Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 02, 2014 FBO #4634
DOCUMENT

J -- HEATING AND A/C SERVICE BASE PLUS 4 OPTION YEARS - Attachment

Notice Date

7/31/2014
 

Notice Type

Attachment
 

NAICS

238220 — Plumbing, Heating, and Air-Conditioning Contractors
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro TN 37129
 

ZIP Code

37129
 

Solicitation Number

VA24914Q0766
 

Response Due

8/5/2014
 

Archive Date

9/4/2014
 

Point of Contact

PHON PHASAVATH
 

E-Mail Address

ESBORO
 

Small Business Set-Aside

N/A
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6-streamlined procedures for commercial items, in conjunction with FAR subpart 13 and as supplemented with additional information included in this notice. This is a Firm Fixed Priced Contract. Only qualified offerors may submit offers. Solicitation VA-249-14-Q-0766 is issued as a Request for quote (RFQ) and constitutes the only solicitation, a written solicitation will not be issued. This procurement will be a full and open competition. NAICS Code is 238220 and size standard is $15 million. Any firm that does not meet the capability and size standard under this NAICS code should not submit a response to this notice. In order to be considered for a government award, the firm must be registered in SAM @ www.sam.gov and be capable of providing all parts, service, manuals, tools or software required to successfully complete scheduled preventive maintenance and emergency maintenance on heating and refrigeration systems and equipment listed in the attached statement of work. This service is required for the Nashville and Murfreesboro (including Fisher House building), Tennessee VA Medical Centers, at 1310 24th Ave South Nashville TN 37212 and 3400 Lebanon Pike Murfreesboro, TN within VISN 9, in accordance with the terms, conditions, special provisions and schedules herein. In order to be responsive, the firm must offer a quote on all itemized items and total base year including all option years pricing as provided below. Base Year: 08/07/2014 - 07/31/2015 Option year 1: 08/1/2015 - 07/31/2016 Option year 2: 08/1/2016 - 07/31/2017 Option year 3: 08/1/2017 - 07/31/2018 Option year 4: 08/1/2018 - 07/31/2019 ? STATEMENT OF WORK REFRIGERATION AND A/C SYSTEMS TVHS, NASHVILLE and MURFREESBORO CAMPUSES 1. Introduction and Scope of Work: Furnish all labor, materials, and equipment necessary to perform preventive maintenance and emergency repairs, as specified for the current FY beginning August 7, 2014 through July 31, 2015 with 4 additional option years in accordance with the terms, conditions, and schedule of this agreement for the equipment on the attached list. (this is a labor contract - defective parts will be paid for by the VA after a deficiency report is given and a Purchase Order issued. All other costs outside the deficient part(s) are at the contractor's expense). 2. Requirements: a.Equipment is described on the attached list. b.Scheduled Preventive Maintenance (PM): During the PM visits, the contractor shall perform PM per Original Equipment Manufacturer (OEM) recommendations to correct any equipment malfunctions to assure the equipment meets manufacturer's factory tolerance. Any calibration procedures or adjustments necessary to assure accurate and reliable equipment operation will be performed at this time. Any necessary cleaning of equipment, adjustment or replacements of belts will be the responsibility of the contractor and price shall be included in the contract. During the PM visit, the contractor will replace such parts as may be necessary for the satisfactory functioning of the equipment after following procedures outlined in paragraph 2c, PARTS. (1) Quarterly PM inspections will be made during the months of December, March, June and September. (2) All PM service shall be performed during normal VA working hours of 7:30am a.m.to 4:00 p.m. PM