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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 07, 2014 FBO #4639
SOLICITATION NOTICE

R -- Shredding Services

Notice Date: 8/5/2014
Notice Type: Combined Synopsis/Solicitation
NAICS: 561110 — Office Administrative Services
Contracting Office: Department of the Air Force, Air Mobility Command, 60th CONS, 350 Hangar Ave. Bldg 549, Travis AFB, California, 94535-2632, United States
ZIP Code: 94535-2632
Solicitation Number: F3Z4534125AQ03
Archive Date: 9/4/2014
Point of Contact: Christopher R. Schlotterbeck, Phone: 7074247736
E-Mail Address: christopher.schlotterbeck.1@us.af.mil
(christopher.schlotterbeck.1@us.af.mil)
Small Business Set-Aside: Total Small Business
Description: 60th CONTRACTING SQUADRON TRAVIS AFB, CALIFORNIA COMBINED SYNOPSIS/SOLICITATION FOR SHREDDING SERVICES This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Award is contingant on availability of funds. GENERAL INFORMATION Solicitation Number: PR# F3Z4534041AQ01 Request for Quotation (RFQ) 1 Request for Proposal (RFP) 0 Invitation for Bid (IFB) 0 This solicitation and the incorporated provision and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-75 Effective 24 June 2014; Defense DPN 20140624 Effective 24 June 2014 and AFAC 2014-0421 Effective 21 April 2014. (This acquisition is set-aside for small businesses only. Large businesses may not submit an offer.) North American Industry Classification Code (NAICS): 561110 Size Standard: $7,000,000.00 SERVICES TO BE PERFORMED All services are to be performed in strict accordance with the attached Performance Work Statement (PWS). CLIN # DESCRIPTION QTY UNIT OF ISSUE 0001 Contractor will provide all labors, tools, material (BINS) and transportation for on-side shredding services In Accordance With (IAW) the Performance Work Statement (PWS) Period of performance--01 Oct 2014 - 30 Sep 2015 17 95 Gal Bins Each 0002 Contractor will provide all labors, tools, material (BINS) and transportation for on-side shredding services In Accordance With (IAW) the Performance Work Statement (PWS) Period of performance--01 Oct 2014 - 30 Sep 2015 24 Cabinet Bins Each 1001 Contractor will provide all labors, tools, material (BINS) and transportation for on-side shredding services In Accordance With (IAW) the Performance Work Statement (PWS) Period of performance--01 Oct 2015 - 30 Sep 2016 17 95 Gal Bins Each 1002 Contractor will provide all labors, tools, material (BINS) and transportation for on-side shredding services In Accordance With (IAW) the Performance Work Statement (PWS) Period of performance--01 Oct 2015 - 30 Sep 2016 24 Cabinet Bins Each 2001 Contractor will provide all labors, tools, material (BINS) and transportation for on-side shredding services In Accordance With (IAW) the Performance Work Statement (PWS) Period of performance--01 Oct 2016 - 30 Sep 2017 17 95 Gal Bins Each 2002 Contractor will provide all labors, tools, material (BINS) and transportation for on-side shredding services In Accordance With (IAW) the Performance Work Statement (PWS) Period of performance--01 Oct 2016 - 30 Sep 2017 24 Cabinet Bins Each 3001 Contractor will provide all labors, tools, material (BINS) and transportation for on-side shredding services In Accordance With (IAW) the Performance Work Statement (PWS) Period of performance--01 Oct 2017 - 30 Sep 2018 17 95 Gal Bins Each 3002 Contractor will provide all labors, tools, material (BINS) and transportation for on-side shredding services In Accordance With (IAW) the Performance Work Statement (PWS) Period of performance--01 Oct 2017 - 30 Sep 2018 24 Cabinet Bins Each 4001 Contractor will provide all labors, tools, material (BINS) and transportation for on-side shredding services In Accordance With (IAW) the Performance Work Statement (PWS) Period of performance--01 Oct 2018 - 30 Sep 2019 17 95 Gal Bins Each 4002 Contractor will provide all labors, tools, material (BINS) and transportation for on-side shredding services In Accordance With (IAW) the Performance Work Statement (PWS) Period of performance--01 Oct 2018 - 30 Sep 2019 24 Cabinet Bins Each 5001 Contractor will provide all labors, tools, material (BINS) and transportation for on-side shredding services In Accordance With (IAW) the Performance Work Statement (PWS) Period of performance--01 Oct 2019 - 30 Apr 2020 17 95 Gal Bins Each 5003 Contractor will provide all labors, tools, material (BINS) and transportation for on-side shredding services In Accordance With (IAW) the