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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 17, 2014 FBO #4618
DOCUMENT

Q -- Pharamcy Benefit Management Services - Attachment

Notice Date

7/15/2014
 

Notice Type

Attachment
 

NAICS

541219 — Other Accounting Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 4 (90C);Philadelphia VAMC, Acquisitions;3900 Woodland Avenue;Philadelphia PA 19104-4551
 

ZIP Code

19104-4551
 

Solicitation Number

VA24414I1258
 

Response Due

7/22/2014
 

Archive Date

8/21/2014
 

Point of Contact

Wayne Geschwindt
 

E-Mail Address

3-4080<br
 

Small Business Set-Aside

N/A
 

Description

PHARMACY SERVICES FOR ONE PENNSYLVANIA AND THREE NEW JERSEY COMMUNITY BASED OUTPATIENT CLINCIS (CBOCs) AND THE EMERGENCY DEPARTMENT AFFILIATED WITH THE PHILADELPHIA VA MEDICAL CENTER STATEMENT OF WORK 1. BACKGROUND: This is a Federal Supply Schedule Sources Sought Notice. This is NOT a solicitation for proposals, Quotation abstracts, or quotations. This notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government, nor is an RFP available. This statement of work (SOW) is to provide pharmacy benefit management services to Veteran beneficiaries as required by the Department of Veterans Affairs Philadelphia, PA for the VA Community Based Outpatient Clinics and Emergency Department (listed below). 2. SPECIFICATIONS These services shall include the dispensing of pharmaceuticals when clinic staff determine that they are emergent and it is in the interest of patient care and the medication is on the approved list for the CBOC and the Emergency Department. Only NEW prescriptions will be filled. A new prescription is defined as a written or faxed prescription for a drug product and strength that has not been previously dispensed to the beneficiary in the past twelve (12) months. A repeat order for the same drug product within twelve (12) months, even if transmitted as a new prescription order, is not considered a new prescription. Exceptions may be made for second courses of antibiotic therapy through a prior authorization process. a)Only prescriptions from VA authorized practitioners may be filled. Prescriptions will be written on VA prescription form 10-2577F, and hand carried by the beneficiary, or faxed from a Community Based Outreach Center (CBOC) provider's office. Prescriptions from non-VA authorized practitioners may not be filled under the contract and will not be reimbursed. A list of authorized providers will be provided upon award to the Contractor. Authorized providers will be specific to the Emergency Department and each CBOC. The VA reserves the right to add or delete providers from this program upon notification to the Contractor. b)Prescriptions will be filled for medications listed in the PVAMC approved CBOC/Emergency Department emergent drug formulary. A copy of the emergent drug formulary will be provided upon award to the Contractor. The Contractor must review all prescriptions to ensure that the product is listed on the emergent formulary. The VA reserves the right to add or delete drugs from the emergent formulary upon notification to the Contractor. c)The VA is not responsible for payment of any prescription for products not on the emergent formulary even if ordered by VA authorized practitioners. If a VA authorized practitioner prescribes a product not on the emergent formulary the pharmacist shall notify the patient that the prescription is not covered and that the patient will be responsible for the cost, payable at that time. d)Any other exceptions to the prescription requirements of the contract must be pre-authorized by the Chief of Pharmacy or designee. e)Medications shall be dispensed with a maximum day supply as listed on the CBOC/Emergency Department drug formulary list (unless repackaging is not an option example: insulin, oral inhalers, etc. in which cases the minimum available package size will be dispensed) f)Medications shall be dispensed in the generic form unless otherwise stipulated by the Philadelphia VAMC Pharmacy Service. A product is not considered a generic equivalent unless the strength, quantity and dosage are the same as the brand name and the medication is an FDA-approved generic equivalent. g)Those medications that must be dispensed by brand name only are: Lanoxin. h)Medications shall be dispensed in appropriate vessels, consistent with federal guidelines and state laws. i)No refills of prescriptions will be authorized. The