is to be scheduled so as to minimize any inconvenience to the operation of the respective department. (3) The contractor shall call Engineering Service five (5) days in advance to confirm that the equipment can be serviced at the time that is agreeable to the VA and the contractor. Technicians will contact the COR when they arrive on the job site and provide either an electronic or paper service report for each visit. The report must detail the unit and work performed. The report must be signed by a responsible VA employee and must list parts replaced. Since the VA pays for parts in this contract, no parts should be replaced prior to getting approval from the Utility Systems Supervisor or his designee. A purchase order (PO) number must be provided to the vendor prior to the part being replaced. Any work or parts replaced without a valid PO being issued by a CO will be at the contractor's expense. No VA employee other than the CO can modify a change in the service contract or make requests that are outside the contract specifications. Any questions should be submitted to the COR prior to action being taken by the contractor. c.PARTS: Contractor shall maintain a sufficient stock of all parts meeting the original manufacturer's design and specification needed for repair and maintenance of the equipment or be able to secure needed parts within one (1) working day upon receipt of a PO for the part. The contractor will provide the VA with a quote for the part within 2 hours of determining a problem exist with equipment on this contract to the Utlility Systems Supervisor or his designee. VA reserves the right to inspect the contractor's facility to confirm the parts are locally available. Contract price will be equitably adjusted to include cost or replaced parts pursuant to changes clause based upon a service contract. The contractor will inform the VA with 2 working days of the contract what the service contract discount is for parts. d.COMPETENCY OF CONTRACT PERSONNEL: During PM inspections and emergency service calls, all work must be performed by a qualified technician. Technician must be EPA certified in use of refrigerants. Proof thereof must be submitted along with the proposal during the solicitation. Said technicians are at all times accountable and under the supervision of the contractor. Technical competency is determined by correctly diagnosing and repairing equipment problems. All new certifications must be forwarded to the COR and Contracting office for record keeping. e.EXCLUDED SERVICES: Contractor shall not be obligated to provide services under this agreement for (a) damage to or destruction of instrument(s) covered where such damage or destruction is (1) a result of or caused by fire or explosion of any origin, riot, civil commotion, aircraft, war, or any act of God including, but not limited to lightening, windstorm, hail, flood, earthquake, or (2) caused by the VAMC misuse or abuse of such instrument; (b) decontamination due to spillage; (c) interpretation of data; (d) installation of unauthorized field modifications; (e) accessories not listed nor included in agreement. 3. References: Standards of operation must meet factory tolerance and specifications at all times. 4. Delivery: a.Quarterly PM inspections will be made during the months of December, March, June, and September. b.All PMs shall be performed during normal VA working hours of 7:30 a.m. to 4:00 p.m. PM is to be scheduled so as to minimize any inconvenience to the operation of the respective department. d.SERVICEMAN/REPAIRMAN: During PM inspections and emergency service calls, the service technician will be accompanied by the Utility Systems Operator Supervisor or designee thereof. The serviceman is to report to the Engineering Office of the respective campus for work to be performed. d. There shall be a 2 hour response time for the Liebert cooling units that serve many important areas within the hospital such as, IRM computer rooms, MRI, Caridac Cath, and CT rooms. There shall be a 2 hour response time for the Kitchen and Canteen Coolers that are important in serving patients, visitors and staff. e. There shall be a 4 hour response time for the Walk-in cool boxes (Environmental Rooms) located in the Acre Bldg. f. For all split units, PM and repair include entire system including evaporator, condenser, and controls. 