Performance Work Statement (PWS) Period of performance--01 Oct 2018 - 30 Apr 2020 24 Cabinet Bins Each Purchase Order Clauses Clauses included in this combined solicitation/synopsis are not all inclusive. Clauses included on any ensuing award may include all or some of the below clauses. Contractor's should assume that all of the below clauses are applicable to this acquisition. Additional clauses may also be added at the discretion of the contracting officer upon award 52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS (JUL 2013) (IAW FAR 4.1403(a)) 52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (AUG 2013) (IAW FAR 9.409) 52.217-5 EVALUATION OF OPTIONS (JUL 1990) (IAW FAR 17.208(c))&emsp; 52.217-8 OPTION TO EXTEND SERVICES (IAW FAR 17.208(f)) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (IAW FAR 17.208(g)) (a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months. 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (APR 2012) (IAW FAR 19.309(A)(1)) 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2011) (IAW FAR 19.508(c)) 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JUL 2013) (IAW FAR 19.309(d)) (g) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following rerepresentation and submit it to the contracting office, along with the contract number and the date on which the rerepresentation was completed: The Contractor represents that it [ ] is, [ ] is not a small business concern under NAICS Code _____________ assigned to contract number ______________________________. [Contractor to sign and date and insert authorized signer's name and title]. 52.222-3 CONVICT LABOR (JUN 2003) (IAW FAR 22.202) 52.222-21 PROHIBITION OF SEGREGATED FACILITIES (FEB 1999) (IAW FAR 22.810(a)(1)) 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999) (IAW FAR 22.810(a)(2)) 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984) (IAW FAR 22.810(d)) 52.222-26 EQUAL OPPORTUNITY (MAR 2007) (IAW FAR 22.810(e)) 52.222-41 SERVICE CONTRACT LABOR STANDARDS (MAY 2014) (IAW FAR 22.1006(a)) 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014) (IAW FAR 22.1006(b)) In compliance with the Service Contract Labor Standards statute, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage Fringe Benefits Recycle Laborer $22.18 7% 52.222-50 COMBATING TRAFFICKING IN PERSONS (FEB 2009) (IAW FAR 22.1705(a)) 52.232-1 PAYMENTS (APR 1984) (IAW FAR 32.111(a)(1)) 52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002) (IAW FAR 32.111(b)(1)) 52.232-11 EXTRAS (APR 1984) (IAW FAR 32.111(c)(2)) 52.232-23 ASSIGNMENT OF CLAIMS (MAY 2014) (IAW FAR 32.806(a)(1)) 52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013) (IAW FAR 32.706-3) 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013) (IAW FAR 32.009-2) 52.233-1 DISPUTES -- ALTERNATE I (DEC 1991) (IAW FAR 33.215, DFARS 233.215) 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984) (IAW FAR 37.110(b)) 52.243-1 CHANGES - FIXED PRICE ALT II (APR 1984) (IAW FAR 43.205(a)(1)) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) (IAW FAR 52.107(b)) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): Regulations URLs: (Click on the appropriate regulation.) http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/far1toc.htm http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/dfars/dfartoc.htm http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/affars/affar1toc.htm NOTE: After selecting the appropriate regulation above, at the "Table of Contents" page, conduct a search for the desired regulation reference using your browser's FIND function. When located, click on the regulation reference (hyperlink). 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984) (IAW FAR 52.107(f)) (a) The use in this contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2).clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. 