors considered. The following factors shall be used to evaluate offers: Price: All evaluation factors other than cost or price when combined are approximately equal to cost or price. Past Performance: Technical:. 2. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the options. 3. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) 11. CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR) Keith Hill Cook Supervisor, Nutrition & Food Services (901) 523-8990, ext. 5852 Keith.Hill1@va.gov 12.CONTRACT ADMINISTRATION DATA: The contracting officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes, which will affect price, quantity, or quality of performance of this contract. In the event the contractor effects any such change at the direction of any person other than the contracting officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. ****Submit all bids via email to Eric.lee11@va.gov**** Eric Lee Contract Specialist Department of Veterans Affairs Network Contracting Office (NCO) 9 Central Region 1639 Medical Center Parkway Suite 400 Murfreesboro, TN 37129 P: 615-225-5973 F: 615-849-3769 E-mail: eric.lee11@va.gov Table of Contents SECTION A1 A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEM1 SECTION B - CONTINUATION OF SF 1449 BLOCKS14 B.1 CONTRACT ADMINISTRATION DATA14 SECTION C - CONTRACT CLAUSES15 C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)15 C.2 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE (JAN 2008)15 SECTION E - SOLICITATION PROVISIONS17 E.1 52.212-2 EVALUATION-COMMERCIAL ITEMS (JAN 1999)17 E.2 52.232-18 AVAILABILITY OF FUNDS (APR 1984)17 E.3 52.217-5 EVALUATION OF OPTIONS (JUL 1990)18 E.4 52.217-6 OPTION FOR INCREASED QUANTITY (MAR 1989)18 E.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)18 E.6 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)18 SECTION B - CONTINUATION OF SF 1449 BLOCKS B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449, block 18A.) 1. Contract Administration: All contract administration matters will be handled by the following individuals: a. CONTRACTOR: b. GOVERNMENT: Contracting Officer 00614 Eric Lee Department of Veterans Affairs Network Contracting Office 9 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with: [X]52.232-34, Payment by Electronic Funds Transfer-Other Than System For Award Management, or [X]52.232-36, Payment by Third Party 3. INVOICES: Invoices shall be submitted in arrears: a. Quarterly[] b. Semi-Annually[] c. Other[x] upon delivery 4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Department of Veterans Affairs FSC P O Box 149971 Austin TX 78714 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows: AMENDMENT NODATE SECTION C - CONTRACT CLAUSES ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following clauses are incorporated into 52.212-4 as an addendum to this contract: C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ (End of Clause) FAR NumberTitleDate 852.215-71EVALUATION FACTOR COMMITMENTSDEC 2009 852.232-72ELECTRONIC SUBMISSION OF PAYMENT REQUESTSNOV 2012 852.246-71INSPECTION ALTERNATE I (JAN 2008)JAN 2008 52.232-35DESIGNATION OF OFFICE FOR GOVERNMENT RECEIPT OF ELECTRONIC FUNDS TRANSFER INFORMATIONJUL 2013 52.232-39UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONSJUN 2013 52.232-40PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORSDEC 2013 C.2 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE (JAN 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the Web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer. [Contracting officer shall list all FAR and 48 CFR Chapter 8 (VAAR) provisions and clauses incorporated by reference that must be completed by the offeror or prospective contractor and submitted with the quotation or offer.] (End of Provision) FAR NumberTitleDate 52.212-3OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMSMAY 2014 SECTION E - SOLICITATION PROVISIONS ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: (End of Addendum to 52.212-1) E.1 52.212-2 EVALUATION-COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Past Performance 2. Technical 3. Price Technical and past performance, when combined, is greater than price alone. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) E.2 52.232-18 AVAILABILITY OF FUNDS (APR 1984) Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. (End of Clause) E.3 52.217-5 EVALUATION OF OPTIONS (JUL 1990) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). (End of Provision) E.4 52.217-6 OPTION FOR INCREASED QUANTITY (MAR 1989) The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree. (End of Clause) E.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. (End of Clause) E.6 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years. (End of Clause)
 

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