5. Progress and Compliance: a. After each scheduled PM or emergency repair is complete, the serviceman is to leave a signed service ticket with the Utility Systems Operator Supervisor or a designee thereof, during normal duty hours of 7:30am a.m. to 4:00 p.m., Monday through Friday. b. After normal duty hours, the contractor will use the phone to call the Boiler Room Operator to leave the signed service ticket. The ticket must explain in detail, the arrival time, the problem, and what the repair was. If any part is needed a quote will be provided to the Utility Systems Supervisor at the start of the next work day. c. Payment for preventive maintenance will be made quarterly in arrears upon receipt of signed service report. Invoices will be submitted electronically in the VA invoice submission process and a copy emailed at the same time to the Utility System Supervisor. Invoices must match the contract amount; any deviation will not be paid. d. Payment for repairs will be made in arrears of work performed upon receipt signed service report. Invoices will be submitted electronically in the VA invoice submission process and a copy emailed at the same time to the Utility System Supervisor. Invoices must match the quoted amount; any deviation will not be paid. 6. Notes: a.This is a contract for preventive maintenance and repair labor. - Defective parts will be paid for by the VA after a deficiency report is given and a PO issued. All other costs outside the deficient part(s) are at the contractor's expense). b.Any additional charges not included within this service agreement must have the approval from the Contracting Officer before any costs are incurred. c.There are no known security issues with this service agreement. c. Contractors are responsible for finding their own parking. Currently, contractors cannot park at the VAMC Nashville Campus. Contractors may park temporarily to drop off tools and supplies only. d.Contractors are required to obtain Temporary ID Badge from Engineer Service, Building 18 Murfreesboro or Room D73 Nashville, while on VA property if not escorted during entire visit by an Engineer Service employee. e.The Department of Veterans Affairs reserves the right to add or remove units as necessary. At the request of the CO, contractor will provide a new quote/adjustment in pricing within 24 business hours of change. f.Please note that price of service is to be quoted as fixed price throughout the period of performance of the contract. Contractor must be able to service all units must and have price quote to be considered. Contractors are encouraged to quote their best offer. g.All Technician certifications must be submitted with quote. h.Please note, equipment line number 52 has a total of 4 units. Quoted price should reflect four units. i.This solicitation is a Lowest Price Technically Acceptable solicitation. All or none. REFRIGERATION AND A/C SYSTEMS List TVHS, NASHVILLE and MURFREESBORO CAMPUSES UNITSERIALQTYBASE YEAR PRICEOPTION 1 PRICEOPTION 2 PRICEOPTION 3 PRICEOPTION 4 PRICE Nashville Acre Bldg Bally Walk-in Unit Commercial Refrigerator ROOM F603L27331 1 Environmental cold room Heatcraft Model: BST21M6C ROOM F412 T12C160851 Environmental cold room Heatcraft Model: LST020M6CS ROOM F512 T12C16085 1 Basement IRM computer Room AHU 14 Liebert Challenger System Model No. FE219WUAAG ROOM D 033554920021 IRM AHU 10 Compu Air Model CAA-1534C ROOM