52.253-1 COMPUTER GENERATED FORMS (JAN 1991) (IAW FAR 53.111) 252.203-7000 REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (SEP 2011) (IAW DFARS 203.171-4(a)) 252.203-7002 REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (SEP 2013) (IAW DFARS 203.970) 252.204-7003 CONTROL OF GOVERNMENT PERSONNEL WORK PRODUCT (APR 1992) (IAW DFARS 204.404-70(b)) 252.204-7004 ALTERNATE A, SYSTEM FOR AWARD MANAGEMENT (FEB 2014) (IAW DFARS 204.1105) 252.204-7006 BILLING INSTRUCTIONS (OCT 2005) (IAW DFARS 204.7109) 252.204-7012 SAFEGUARDING OF UNCLASSIFIED CONTROLLED TECHNICAL INFORMATION (NOV 2013) (IAW DFARS 204.7303) 252.204-7015 DISCLOSURE OF INFORMATION TO LITIGATION SUPPORT CONTRACTORS (FEB 2014) (IAW DFARS 204.7403(c)) 252.225-7000 BUY AMERICAN ACT-BALANCE OF PAYMENTS PROGRAM CERTIFICATE (JUN 2005) (IAW DFARS 25.1101(1)) 252.225-7048 EXPORT-CONTROLLED ITEMS (JUN 2013) (IAW DFARS 225.7901-4) 252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (JUN 2012) (IAW DFARS 232.7004) 252.232-7010 LEVIES ON CONTRACT PAYMENTS (DEC 2006) (IAW DFARS 232.7102) 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013) (IAW DFARS 232.7004(b), PGI 232.7004(b)(1)) WIDE AREA WORKFLOW - RECEIPT AND ACCEPTANCE (WAWF-RA) ELECTRONIC RECEIVING REPORT AND INVOICING INSTRUCTIONS IN ACCORDANCE WITH DFARS 252.232-7003, USE OF ELECTRONIC PAYMENT REQUESTS IS MANDATORY. USE OF WAWF WILL SPEED UP YOUR PAYMENT PROCESSING TIME AND ALLOW YOU TO MONITOR YOUR PAYMENT STATUS ONLINE. THERE ARE NO CHARGES OR FEES TO USE WAWF. Requests for payments must be submitted electronically via the Internet through the Wide Area WorkFlow - Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil. Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Limestone through the DFAS Centralized Customer Service number (800) 756-4571 (select option 2) or faxed to (866) 392-7091. Please have your order number and invoice number ready when contacting DFAS about payment status. You can also access payment information using the DFAS myInvoice web site at http://www.dod.mil/dfas/contractorpay/myinvoice.html. THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR RECEIVING REPORTS, INVOICES AND ADDITIONAL E-MAILS CORRECTLY THROUGH WAWF. CONTRACT NUMBER: DELIVERY ORDER NUMBER: N/A TYPE OF DOCUMENT: Invoice and Receiving Report (COMBO) CAGE CODE: ISSUE BY DODAAC: FA4427 ADMIN DODAAC: FA4427 INSPECT BY DODAAC: N/A SERVICE ACCEPTOR / SHIP TO: F3Z045 LOCAL PROCESSING OFFICE: N/A PAY OFFICE DODAAC: F67100 SEND E-MAIL NOTIFICATIONS: CONTRACT ADMINISTRATOR: Christopher.schlotterbeck.1@us.af.mil CONTRACTING OFFICER: Robin.boyd@us.af.mil 252.232-7010 LEVIES ON CONTRACT PAYMENTS (DEC 2006) (IAW DFARS 232.7102) 252.247-7023 TRANSPORTATION OF SUPPLIES BY SEA--BASIC (APR 2014) (IAW DFARS 247.574(b)) 5352.201-9101 OMBUDSMAN (NOV 2014) (IAW AFFARS 5301.9103) a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the Center/MAJCOM/DRU or AFISRA ombudsmen, Mr. Gregory Oneal, HQ AMC/A7K, 507 Symington Drive, Scott AFB IL 62225-5022, (618) 229-0184, fax (618) 256-6668, email: gregory.oneal@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU or AFISRA level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2397, facsimile number (571) 256-2431. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. 5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (NOV 2012) (IAW AFFARS 5323.9001) (a) In performing work under this contract on a Government installation, the contractor shall: (1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and (2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes. (b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health Standards (AFOSH) and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract. (c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract. SOLICITATION PROVISIONS 52.204-7 SYSTEM FOR AWARD MANAGEMENT (JUL 2013) (IAW FAR 4.1105(a)(1)) 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2014) (IAW FAR 4.1202) (a)(1) The North American Industry Classification System (NAICS) code for this acquisition is. (2) The small business size standard is. (3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees. (b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies. (2) If the provision at 52.204-7 is not included in this solicitation, and the offeror is currently registered in the System for Award Management (SAM), and has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes: [ ] (i) Paragraph (d) applies. [ ] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation. (c) (1) The following representations or certifications in SAM are applicable to this solicitation as indicated: (i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless- (A) The acquisition is to be made under the simplified acquisition procedures in Part 13; (B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or (C) The solicitation is for utility services for which rates are set by law or regulation. (ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000. (iii) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management. (iv) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that- (A) Are not set aside for small business concerns; (B) Exceed the simplified