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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 20, 2014 FBO #4621
DOCUMENT

65 -- Acquisition Plan EP Catheters - Attachment

Notice Date

7/18/2014
 

Notice Type

Attachment
 

NAICS

339112 — Surgical and Medical Instrument Manufacturing
 

Contracting Office

U.S. Department of Veterans Affairs;Strategic Acquisition Center;10300 Spotsylvania Ave;Fredericksburg VA 22408
 

ZIP Code

22408
 

Solicitation Number

VA11914Q0103
 

Response Due

8/6/2014
 

Archive Date

9/5/2014
 

Point of Contact

Antionette Collins-Somerville
 

E-Mail Address

.
 

Small Business Set-Aside

N/A
 

Description

The purpose of this Amendment is to address questions and answers pertaining to RFQ VA119-14-Q-0103_5 Question 3: Is this solicitation solely for EP catheters or does it also include Capital Equipment such as the CARTO 3 System that is used in conjunction with the EP Catheters? Answer 3: This solicitation is solely for Electrophysiology (EP) Catheters. The requirement is not for capital equipment. Please see the following sections for a listing of the required product descriptions: Price/Cost Schedule, and the Product Description. Question 4: 9. NOTIFICATION OF SUBSTITUTED AND BACK-ORDERED ITEMS The Contractor shall notify the Ordering Office point of contact within one (1) business day for non-emergency Orders and within four (4) hours of an emergency Order if any parts/materials cannot be delivered in accordance with the individual BPA Order delivery requirements. To ensure that the correct EP Catheter items are shipped, the Contractor shall not substitute items without prior approval by Ordering Official. Instances where the Contractor cannot meet the Government's requirement(s), the Contractor shall notify the Ordering Office of the shortest delivery period available. If the Contractor's shortest delivery period is not acceptable to the Government, the Government reserves the right to procure the item(s) from other sources. We can only notify the Ordering Office point of contact in the timeframe above if the order is placed via phone. If the order is placed fax or EDI, this cannot be done. However, if the order is not received in the expected timeframe, the ordering point of contact can call & check on status of order. Can this term be negotiated so that we can move forward with submitting an offer? Answer 4: Please review Attachment B, Section Volume III- Solicitation, Offer, and Award. Offerors are hereby advised that any Offeror-imposed terms and conditions which deviate from the Government's material terms and conditions established by the Solicitation, may render the Offeror's proposal Unacceptable, and thus ineligible for award. Question 5: 11. ORDERING METHOD: Orders will be placed against this BPA via Electronic Data Interchange (EDI), via facsimile, in writing, by phone, or through an individual authorized to purchase. Each new BPA Order placed under this BPA will be the result of a streamlined ordering process which includes a Request for Quotation (RFQ) Can you please confirm that each individual facility be using a unique Purchase Order number when placing an order against this BPA? Answer 5: Please see BPA Terms and Conditions, Section 7. INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA: Each US Department of Veterans Affairs, Medical Center (VAMC) who has direct ordering authority, on behalf of VA, to place BPA Orders, may use this BPA. Each facility will do direct ordering and each facility has their own unique station identifier when placing orders. Question 6: 14. DELIVERY TICKETS: At a minimum, delivery tickets or sales slips must contain the following information and must accompany all deliveries under this BPA, Name of the contractor - Can Furnish on standard delivery ticket (see attached) Contract Number - Not available on ticket BPA Number Not available on ticket Model Number or National Stock Number (NSN) - - Can Furnish on standard delivery ticket (see attached) Date of purchase Not available on ticket Purchase Order Number - - Can Furnish on standard delivery ticket (see attached) Itemized list of supplies or services furnished- Can Furnish on standard delivery ticket (see attached) Quantity, unit price, and extension of each item less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show the information) - Quantity will be furnished - the Invoice will contain details such as price, discount etc. Date of delivery and shipment- Can Furnish on standard delivery ticket. I have included an attachment which will show you what will be on each delivery ticket. As you will see from notes above, we will not be able to include all information. Please let us know if this is an issue for you. Answer 6: Please review Attachment B, Section Volume III- Solicitation, Offer, and Award. Offerors are hereby advised that any Offeror-imposed terms and conditions which deviate from the Government's material terms and conditions established by the Solicitation, may render the Offeror's proposal Unacceptable, and thus ineligible for award. Question 7: Finally, as it relates to the Descriptive Literature. We are planning on furnishing the package inserts which are published literature on each of our product families. Each one of these inserts is approximately 16 -20 