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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 26, 2014 FBO #4627
DOCUMENT

J -- Service Contract on THIN Prep 2000 - Attachment

Notice Date

7/24/2014
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;VISN 11 Network Contracting Office;Illiana Health Care System;1900 E. Main St.;Danville IL 61832-5100
 

ZIP Code

61832-5100
 

Solicitation Number

VA25114Q0303
 

Response Due

8/21/2014
 

Archive Date

11/19/2014
 

Point of Contact

Kevin Adkins
 

E-Mail Address

4-4544<br
 

Small Business Set-Aside

N/A
 

Description

The VA Illiana Healthcare System, 1900 East main Street Danville Illinois, 68132, is seeking sources capable of providing maintenance on a Thin Prep 2000 system. This is being conducted under NAICS Code 811219, with a size standard of $19miilion. Interested parties should complete and submit the attached document no later than the solicitation due date of August 21, 2104 at 3PM CDT. Submissions may be made to the enclosed addressed or by email to kevin.adkins@va.gov Any questions regarding this posting should be made by email to kevin.adkins@va.gov The requirements are as follows: The VA Illiana Health Care System located in Danville, Illinois owns Thin Prep Machine located in Lab building 58, 1st floor Room 134A. EE#22763 SCOPE 1.Contractor shall furnish all parts, labor, supervision, material, test equipment, and emergency services, including transportation cost necessary to perform preventative maintenance and unlimited emergency repairs on Hologic Thin prep Machine at the VA Illiana Health Care System, 1900 East Main Street, Danville, Illinois 61832 for the period of October 1, 2014 through September 30, 2015and four more option years starting from October 1, 2015 through September 30, 2019, in strict accordance with all schedules, specifications, terms, conditions and provisions of this contract. 2.Contractor shall provide one 1) preventative maintenance services one certification annually. Also, Contractor shall provide unlimited service calls, if and when the unit is not functioning. CONFORMANCE STANDARDS 1.All services provided under this contract shall be performed in conformance with the National Fire Protection Agency (NFPA), Occupational Safety and Health Administration (OSHA) and Original Equipment Manufacturer standards and specifications. HOURS OF WORK 1.Hours of work for preventative maintenance and emergency repairs are defined as Monday through Friday from 8am to 5pm, excluding Federal holidays or as otherwise arranged with the Contracting Officer's Technical Representative (COR) or his/her designee. 2.The 10 holidays observed by the Federal Government are: New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day and Christmas Day. Also, any other day declared by the President of the United States to be a national holiday. 3.Work performed outside of normal working hours of coverage at the request of the Contracting Officer (CO) or COR shall be billed separately. PREVENTATIVE MAINTENANCE 1.The Contractor shall perform -annual preventative maintenance procedures during the contract year as arranged with the COR. Preventative maintenance procedures shall be in accordance with the published preventative maintenance manuals for equipment listed in the schedule. A Field Service Report shall be supplied to the COR at the completion of each preventative maintenance procedure. 2.The Contractor shall initial its completion on the service report at each preventative maintenance visit. At the completion of the service, the Contractor shall present a service ticket indicating the service(s) performed and the parts that were used. All service tickets shall be delivered to the Program Specialist's office, Facilities Management Service, Building 64, when the contractor returns at the end of the visit to sign out. Copies of all services tickets shall be on file in Facilities Management Service prior to invoice certification for payment. 3.Preventative maintenance procedures shall include, but is not limited to, the following: a.Cleaning of equipment (not housekeeping) b.Completing field service updates for operational and reliability engineering change notices c.Calibrating and lubricating the equipment d.Performing remedial maintenance of non-emergent nature e.Testing and replacing faulty and worn parts f.Inspecting/replacing electrical wiring and cables for ware and fraying g.Inspecting all mechanical components, including, but not limited to, cables and mounting hardware, chains, belts, bearings and tracks, interlocks, clutches and motors for mechanical integrity, safety and performance to specifications h.Returning the equipment to operating condition defined in specifications i.Replacing any labels, decals or warning tags that are not legible j.Providing documentation of services performed 4.Contractor shall notify the Contracting Officer of the existence or development of any defects in or repairs to the equipment covered under this contract, which the Contractor considers he/she is not responsible for under the terms of the contract (such as operator misuse). 5.All exceptions to the Preventative Maintenance Inspection schedule shall be arranged and approved in advance with the Contracting Officer. EMERGENCY REPAIR SERVICE 1.Service shall consist of maintaining the equipment in accordance with the Conformance Standards Section. Repair service shall consist of replacing parts, calibration, cleaning, oiling, adjusting and maintaining the equipment, except those services necessitated by accident, fire or abuse. 2.The COR and CO have the authority to approve/request a service call from the Contractor. 