D 03 82735Y0910-5429 1 IRM AHU 15 Compu Air Model CAA-1534C ROOM D 0382735Y0910-54391 Blood Bank - Lab Forma Freezer Model No. 8096 ROOM B 468123241 Liebert Challenger Sys. Model #DE245aae 1MRI AHU 34 ROOM D 27F697619-0011 Liebert Challenger Sys. Model No. FH086WAAM CT AHU 46 ROOM D 573231920011 Kitchen and Canteen Walk-in Freezer Model CLTW504 1ST FL KITCHEN 94107051 Model CLTW504 1ST FL KITCHEN 94107061 Canteen walk-in Boxes - Kolpack Model 18610-S ROOM E 109 9205802220P 1 Kolpack Model 18903S ROOM E 109 9205B0220PF1 Kolpack Model#18500-S ROOM D 101 963650760P1 Kolpack Model 18602-S ROOM D 101 96365710P1 Cardiac Cath lab Cardiac Cath Unit #11 Mistubishi Model PUYA36NHA4 Fan Room 4 18003974D1 Cardiac Cath Unit #12 Mistubishi Model PUYA36NHA4 Fan Room 4 18004036D1 Cardiac Cath Unit #12 Mistubishi Model PUBA36NHA4 Fan Room 4 25U047288A1 Morgue Cold Box Morgue Box RM A 03 Basement Morgue, Mopec Unknown1 Garage Elevator and Electric Closet split units KHS1871 Sanyo indoor modelUnknown1 KHS0971 Sanyo indoor modelUnknown1 CH0971 Sanyo outdoor modelUnknown1 CH1871 Sanyo outdoor modelUnknown1 York Campus Liebert A/C Unit Model DCSF083-P BLDG 5 IRM ROOM 1150809C09028 1 Liebert A/C Unit Model DCSF083-P BLDG 5 IRM ROOM 1150809C09026 1 Liebert A/C Unit Model BF067A-CAE15261 BLDG 5 IRM ROOM 115NO8B7401961 Liebert A/C Unit Model BF067A-CAE15261 BLDG 5 IRM ROOM 115NO8B7401951 Liebert A/C Unit Model DMC037APLL Bldg 1, Room G36AD168451 Liebert A/C Unit Bldg 1, Room G36APS048A-AB21 Lennox M A/C Unit Model 13ACD-060-230-04 Bldg 1 Telephone Switch ROOM 5808E225151 Liebert A/C Unit Angio Camera RoomUnknown1 American Standard Model #YCC024F1LOBE Bldg. 146M34322L2H1 American Standard Model YCC048F1HOBC Bldg. 147 K395S0E2H1 American Standard Model YCC048F1HOBD Bldg 147 L4023C02H1 Mistubishi Model MUZ24WN Bldg Bldg 1 radiology 30032851 Mistubishi Model MUZ09UN Bldg 7 Psychiatry 31900433A1 Fujitsu Model AOU36RLX Bldg 7 Elevator Machine RoomCWN0009531 Mistubishi Model PUMY-P36NHMU Bldg 1 Directors Conf Room 14982U00321B1 BARD Model WA701HC9X-G Bldg 120 MRI190P092671559-021 BARD Model WA701HC9X-G Bldg 120 MRI190PO926715591 CARRIER Model 38QRR036-3 Bldg 120 MRI2059X911731 MITSUBISHI Model PUZ-A30NHA2 Bldg 120 MRI8YU00224A1 Tennessee Fisher House: Carrier CU-1 Model# 38AUDA12AOA5AOAOAO1813C936721 AHU #1 Carrier Model # 4OR6AA12A2A6AOAOA39126448681 Carrier CU-2 Model # 38AUDA12AOA5AOAOAO1813C936761 AHU-2 Carrier Model # 40RHAA12A2A6AOAOAO26126281001 Carrier CU-3 Model # 24ABB36OA5201613E072681 AHU-3 Carrier Model # FX4DNF0615012A841971 Boiler LAARS Model # MT2HC132490131 Pharmacy Refrigerators and Freezers: Gem- EE-112557 Model # GAR2-GUnknown1 Forma Scientific Model # 3660855327761 So-Low Model # DHN4-80GD-0111101561 Gem Model # Unknown0808-05521 Revco Thermo dynamics Model # ULT3030AP165-128054PS 1 Kitchen Equipment: Thermo-Kool Walking Cooler Model # TK4278-WFR-L401621 Condenser-Air Cooled (Heat Craft) MDL#M0S040M6BCFTO2K009451 Bally Walk In Cooler Model # 3677.5-4-6 WC 02DX9807724-021 Cond. Unit Air Cooled Model # BEHA010H2-HT3BB824039601 Bally Walk In Cooler Model # 367735-4-P WC 03DX9807724-011 Cond. Unit Air Cooled Model # BEHA025E6-HT38-FUnknown1 Bally Walk in Freezer Model # LET160BEWMC6K WF 1/108JT10E143771 Evap. Heat Craft Model # LET160BEWMC6KT10E143761 Cond. Unit Air Cooled Heat Craft Model # BTD0600LBCT10F052061 Bally Walk in Cooler Evap. Heat Craft (Thaw) Model # ADT130AEWMC6K TC1/108RT10E12659 1 Evap. Heat Craft Model # ADT130AEWMC6KT10E143731 Cond. Unit Air Cooled Heat Craft Model # M0H015X63CT10F051951 Bally Walk in Cooler Evap. Heat Craft Model # ADT130AEWMC6K WC 04/108JT10E143751 Evap. Heat Craft Model # ADT130AEWMC6KT10E143741 Cond. Unit Air Cooled Heat Craft Model # MOH030X63CT10F052191 Bally Walk in Cooler Evap. Heat Craft Model # ADT156AEWMC6K WC 05/108LT10E143711 Evap. Heat Craft Model # ADT156AEWMC6KT10E143721 Cond. Unit Air Cooled