pages, which will put us way over the 80 page limit of the Volume 1 (a). Please let me know if this is a negotiable term as well? Answer 7: The 80 page limit in Volume 1(a) has been increased to 150 pages. Question 8: Do the VAMCs have the option to purchase directly from the BPA holder, or are they required to make all purchases from this BPA through one of the authorized MSPVs? Answer 8: The purchase will be directly from the BPA holder. The MSPV language has been removed from the solicitation please see Amended Combined Solicitation VA119-14-Q-0103_4. The requirement to be a part of authorized Medical/Surgical Prime Vendors (MSPV) has been deleted from the distribution section of the synopsis. Attachment-A Prime Vendor list has been deleted from the synopsis. Question 9: If the VAMC places an order through one of the MSPVs, can the BPA holder ship directly to the VAMC? Answer 9: The orders will ship directly to the location provided on the orders. The MSPV language has been removed from the solicitation please see Amended Combined Solicitation VA119-14-Q-0103_4. The requirement to be a part of authorized Medical/Surgical Prime Vendors (MSPV) has been deleted from the distribution section of the synopsis. Attachment-A Prime Vendor list has been deleted from the synopsis. Question 10: Please provide additional explanation for the highlighted term below from section 8, top of page 6: (Note: Offerors shall participate in the VA Medical/Surgical Prime Vendor Program to be eligible for issuance of a BPA. Those not currently participating will have to establish the required participation before ordering period will begin. Direct purchases from service-disabled Veteran-owned small businesses (SDVOSBs) are excluded from this requirements obligation.) May VAMCs purchase products covered within this BPA from SDVOSBs that are not referenced in Attachment A as an authorized MSPV? Answer 10: The MSPV language has been removed from the solicitation please see Amended Combined Solicitation VA119-14-Q-0103_4. The requirement to be a part of authorized Medical/Surgical Prime Vendors (MSPV) has been deleted from the distribution section of the synopsis. Attachment-A Prime Vendor list has been deleted from the synopsis. Question 11: If we would like to provide a counter offer to any of the terms in the BPA, how should we do this? Shall we return a redlined copy of the BPA with our explanations inserted as comment fields in the margin? Or, is there a more appropriate method? Answer 11: Please review Attachment B, Section Volume III- Solicitation, Offer, and Award. Offerors are hereby advised that any Offeror-imposed terms and conditions which deviate from the Government's material terms and conditions established by the Solicitation, may render the Offeror's proposal Unacceptable, and thus ineligible for award. Question 12: Can you please see the question below regarding item 4. Purchase Limitation? Can you please let us know if a modification will be issued if the purchase amount exceeds the $6.5M? Answer 12: No, a modification will not be issued if the purchase order exceeds the $6.5M. Ordering Officials may place orders against this agreement in excess of the SAT up to $6.5M as long as the Test Program for Certain Commercial Items under FAR Subpart 13.5 is in effect. Ordering Officials shall validate the SAT limitation and whether the Test Program under FAR Subpart 13.5 is in effect prior to placing any orders. In accordance with FAR Subpart 13.3(13.303-5(c)), the existence of a BPA does not justify purchasing from only one source or avoiding small business set-asides. FAR 13.303-5(d) requires that for a particular purchase greater than the micro-purchase threshold, and there is an insufficient number of BPAs to ensure maximum practicable competition, the contracting officer shall- (1)Solicit quotations from other sources (see 13.105) and make the purchase as appropriate; and (2) Establish additional BPAs to facilitate future purchases if- (i) Recurring requirements for the same or similar supplies or services seem likely; (ii) Qualified sources are willing to accept BPAs; and (iii) It is otherwise practical to do so. Question 13: Can you please let us know if you will be posting the Standard Form (SF1449) for VA119-14-Q-0103 as required in Volume III for the offer? Answer 13: This question was already addressed in Amendment to Combined Solicitation VA119-14-Q-0103_4. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The language in Volume III-Solicitation, Offer and Award has removed the language of a SF 1449 form and replaced with the following: Solicitation Section A - Combined Solicitation and Acknowledgement of Amendments to Combined Solicitation, if any.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/4dd5fc28cc0773c81b01880cb1544652)
 

Document(s)

Attachment
 

File Name: VA119-14-Q-0103 VA119-14-Q-0103_5.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1508799&FileName=VA119-14-Q-0103-003.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1508799&FileName=VA119-14-Q-0103-003.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: TBD

Zip Code: TBD
 

Record

SN03430293-W 20140720/140718234813-4dd5fc28cc0773c81b01880cb1544652 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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