MODIFICATION
V -- Family readiness Group Training Conference
- Notice Date
- 7/21/2014
- Notice Type
- Modification/Amendment
- Contracting Office
- 1108 South R Street, Fort McCoy, WI 54656
- ZIP Code
- 54656
- Solicitation Number
- W911SA-14-T-0057
- Response Due
- 6/6/2014
- Archive Date
- 12/3/2014
- Point of Contact
- Name: Client Services, Title: Client Services, Phone: 1.877.933.3243, Fax: 703.422.7822
- E-Mail Address
-
Clientservices@fedbid.com;
- Small Business Set-Aside
- N/A
- Description
- CANCELLATION NOTICE:This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.The solicitation number is W911SA-14-T-0057 and is issued as an invitation for bids (IFB), unless otherwise indicated herein.The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-74. The associated North American Industrial Classification System (NAICS) code for this procurement is 488999 with a small business size standard of $7.50M.This requirement is unrestricted and only qualified offerors may submit bids.The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2014-06-06 17:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com.FOB Destination shall be in the Place of Performance. The MICC Fort McCoy requires the following items, Meet or Exceed, to the following: LI 001: 0001 GENERAL CONCEPT See Performance Work Statement, 1, EA; LI 002: 0002 Lodging The Government will not be responsible for room service charges, long distance phone calls, movie rental charges, or internet service charges. The government will only pay for rooms actually used. All rooms must be at or below the government per diem rate. Attendees (less staff) will require lodging for two nights,(assumption: 1 room per attendee. Estimated room total for attendees 130 (130 rooms under contract for 2 nights). Request a block rooms be reserved for remaining staff and presenters (minimum of an additional 20 rooms). Total rooms for attendees, staff and presenters is 150 room per night for Friday and Saturday nights, 5 rooms for 4 nights for staff and 15 rooms for 3 night for presenters. 5 staff members will need lodging for 4 nights (Wed - Sun). 15 staff members will need lodging for 3 nights (Thurs-Sun). 130 estimated attendees will need lodging for a total of 2 nights (Fri-Sun). Estimated room nights: (5 x 4=20) + 15 x 3 = 45) + (130 x 2 = 260) = 325., 325, EA; LI 003: 0003 Meeting Rooms a. Provide One (1) presentation room (general session) capable of holding 150 persons in rounds of 8 from Friday 4:00 p.m. to 8:30 p.m., Saturday 7:00 a.m. to 6:00 p.m. and Sunday 8:00 a.m. to 1:00 p.m. (Saturday and Sunday TBD: depends on event scheduling). 2 presenter tables and four chairs and podium) Event schedule not yet determined. b. Provide Breakout Sessions rooms. Request three (3) breakout session rooms holding 50 attendees per room in rounds of 8 with 1 table and 2 chairs from 10:00 a.m. to 1:00 p.m. (Saturday only). Breakout times and event schedule not yet determined. c. Provide pads and pens for Eight (8) people on every meeting room table every morning. The room shall contain, water pitchers filled with water, and glasses/cups for the appropriate number of participants on Friday 2:00 p.m. to 6:30 p.m. Saturday from 8:00 a.m. until 5:00 p.m. and Sunday 7:00 a.m. to 2:00 p.m. d. Provide One (1) conference (operations) room, set for 20. The room shall contain, water pitchers, filled with water, and glasses/cups for the appropriate number of participants on Wed 12:00 p.m. to event completion on Sunday 2:00 p.m. e. Provide One (1) conference (instructor prep) room set for 10. The room shall contain, water pitchers filled with water, and glasses/cups for the appropriate number of participants, from Fri 12:00- to to event completion on Sunday 1:00 p.m. f. Provide One (1) meeting room for Chapel Service Sunday7:00 a.m. to 7:30 a.m. (General Session room can be used)., 1, EA; LI 004: 0004 Audio/Visual a. Provide two (2) 9 x 12 screens or larger (preferably larger) for General Session Room, Friday 2:00 p.m. to 7:00 p.m. Saturday 7:00 a.m. to 6:00 p.m. and Sunday 7:00 a.m. to 1:00 p.m. b. Provide two (2) 9 x 12 screens, Saturday only from 10:00 a.m. to 12:30 p.m. for each breakout room. c. Provide two (2) handheld wireless microphones and one (1) lavaliere wireless microphone for 2 days (Saturday and Sunday) for the General Session room. d. Provide one (1) lavaliere and one (1) handheld microphone for each of the breakout rooms x 2 rooms. e. Provide three (3) sound patches to a laptop in the presentation room to play videos for General Session room and each breakout room (3)., 1, EA; LI 005: 0005 Food and Beverage Food and Beverage: Provide 4 meals ? Two (2) Breakfast Meals, One (1) Lunch Meal and One (1) Dinner Meal. Food and beverage charges are base on a total of 150 servings per meal. Self-serve beverage stations preferred at each meal. Local per diem rates for food apply. Separate dining area from meeting rooms. Offeror shall identify time frame for meal cancellation (please provide on line below). The cancellation time frame should be consistent with commercial practice. Meal cancellation time frame: ______ (Vendor fill in time frame) A final Banquet Event Order (BEO) shall be submitted to the COR 5 days prior the event. a. Breakfast: Buffet of hot foods on Saturday and Sunday; from 6:30 a.m. to 7:45 a.m. Buffet shall include such items as: pancakes, bacon, sausage, eggs, ham, assorted fruit, pastries and cereal. Drinks shall include: coffee, milk, and juice. 