acquisition threshold; and (C) Are for contracts that will be performed in the United States or its outlying areas. (v) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations-Representation. This provision applies to solicitations using funds appropriated in fiscal years 2008, 2009, 2010, or 2012. (vi) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold. (vii) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government. (viii) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government. (ix) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas. (A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard. (B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard. (x) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas. (xi) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity. (xii) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity. (xiii) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items. (xiv) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts. (xv) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA- designated items. (xvi) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1. (xvii) 52.225-4, Buy American--Free Trade Agreements--Israeli Trade Act Certificate. (Basic, Alternate I, II, and III) This provision applies to solicitations containing the clause at 52.225- 3. (A) If the acquisition value is less than $25,000, the basic provision applies. (B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies. (C) If the acquisition value is $50,000 or more but is less than $79,507, the provision with its Alternate II applies. (D) If the acquisition value is $79,507 or more but its less than $100,000, the provision with its Alternate III applies. (xviii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5. (xix) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan--Certification. This provision applies to all solicitations. (xx) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transaction Relating to Iran-Representation and Certifications. This provision applies to all solicitations. (xxi) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to- (A) Solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions; and (B) For DoD, NASA, and Coast Guard acquisitions, solicitations that contain the clause at 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns. (2) The following certifications are applicable as indicated by the Contracting Officer: [Contracting Officer check as appropriate.] (i) 52.219-22, Small Disadvantaged Business Status. __ (A) Basic. __ (B) Alternate I. __ (ii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products. (see note) (iii) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment -- Certification. ). (Note: If this clause is applicable it will be listed in the appropriate clause section of this document.) __ (iv) 52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Certification. (see note) (v) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA-Designated Products (Alternate I only). (Note: If this clause and it's Alternate I are applicable they will be listed in the appropriate clause section of this document.) (vi) 52.227-6, Royalty Information. __(A) Basic. __ (B) Alternate I. __(vii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software. (d) The offeror has completed the annual representations and certifications electronically via the SAM Web site accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. FAR Clause # Title Date Change Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM. 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (IAW FAR 12.301(b)(1)) SEP 2006 Addendum to 52.212-1: Paragraph (b), entitled "Submission of Offers,': Offers may be submitted via handcarry or electronic mail. Submit signed and dated offer at or before 0800 (8:00 AM) Local (PST), 08 Aug 14. To send offer via electronic mail all documents must be scanned in.pdf (Acrobat) format and emailed to christopher.schlotterbeck.1@us.af.mil Please send any questions or requests to: 60 CONS/LGCC Attn: SrA Christopher R. Schlotterbeck 350 Hangar Ave, Bldg 549 Travis AFB, CA 94535 Submit quotations on company letterhead or pricing document. Quotations must include as a minimum: a) company contact information, b) price breakout for the requested line items, c) CAGE Code (from SAM registration), d) a completed FAR Provision 52.212-3, Representation and Certification with a copy of a verification of registration with ORCA (http://orca.bpn.gov/) and e) any other information