3.Response Time: The Contractor's Field Service Engineer shall respond with a phone call to the COR within two (2) hours after receipt of notification in an effort to correct the problem by phone. If the problem cannot be corrected by phone, the Field Service Engineer shall commence work (on-site physical response) within 24-hours after receipt of notification and shall proceed progressively to completion without undue delay. ? PARTS The Contractor shall furnish all parts as necessary to maintain the equipment, covered by this contract, in accordance with the Conformance Standards Section. The Contractor stipulates that he/she has ready access to new standard parts (manufactured, supplied by the manufacturer or equal thereto). All parts supplied shall be of current manufacture and have full compatibility with existing equipment. Documentation of intended parts source(s) shall be provided to the Contracting Officer upon request. DOCUMENTATION/REPORTS The Contractor shall submit a legal field service report, which shall include detailed specifications of the preventative maintenance inspection or emergency repair services performed, including replaced parts and estimated prices required for the service call. NOTE: Any additional charges to be claimed shall be approved by the COR before service was performed. REPORTING REQUIREMENTS The Contractor shall be required to report to the Program Specialists' office, Facilities Management Service (Bldg. 64) to log in during normal working hours. This check-in is mandatory. When the service is completed, the Contractor shall document services rendered on a legible field service report. The Contractor shall log out at the Program Specialists' office, Facilities Management Service (Building 64) and submit the field service report to the COR for signature, during normal working hours, or leave the service ticket in the box on the Program Specialists' door after hours. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT The Contractor's staff shall include a "fully qualified" Field Service Representative assigned to this area and a "fully qualified" Field Service Representative who shall serve as the backup. "Fully qualified" is based upon training and on experience in the field. For training, the Field Service Representatives shall have successfully completed a formalized training program for the equipment covered under this contract. For field experience, the Field Service Engineers shall have a minimum of one (1) year of experience providing preventative maintenance and emergency repair services on the same make and model of equipment covered under this contract. The Contractor shall provide written assurance of the competency of their personnel by detailing a list of Field Service Representatives along with applicable training and years of service experience on the specific devices covered in this agreement. This information shall be included in the quoted proposal for providing service. Contractor shall take all necessary precautions to protect persons and property from damage during performance of this contract. Contractor shall be responsible for any injury to himself or his employees, or others, as well as for any damage to personal property that occurs during the performance of this contract that is caused by him/her or his/her employee's fault or negligence. The Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the State of Illinois. ? TEST EQUIPMENT Upon request of the COR or CO, the Contractor shall provide a copy of the current Calibration Certification of all test equipment, which is to be used by the Contractor to perform service under this contract. Calibration of equipment shall be traceable and in conformance with test equipment Original Equipment Manufacturer standards. SAFETY REQUIREMENTS In the performance of this contract, the Contractor shall take such safety precautions as the CO may determine to be reasonably necessary to protect the lives and health of occupants of the building. The CO shall notify the Contractor of any safety issues and the action necessary to correct these issues. Such notice, when served on the Contractor or his representative at the work site shall be deemed sufficient for the corrective actions to be taken. If the Contractor fails or refuses to comply promptly, the CO may issue an order stopping all or part of the work and hold the Contractor in default. PERFORMANCE REQUIREMENTS A. Documentation/Reports The Contractor is solely responsible for providing Service and Preventative Maintenance Inspection reports, as defined in the Documentation/Reports Section.. Leaving service reports with a person in the vicinity of the equipment may be performed in addition to the previous stated requirement, but is not to be used as a substitute. B. Preventative Maintenance If all preventative maintenance inspection(s) are not performed as indicated in the Preventative Maintenance Section, during the scheduled months stated C. Emergency Repair On-Site Physical Response Time The FSE shall commence work as stated in the Emergency Repair Service Section. If the on-site physical response time indicated in this section is not adhered to,, the CO may issue an order stopping all or part of the work and hold the Contractor in default. D. Required Check In and Out The FSE shall check in prior to commencing work and check out when work is complete as indicated in the Reporting Requirements Section.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/DaVAMC550/DaVAMC550/VA25114Q0303/listing.html)
 

Document(s)

Attachment
 

File Name: VA251-14-Q-0303 VA251-14-Q-0303_2.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1522046&FileName=VA251-14-Q-0303-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1522046&FileName=VA251-14-Q-0303-001.docx

 

File Name: VA251-14-Q-0303 S02 VA251-14-Q-0303.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1522047&FileName=VA251-14-Q-0303-002.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1522047&FileName=VA251-14-Q-0303-002.pdf

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: VA Illiana Healthcare System;1900 East Main Street;Danville Illinois

Zip Code: 61832
 

Record

SN03436646-W 20140726/140724235246-e4100a00cbefd3d5fa4b6c837988c571 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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