150 people x 2 meals = 300 breakfast meal charges. Self-serve beverage stations are preferred. b. Lunch: Hot food buffet(s) on Saturday. From 12:00 p.m. to 2:00 p.m. Buffet(s) shall include such items as: garden salad with assorted toppings and dressings, meat selections, vegetables and starch selection. Drinks shall consist of coffee, milk, tea and juice. 150 adult lunches for a total of 150 lunch meal charges. Self-serve beverage stands are preferred. c. Dinner: Hot foods Buffet on Friday, from 5:30 p.m. to 7:00 p.m. Buffet entr?e choices shall include: chicken dish, beef or casserole dish, vegetable, soup or salad and dessert. Drinks shall consist of coffee, milk, tea and soft drinks. 150 adult dinners for a total of 150 dinner meal charges. Self-serve beverage stands are preferred., 150, EA; LI 006: 0006 Additional Support Items a. Provide two (2) tables with skirts and seats in the registration area (Hotel Lobby on Friday). b. Provide 1(one) handheld radios or Nextel/Motorola-type Cell phones (if available) to communicate with Hotel Staff through the event periods. c. Provide an Audio/Visual person to be available to assist within 2-3 minutes during Event times for Sat and Sun. d. Provide one (1) cork board or white board 6 ft. x 4ft. or larger preferred to be used for posting attendee information and announcements, to be located near the Support Agency?s area. e. Provide Internet Access for Operations room from Wed through Sun of the Event (see Meeting Rooms section: para d). f. Provide up to 15 tables with cloths and skirts for Community Partner information tables in the Conference area foyer for setup NLT 7:00 a.m. Saturday through Sunday 12:00. g. Provide risers with tables a chairs for a ?head table? for the Friday evening session. h. Provide water stations in the session rooms during session hours. i. Provide package handling if necessary for items/resources shipped to the hotel. At the most, should be 8-10 boxes of handouts. j. Provide bulk copying for handouts as needed. Should be less than 1,000 copies total., 1, EA; LI 007: 0007 Parking Provide 20 parking spaces/vouchers for Friday Evening through Sunday Noon for Self-Parking. The government will only be responsible and will only pay for the spaces actually used. Parking spaces shall only be used by Federal entity exhibitors and/or Federal Agency support personnel. Non-Federal Entities (NFEs) are required to procure their own parking., 40, EA; LI 008: 0008 Shuttle Service Contract with shuttle agency to provide round trip for up to 150 volunteers, presenters and staff. The government will only be responsible and will only pay for the shuttle services actually used. ?Wed, from the airport to the Hotel for staff arrivals. ?Thurs, from the airport to the Hotel for staff arrivals. ?Friday, beginning from 9:00 a.m. to 11:00 p.m. Arrival after 11:00 p.m. will require transportation at the traveler?s expense/reimbursement, (unless shuttle service will operate solely on vouchers with no time restrictions), contracted hotel can provide own shuttle service as well. ?Sunday, the shuttle service will be required to move up 150 attendees, presenters and staff between 11:30 a.m. and 2:00 p.m. on Sunday., 150, EA; LI 009: 0009 Contract Manpower Reporting THE CONTRACTOR SHALL REPORT ALL CONTRACTOR MANPOWER REQUIRED FOR PERFORMANCE OF THIS CONTRACT. IF NEEDED, PLEASE REFER TO THE CMR USERS GUIDE AT THE WEBSITE PROVIDED IN THE PWS, TO ASSESS THE LEVEL OF EFFORT THAT WILL BE REQUIRED TO COMPLY WITH THIS REQUIREMENT. REPORTING MUST OCCUR BY OCT 31 FOR ALL CONTRACTS THAT WERE MODIFIED OR CREATED DURING THE JUST COMPLETED FISCAL YEAR (OCT 1 TO SEP 30). IF CONTRACT PERFORMANCE IS COMPLETED BEFORE SEP 30 OF A FISCAL YEAR, THE DATA MAY BE ENTERED UPON CONTRACT COMPLETION RATHER THAN WAITING FOR THE END OF THE FISCAL YEAR. INVOICE FOR THIS CLIN SHALL NOT BE SUBMITTED FOR PAYMENT UNTIL COMPLETION OF REPORTING AS INDICATED. IF NO DIRECT COST IS ASSOCIATED WITH PROVIDING THE DATA, ENTER "NO COST"., 1, EA; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, MICC Fort McCoy intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. MICC Fort McCoy is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids.All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com.Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at clientservices@fedbid.com. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process.Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or clientservices@fedbid.com.Use of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. Sellers shall submit supporting documentation for each product offered. Brochures or word documents are examples of acceptable supporting documentation as long as they explain/state the specifications for each product offered. Failure to provide supporting documentation for each product offered may result in a seller to be considered NON-RESPONSIVE and may not be considered for award.
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- Place of Performance
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- Record
- SN03432609-W 20140723/140721235531-761febb50e4ea23a324555e9b02c51c1 (fbodaily.com)
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