relevant to the proposal. Quotations may be faxed to (707) 424-0288. No telephonic responses will be processed. The government reserves the right to make award on the initial quote without discussions. Paragraph (c), entitled ‘Period for Acceptance of Offers': The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers. Paragraph (f)(1), entitled "Late submissions, modifications, revisions, and withdrawals of offers,': Travis AFB is in the Pacific Time Zone 52.212-2 EVALUATION-COMMERCIAL ITEMS (IAW FAR 12.301(c)(1)) JAN 1999 Addendum to 52.212-2: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factor(s) shall be used to evaluate offers, in order of importance: 1. Price 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (IAW FAR 12.301(b)(2)) SEP 2007 "DOWNLOAD FROM FEDBIZOPPS" and complete the required information at the Online Representation and Certification Application (ORCA) at http://orca.bpn.gov/ 52.232-18 AVAILABILITY OF FUNDS (APR 1984) (IAW FAR 32.706-1(a)) Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. 52.237-1 SITE VISIT (APR 1984) (IAW FAR 37.110(a)) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (IAW FAR 52.107(a) This solicitation incorporated one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The full text of a clause may be accessed electronically at this/these address(es): Regulations URLs: (Click on the appropriate regulation.) http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/far1toc.htm http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/dfars/dfar1toc.htm http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/affars/affar1toc.htm NOTE: After selecting the appropriate regulation above, at the "Table of Contents" page conduct a search for the desired regulation reference, using your browser's FIND function. When located, click on the regulation reference (hyperlink). FEB 1998 &emsp; RESPONSE DATE AND CONTACT INFORMATION Offers Due: Date: 20 Aug 14 8:00 AM Local Time (PST) Contact Info: Specialist Name: Christopher R. Schlotterbeck Phone: 707-424-7736 Fax: 707-424-0288 Email: christopher.schlotterbeck.1@us.af.mil BE SURE TO READ FAR 52.212-1, INSTRUCTIONS TO OFFERORS, AND FAR 52.212-2, EVALUATION FACTORS. IF GUIDELINES ARE NOT FOLLOWED AS SET FORTH IN 52.212-1 YOUR OFFER COULD BE CONSIDERED NON-RESPONSIVE.&emsp; PERFORMANCE-BASED WORK STATEMENT (PWS) &emsp; Shredding Service For David Grant Medical Center Travis AFB, CA February 5, 2014 &emsp; PERFORMANCE WORK STATEMENT Shredding Service For David Grant Medical Center Travis AFB, CA I. DESCRIPTION OF SERVICES The contractor shall provide all labor, tools, materials and transportation for ON SITE document shredding services for the 60th Medical Group, David Grant Medical Center (DGMC), Travis Air Force Base, California, to include the Satellite Pharmacy on Travis AFB as defined in this Performance Work Statement (PWS). The contractor shall perform these services and disposal requirements in accordance with the standards specified in this contract Health Insurance Portability and Accountability Act (HIPPA) IAW 45 CFR 160 and 164, and the Joint Commission for Accreditation of Health Care Organizations (JCAHO). The contractor shall submit reports and documentation as identified throughout this PWS. David Grant Medical Center, Building 777, Travis AFB David Grant Medical Center, Building 791, Travis AFB Pharmacy Satellite Center, Building 650, Travis AFB 1.1. Place of performance: 1. Initial order during phase in of contract, the Contractor shall provide at a minimum 17ea, 95 gallon locked console (bins) and 24ea cabinet approximately (35"h x 19"w x 16"d) sized locked console bins to the following areas: BLDG# DEPARTMENT/CLINIIC/UNIT Floor # of Bins/Type 777 Inpatient Records 1 1/95 Gallon 777 Pediatrics 1 1/Cabinet 777 Internal Medicine 1 1/Cabinet 777 Orthopedics 1 1/Cabinet 777 Dental Clinic 1 1/95 Gallon 777 Hematology/Oncology 1 1/Cabinet 777 Radiation Therapy 1 1/Cabinet 777 Physical Therapy 1 1/Cabinet 777 Mental Health 1 2/95 Gallon 777 Hemodialysis 1 2/Cabinet 777 Nephrology 1 1/Cabinet 777 Nutritional Medicine 1 1/95 Gallon 777 CIF 1 1/Cabinet 777 Medical Law 1 1/95 Gallon 777 Education & Training 1 1/Cabinet 777 Diagnostic Radiology 2 1/Cabinet 777 Imagining Radiology 2 1/Cabinet 777 Lab 2 2/95 Gallon 777 MEB Office 2 1/Cabinet 777 Family Medicine 2 1/Cabinet 777 Family Health 2 2/95 Gallon 777 Flight Medicine 2 1/95 Gallon 777 ER 2 1/95 Gallon 777 Main Pharmacy 2 2/Cabinet/95 777 Patient Services 2 1/Cabinet 777 Systems 