SOLICITATION NOTICE
B -- Colonoscopy Practice in Community Settings
- Notice Date
- 7/21/2014
- Notice Type
- Presolicitation
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Bldg 1050, Frederick, Maryland, 21702, United States
- ZIP Code
- 21702
- Solicitation Number
- N02PC46039-62R
- Point of Contact
- Tiffany D. Kittrell, Phone: 2402765434
- E-Mail Address
-
Tiffany.kittrell@nih.gov
(Tiffany.kittrell@nih.gov)
- Small Business Set-Aside
- N/A
- Description
- Title: Colonoscopy Practice in Community Settings Document Type: Pre-solicitation notice Solicitation Number:N02PC46039-62R Proposed Posted Date: July 21, 2014 Proposed Response Date: July 28, 2014 4:00PM EST NAICS Code:541990 Small Business Size Standard: 14.0 Contracting Office Address: Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, 9609 Medical Center Drive, Room1E144, Bethesda, MD 20892 USA Description: The National Cancer Institute (NCI), Center for Cancer Research plans to procure on a sole source basis to Dartmouth University 11 Rope Ferry Road #6210 Hanover, NH 03755-1404 to collect statewide data on colonoscopies. This acquisition will be processed under FAR Part 12 - Acquisition for Commercial Items and will be made pursuant to the authority in FAR 13.106-1(b)(2) and 13.501-(a)(1) using simplified acquisition procedures for commercial acquisitions. The North American Industry Classification System Code is 541990 and the business size standard in $14.0M. Only one award will be made as a result of this solicitation. This will be awarded as a firm fixed price contract. Period of performance will be 12 months from award with (1) 12 month option period. It has been determined that there is no opportunity to acquire green products or services under this procurement NCI sponsors research to improve the delivery of colorectal cancer (CRC) screening in the United States. Colonoscopy is the predominant means by which adults in the U.S. are screened for CRC, but it is not optimally implemented in clinical practice. Poor quality exams and clinical practices that are not evidence-based undermine the procedure's effectiveness in reducing CRC incidence and mortality. In particular, there is growing evidence that screening and surveillance colonoscopies are being performed at too-frequent intervals, but limited knowledge of why. NCI wishes to further develop the knowledge base for understanding optimal use of colonoscopy for CRC control. NCI therefore requires a project to collect data on colonoscopy practice from an established colonoscopy registry. The contractor shall provide the following in the base year of the contract. Should the government choose to exercise Option Year 1, all tasks shall remain the same: Task 1: •Collect data on colonoscopy procedures from 33 endoscopy facilities across the state of New Hampshire (See Appendix A) on a weekly basis using established Procedure and Patient Information forms: •Patient information: demographics (race, ethnicity, education, marital status, place of birth, health insurance, height and weight); risk factors (family history of cancer, familial risk syndromes); health history (history of polyps, history of cancer, aspirin use, vitamin use, NSAID use, health status, smoking status, alcohol use, exercise); endoscopy history (exam indication, bowel preparation method, prior colonoscopy, prior sigmoidoscopy) •Procedure information: indication, findings, medications used for sedation, type of bowel preparation, quality of bowel preparation, extent of exam, withdrawal time, immediate complications, reason to abort procedure if aborted, follow-up recommendations, endoscopist characteristics Task 2: •One site visit by the NHCR site liaison to each endoscopy facility (n=33) to ensure complete, accurate, standardized data collection. Task 3: •Scan and verify (by double-entry of key components) Procedure and Patient Information forms from 33 endoscopy facilities, on a weekly basis. New information added to the registry shall populate existing fields within the database. Task 4: •Obtain pathology reports from the pathology laboratories (n=13) used by the 33 endoscopy facilities for procedures from which pathology specimens were collected, on a monthly basis. Information on the pathology reports includes anatomic location of polyps that were removed, polyp size, and pathological diagnosis. Task 5: •Generate, print, and mail physician-level and site-level reports on colonoscopy procedure quality to 33 endoscopy practices three times a year (every 4 months). The reports shall be printed in color and shall include the following information, presented as tables, graphs, and text as appropriate: 1.Endoscopist-level (physician) reports •Data provided at the level of the individual endoscopist, aggregate for their endoscopy site, aggregate for the state, and comparison to current national standards •Colonoscopy volume by indication for exam •Completion rate •Adenoma Detection Rate and Serrated Detection Rate, by gender and indication for exam •Findings (normal, polyp, cancer, other) by indication for exam •Withdrawal time 2.Site-level reports •Data provided at the site level and aggregate for the state •Patient demographics (age, gender) and consent rate •Colonoscopy volume by indication for exam •Findings (normal, polyp, cancer, other) by indication for exam •Completion status by indication for exam •Bowel preparation quality by indication for exam •Complications by indication for exam •Follow-up recommendation provided, by indication for exam Task 6: •Write and submit quarterly progress reports describing project progress and any obstacles. The quarterly progress reports shall include a summary of the site visits that were undertaken during the three-month period covered by the progress report. Task 7: •Participate in quarterly 1-hour telephone conference calls with the NCI COR to present and discuss project progress. Deliverables and Due Dates: •Quarterly project progress reports will be due 3, 6, 9, and 12 months after award •Quarterly progress conference calls with NCI COR will take place 3, 6, 9, and 12 months after award The New Hampshire Colonoscopy Registry (NHCR), which belongs to Dartmouth College, was selected as the venue for the proposed project because it is the only state-wide population-based repository of longitudinal colonoscopy data that includes detailed information on patients, providers, and facilities, from all endoscopy practices in the state. Key patient-level data in the repository that is relevant to colonoscopy performance includes details of risk factors, bowel preparation, exam findings, and pathology results. Having such data is necessary to understand how to optimize colonoscopy performance, including factors related to patients, endoscopists and facilities, and is not possible by collecting data from only a single practice. The NHCR also reports data on procedure performance back to participating physicians and practices as a quality improvement technique. These population-based data can be used in assessing the appropriateness of existing guidelines for colorectal cancer screening and with colonoscopy. NCI evaluated other possible sources of data and found that the NHCR is the only source of population-based longitudinal data with comprehensive information on pertinent patient and endoscopy-related factors and with high-quality pathology data collected on the vast majority of colonoscopies, which are necessary for a comprehensive understanding of colonoscopy practices This is not a solicitation for competitive quotations. However, if any interested party, especially a small business, believes they can meet the above requirement, they may submit a statement of capabilities and or quote. All information furnished must be in writing and must contain sufficient detail to allow the NCI to determine if it can meet the above unique specifications described herein. An original and one copy of the capability statement must be received in the NCI Office of Acquisitions on or before 4:00 AM EST on August 28, 2014. Electronic capability statements will be accepted (i.e. email or fax). An original and one copy must be sent to the NCI Office of Acquisitions at the address stated above. All questions must be in writing and can be faxed to (240) -276-5401 or emailed to Tiffany Kittrell, Contract Specialist, at Tiffany.kittrell@nih.gov. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. In order to receive an award, contractors must have valid registration and certification in the System for Award Management (SAM) www.sam.gov. No collect calls will be accepted. Please reference solicitation number N02PC46039-62R on all correspondence.
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