contractor shall fill ONLY NEW PRESCRIPTIONS. A new prescription is defined as a written or faxed prescription for a drug product and strength that has been written or faxed as a new prescription by the provider and has a new, unique prescription number. j)No prescriptions will be mailed. k)VA reserves the right to add or delete areas of services based on patient demand. Changes in service areas shall be addressed in a written bilateral modification to this contract issued by the Contracting Officer l)All patients shall be offered counseling from a Pharmacist for each prescription filled. Counseling offered shall be consistent with the State Board of Pharmacy requirements to ensure appropriate use and optimal outcomes from drug therapy. The counseling shall include, but is not limited to: i.Name, description and use of medication ii.Dose, dosage, form, and route iii.Special directions and precautions iv.Common side effects and action required if side effects occur v.Techniques for self-monitoring drug therapy vi.Action to be taken if a dose is missed vii.Proper storage viii.What the patient can expect from the medication m)Pharmacy Services covered by this contract for the CBOCs shall be furnished by the contractor Monday through Friday, 8:00 a.m. to 9:00 p.m. For the Emergency Department, the hours that the Pharmacy would need to be open are 24 hrs/day, 7 days/week. n)The contractor shall provide services through only state licensed pharmacies with state licensed Registered Pharmacists who will provide the following services: i.Collects, synthesize, and interprets patient prescription, and disease data ii.Checks for factual and potential drug related problems, including (but not limited to): iii. therapeutic duplication iv. drug-disease contraindications v. drug-drug interactions (including interactions with over the counter drugs) vi. incorrect drug dosage vii. drug-allergy interactions viii.Identify, clarify, and resolve drug related problems with the prescriber and patient. ix.Be available to answer any drug related questions that a patient may have after the prescription is filled. x.Treat all patients with dignity, courtesy and respect. o)Any other exceptions to the prescription requirements of the contract must be pre-authorized by the Chief, Pharmacy Service or designee. Decisions to review retroactive requests for exceptions will be solely at the discretion of the Chief, Pharmacy Service or designee at PVAMC. p)Waiting times for prescription dispensing shall be 30 minutes on average, but shall not exceed two hours. q)Upon contract award, VA will provide contractor designee with all the provider names for each VA facility location and their respective DEA and NPI numbers that are being used (or will notify if a provider does not use a DEA). 3. CRITICAL PATIENT SAFETY REQUIREMENT: VERBAL AND TELEPHONE ORDERS In the event of a circumstance that requires a telephone order to be taken, the Pharmacist taking the order shall Repeat the Order (also known as Read Back) to the prescriber and assure their concurrence with the repeated order. 4. PRICING TBD plus any contracted Administrative and/or Dispense fees. 5. LOCATIONS Pharmacies should be open at a minimum: Monday - Friday from 8:00am - 9:00pm within a 10-mile radius of the following locations: Ft. Dix Outpatient Clinic 8th and Alabama Ft. Dix, NJ 08640 Veterans Health Clinic at Gloucester County 211 County House Road Sewell, NJ 08080-2525 Victor J. Saracini VA Outpatient Clinic 433 Caredean Dr. Horsham, PA 19044 VA Outpatient Clinic 300 Broadway, Suite 103 Camden, NJ 08104 The contractor will provide service in the Philadelphia, PA area for the Emergency Department of the Philadelphia VA Medical Center. This service must be available 24/7. Philadelphia VA Medical Center 3900 Woodland Avenue Philadelphia, PA 19104 6. RADIUS REQUIREMENT The contractor shall provide Pharmacy locations within a ten (10) mile radius of each VA Facility. The contractor shall provide the name, address, and phone number of each pharmacy and the VA shall approve the use of at least one pharmacy per VA facility site. 7. REPORTING REQUIREMENTS Contractor shall provide to the VA pharmacy service a separate monthly statement (by the 10th of each month) for the Emergency Department and for each of the CBOCs, which details the following information: "Patient Name, Address and Date of Birth "Last four of SSN "Medication Name and Strength "Quantity and Date Dispensed "Pharmacy