2 2/Cabinet 777 A&D 2 1/Cabinet 777 RMO 2 1/Cabinet 777 Women's Health 3 1/Cabinet 777 Surgery 3 1/Cabinet 777 Oral Surgery 3 1/Cabinet 777 GI Clinic 3 1/Cabinet 777 Inpatient Pharmacy 4 1/95 Gallon 650 Satellite Pharmacy Off Site 2/95 Gallon 791 Facilities Off Site 1/95 Gallon INITITAL ORDER: 1.1 Contractor must be able to adjust and increase services from original stated requirement by allowing for adjustment/growth in the number and size of bins and/or the frequency of shredding dependent on need. The Contractor shall provide 17 each of the 95 gallon locked console bins with the capacity to increase to an amount of 25 each of the 95 gallon locked console bins and 24 each of the cabinet (35"h x 19"w x 16"d) sized locked console bins with the capacity to increase to an amount of 30 cabinet (35"h x 19"w x 16"d) sized bins to accommodate and estimated 145,000lbs annually. Requirements and adjustments will be determined by the Contract Management office located at DGMC in the Contracting Management Office, (707) 423-7972. Fee/Cost will be based on number and size of bins. Bins will be completely emptied, during each service call, which will be scheduled through the DGMC Contract Management Office. Contractor must shred documents ON-SITE in accordance with HIPPA standards, on a weekly basis as identified by the Contract Management Office. 1.2 Contractor shall sign in/out with representative at the Contract Management Office located in the Contract Management Office at Bldg 777. The original service report must be signed by the clinic receiving the shredding services identifying service rendered, location of bins/cabinets, and number of lbs. The service report is to be delivered to the Contract Management Office upon completion of the work and prior to departure of the facility. &emsp; 1.3 Invoices WILL BE submitted on a monthly basis through Wide Area Work Flow. The invoice must include the following as a minimum:  Date and time of service.  Company and service representative names.  Contract number.  A detailed description of what clinic received the service.  Total cost. 1.4 Contractor must be certified and HIPAA compliant (Health Insurance Portability and Accountability ACT) IAW 45 CFR 160 and 164. II. GENERAL INFORMATION 1. Security Requirements. All personnel employed by the contractor in the performance of this contract, or any representative or subcontractor of the contractor entering the governmental installation, shall abide by all security regulations of the installation. 1.1. Security. Travis Air Force Base is designated as a closed base. In order to promote security and safety, all contractors desiring access must adhere to installation entry requirements, to include, criminal background history (CBH) checks, National Crime Information Center (NCIC) wants/warrants checks and California Law Enforcement Telecommunication System (CLETS) driver license history checks. A CBH check is not required for contractors if they have a current favorable government security clearance which can be verified through the Joint Personnel Adjudication System (JPAS). Contractors are divided into two categories to ensure proper screening and to minimize installation access delays as follows:  Category 1 (Cat-1) contractors are the primary and some sub-contractors who are identified against a contract prior to the contract performance start date.  Category 2 (Cat-2) sub-contractors and affiliate workers not previously identified against a contract prior to the contract performance start date. Contractors will ensure all Cat-1 and Cat-2 contractors possess proper credentials allowing them to work in the United States. Additionally, contractors will ensure illegal aliens are not employed and/or transported onto the installation. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provision of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required. 1.2. Criminal Background Checks. Cat-1 and Cat-2 contractors whose criminal background meets any of the following 12 disqualifiers will not be allowed installation access. All Cat-1 and Cat-2 contractors will be adjudicated based on the following disqualifying base access criteria:  U.S. citizenship, immigration status, or social security account number cannot be verified.  Barred from entry/access to any military installation or facility.  Wanted by federal or civil law enforcement authorities, regardless of offense or violation.  Name appears on any federal agency's list for criminal behavior or terrorist activity.  