Heat Craft Model # M0Z035M36CT10F052211 Blast Freezer Traulsen Model # RBC200 SC 01T953021081 Cond. Unit Air Cooled Copland Model # VJHA40HTHC020Unknown1 Blast Freezer Traulsen Model # RBC200 SC 02T953021091 Cond. Unit Air Cooled Copland Model # VJHA40HTHC020Unknown1 Tray Line Total of 4 Comp. Cold Top Model # LX120A035W0 Kitchen AvtecTTB2779206A4 Chill Plate Table Duke Model # DCTF60PGM Dining RoomUnknown1 BUILDING 107 CANTEEN Evap. HTP Model # HTA28-134B-ASE11E552911050031 Conditioner Roof Top Air Cooled Model # HLH151M44-EE11E55191309002 1 TOTAL PRICE PER YEAR$$$$$ Total Base Plus 4 Option Price$_____________ Submitting Quote: Contractor shall submit their quote on company letterhead and shall include the completed pricing forms (all line items price displayed), along with name, address, telephone number of the offeror, firm's DUNS#, overall total price for base year and all option years, and a completed copy of Clause 52.212-3 Offerors Representations and Certifications- Commercial Items or vendor's ORCA document. Additionally, the Contractor shall provide a minimum of three (2) Past Performance references. Quotes must be received August 5, 2014 by 4:30 PM Central Time. Email your quote to phon.phasavath1@va.gov or mail to the following address: Department of Veterans Affair, Network Contract Office, VISN 9, Attention: Phon Phasavath, 1639 Medical Center Parkway, STE 400, Nashville TN, 37129. Please no phone calls. CLAUSES FAR NumberTitleDate 52.212-2EVALUATION--COMMERCIAL ITEMSJAN 1999 52.212-3OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMSAPR 2012 52.212-4CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMSFEB 2012 52.212-5CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS ALTERNATE II (JUL 2012)AUG 2012 52.217-8OPTION TO EXTEND SERVICESNOV 1999 52.217-9OPTION TO EXTEND THE TERM OF THE CONTRACT--SERVICESMAR 1989 52.219-1SMALL BUSINESS PROGRAM REPRESENTATIONSAPR 2012 52.219-28POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATIONAPR 2012 FAR Number 52.219-6 52.219-14Title NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE LIMITATIONS ON SUBCONTRACTINGDate NOV 2011 NOV 2011 52.225-25PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN SANCTIONED ACTIVITIES RELATING TO IRAN-- REPRESENTATION AND CERTIFICATIONNOV 2011 52.228-5INSURANCE--WORK ON A GOVERNMENT INSTALLATIONJAN 1997 52.232-18AVAILABILITY OF FUNDSAPR 1984 52.233-2SERVICE OF PROTESTSEP 2006 52.233-3PROTEST AFTER AWARDAUG 1996 852.203-70COMMERCIAL ADVERTISINGJAN 2008 852.233-70PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTIONJAN 2008 852.233-71ALTERNATE PROTEST PROCEDURE (MAY 2010) NOTEMAY 2010 852.237-70CONTRACTOR RESPONSIBILITIESAPR 1984 852.232-72ELECTRONIC SUBMISSION OF PAYMENT REQUESTSNOV 2012
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/NaVAMC/VAMCCO80220/VA24914Q0766/listing.html)
 

Document(s)

Attachment
 

File Name: VA249-14-Q-0766 VA249-14-Q-0766.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1539111&FileName=VA249-14-Q-0766-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1539111&FileName=VA249-14-Q-0766-000.docx

 

File Name: VA249-14-Q-0766 ATTACHMENT 1 PAST PERFORMANCE.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1539112&FileName=VA249-14-Q-0766-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1539112&FileName=VA249-14-Q-0766-001.docx

 

File Name: VA249-14-Q-0766 52212.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1539113&FileName=VA249-14-Q-0766-002.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1539113&FileName=VA249-14-Q-0766-002.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: 1310 24TH AVE SOUTH;NASHVILLE TN 37212;3400 LEBANON PIKE;MURFREESBORO TN 37129

Zip Code: 37212
 

Record

SN03445325-W 20140802/140731235914-5720ed495e5da2b9111f3651a9ae553a (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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