NABP# "NDC (National Data Code) "Prescription Number "Total Prescription Cost "Prescriber Name "Days' Supply a)Invoices are to be submitted by post to Outpatient Pharmacy, 3900 Woodland Avenue, Philadelphia VA Medical Center - Pharmacy Service (119), Philadelphia, PA 19104, Attn: Charlene Coleman or by email to Charlene Coleman (charlene.coleman@va.gov; 215-823-6320) by the 10th day in the following month. Contractor shall submit a separate invoice for the Emergency Department and each of the CBOCs. Invoices must not include any patient or medication information. b)The contractor shall provide for quality control/performance improvement purposes the following information: i.All medication errors and medication-related incidents which have been recorded and investigated will be reported to the VA on a quarterly basis. Medication errors or events that result in required hospitalization, clinical intervention or significant negative events will be reported to the VA immediately. ii.Customer complaints/suggestions/compliments shall be recorded and reported to the VA on a quarterly basis (or more frequently if a significant problem occurs). iii.Contractor is responsible for investigation and contributing to the resolve of patient complaints. 8. STATUTORY REQUIREMENTS Services required under this contract shall be performed in accordance with the applicable State Board of Pharmacy; Pharmacy Law, and United States Code, Title 21. 9. CONFIDENTIALITY AND SECURITY Contractor shall ensure the confidentiality and security of all patient information and shall be held liable in the event of breach of confidentiality. The Contractor shall comply with the provisions of the Privacy Act of 1974 (5 USA 522a), Confidentiality of Drug Abuse, Alcohol Abuse, Sickle Cell Anemia and HIV/AIDs Treatment Records (38 USC 7332) and Confidentiality of Medical Quality Assurance Records (38 USC 5705). The Contractor shall comply with all pertaining confidentiality and security statutes. Contractor shall be a HIPAA (Health Insurance Portability and Accountability Act) covered entity. Failure to comply with statutes regarding confidentiality and security of patient health information/Individually identifiable information may result in financial sanctions. 10. NATIONAL HOLIDAYS: Listed below are the ten national holidays: New Year's DayJanuary 1 Martin Luther King 's BirthdayThird Monday in January President's DayThird Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor DayFirst Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving DayFourth Thursday in November Christmas DayDecember 25 When one of the holidays falls on Sunday, the following Monday shall be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a national holiday by U. S. Government Agencies. Also included would be any day specifically declared by the President of the United States of America as a National holiday. 5. ADMINISTRATION: It is anticipated that the period of performance shall be between 12 months from date of award with possible option years. Interested sources must provide: a.A capability statement demonstrating relevant experience, skills, education and ability to fulfill requirements above. The capability statement should contain enough detail for the Government to make an informed decision regarding capability; however, the statement should not exceed 10 pages. b.The statement must identify the responder's GSA schedule number with expiration date, business type and size, DUNS number, NAICS code, along with technical and administrative points of contact, including names, titles, addresses, telephone and fax numbers, and e-mail address. All capability statements must be submitted electronically, no later than 11:00 PM eastern standard time on Tuesday, 22 July, 2014 to Wayne Geschwindt, Procurement Analyst, at wayne.geschwindt@va.gov. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PhVAMC642/PhVAMC642/VA24414I1258/listing.html)
 

Document(s)

Attachment
 

File Name: VA244-14-I-1258 VA244-14-I-1258_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1499500&FileName=VA244-14-I-1258-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1499500&FileName=VA244-14-I-1258-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: PVAMC;3900 Woodland Ave;Philadelphia PA

Zip Code: 19104
 

Record

SN03425026-W 20140717/140716021524-2de4886b751ac7fc1631e66502694914 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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