Convicted of espionage, sabotage, treason or terrorism.  Incarcerated for 12 months or longer within the past three years, regardless of offense or violation.  Convicted of a firearms or explosives violation within the past three years.  Convicted of illegal possession or use of drugs/narcotics on more than one occasion within five years from the date access to Travis AFB is requested.  Convicted of an offense involving drug trafficking, possession with intent to sell or drug distribution within 10 years from the date access to Travis AFB is requested.  Convicted of a felony involving violence against a person, arson, robbery or burglary within five years from the date access to Travis AFB is requested.  Required to register as a sex offender under federal law or the applicable state law.  Convicted of any crime involving indecent acts with a minor or a felony that is sexual in nature. Cat-1 and Cat-2 contractors adjudicated and cleared under the disqualifying criteria are considered cleared for installation access for a two-year period regardless of the number or length of contract; thereafter, a renewal is required. During the two-year period, Pass and Registration or the Visitor Control Center will perform random samplings of CBH, NCIC wants/warrants and CLETS driver license history checks of contractors already cleared. Cat-1 and Cat-2 contractors with disqualifying base access information will be issued a barment letter immediately revoking their base access privileges. Cat-1 and Cat-2 contractors requesting to contest the adjudication, barment, or requesting a waiver/exception to policy must submit a written rebuttal/request within 10 business days of receipt of the barment letter to 60 AMW/CC, through 60 SFS/CC, Attention: 60 SFS/S5R, Bldg 381, 540 Airlift Drive, Suite C-101, Travis AFB 94535-2451. 1.3. Primary Contractor Responsibilities. The primary contractor will be responsible for the conduct of all Cat-1 and Cat-2 contractors working under that contract. Additionally, the primary contractor will: Coordinate Cat-1 and Cat-2 base entry requirements with the 60th Contracting Squadron. Advise Cat-1 and Cat-2 contractors requesting base access on requirement to complete, sign and submit a Travis Form 251, Consent for Background Check. Forms are available at Pass and Registration, Visitor Control Center or the AF Portal e-publishing website. Any Cat-1 or Cat-2 contractor who does not complete or sign the form will be denied installation access. Advise Cat-1 and Cat-2 contractors that the badge/pass is only valid for the purpose, person and vehicle for which it was issued. Use of the badge/pass for any other purpose or by any other person will result in the pass being confiscated. Cat-1 and Cat-2 contractors that misuse their pass may face revocation of installation access privileges and/or barment actions. If a pass is lost, notify the Pass and Registration Office immediately.  To obtain a pass, personnel will need a valid state or government photo identification.  To obtain a vehicle pass, personnel will need a driver license, registration and insurance. Provide written notification, within one week, to the 60th Contracting Squadron of any changes in Cat-1 or Cat-2 contractor status. This includes, but is not limited to, the contractor being fired or quitting their position with the company. Retrieve government issued personal and vehicle passes from Cat-1 and Cat-2 contractors which no longer need installation access upon termination of the contract. Passes will be turned into the Pass and Registration Office, Bldg 599. Processing Cat-1 Contractors. Provide an EAL (Entry Authority List) of all Cat-1 contractors on company letterhead which require a badge/pass. All requests for a badge/pass will be submitted through the Base Contracting Office NLT 45 days prior to the contract start date. Exceptions will be made for short-notice contracts where the award date and performance start date are less than 45 days. A badge/pass will be issued for a maximum of one year. Prior to renewing a badge/pass, return the old badge/pass to the Pass and Registration for destruction. Ensure the EAL includes:  Contract number  Work site or location  Inclusive dates of the contract  Work schedule (include days of the week and time periods contractors are on base)  Contractor's full name, date of birth, and social security number When the EAL is submitted, ensure a TAFB Form 251, Consent for Background Check, is attached for each person. Processing Cat-2 Contractors. Only persons who have undergone a CBH and are clear of disqualifying base access information can serve as a sponsor. Persons appointed as sponsors will meet Cat-2 contractors at the Visitor Control Center, and ensure they complete Travis Form 251, Consent for Background Check. 1.4. Lost Badges/Passes. The supervisor of Cat-1 and Cat-2 contractors will investigate and provide written notification for a lost badge/pass to the 60th Contracting Squadron. Written notification should include an explanation from the contractor on how, when, where and what steps have been taken to locate the missing badge/pass. If a replacement is needed, forward the notification with the request for a badge/pass. 1.5. Escort Requirements. Cat-1 and Cat-2 contractors when working in a Controlled, Restricted or other sensitive areas must be escorted at all times. The military agency or unit responsible for the project or work is responsible for providing the escorts. The contractor shall follow existing procedures and instructions for obtaining entrance to Controlled, Restricted and sensitive areas. Additionally, Cat-2 contractors will be escorted while obtaining a pass and at all times while on the installation. 1.6. Increased Force Protection Condition (FPOCON). During FPCON Normal, Alpha and Bravo; Cat-1 and Cat-2 contractors without a base issued badge/pass must be sponsored onto the installation. During FPCON Charlie and Delta the base will curtail non-essential operations/functions and non-essential Cat-1 and Cat-2 contractors will be suspended at the direction of the Installation Commander. All Cat-1 and Cat-2 contractors attempting installation access; thereafter, will be physically escorted unless FPCON Mission-Essential designation has been approved in advance and is indicated on the badge/pass. 2. Operator Training. Contractor shall provide instructions and training to DGMC equipment operators on the daily, weekly and monthly cleaning and lubrication requirements when required or requested. 3. Initial Inspection. All contractor owned equipment will be inspected and approved by the Biomedical Equipment Maintenance Section prior to use in the Medical Treatment Facility. 4. Removal of Equipment. Should the equipment or any component listed herein require repair at the contractor's plant, contractor shall obtain a signed authorization for removal of equipment. Contractor shall not remove any equipment until loaner/replacement is installed on-site. Contractor shall be responsible for damage or loss of equipment while in contractor's possession. 5. Health Insurance Portability and Accountability Act (HIPAA). In accordance with DoD 6025.18-R "Department of Defense Health Information Privacy Regulation," January 24, 2003, the Contractor meets the definition of Business Associate. Therefore, a Business Associate Agreement is required to comply with both the Health Insurance Portability and Accountability Act (HIPAA) Privacy and Security regulations. This clause serves as that agreement whereby the Contractor agrees to abide by all applicable HIPAA Privacy and Security requirements regarding health information as defined in this clause, and in DoD 6025.18-R and DoD 8580.02-R, as amended. Additional requirements will be addressed when implemented. (a) Definitions. As used in this clause generally refer to the Code of Federal Regulations (CFR) definition unless a more specific provision exists in DoD 6025.18-R or DoD 8580.02-R. Individual has the same meaning as the term "individual" in 45 CFR 160.103 and shall include a person who qualifies as a personal representative in accordance with 45 CFR 164.502(g). Privacy Rule means the Standards for Privacy of Individually Identifiable Health Information at 45 CFR part 160 and part 164, subparts A and E. Protected Health Information has the same meaning as the term "protected health information" in 45 CFR 160.103, limited to the information created or received by the Contractor from or on behalf of the Government pursuant to the Contract. Electronic Protected Health Information has the same meaning as the term "electronic protected health information" in 45 CFR 160.103. Required by Law has the same meaning as the term "required by law" in 45 CFR 164.103. Secretary means the Secretary of the Department of Health and Human Services or his/her designee. Security Rule means the Health Insurance Reform: Security Standards at 45 CFR part 160, 162 and part 164, subpart C. Terms used, but not otherwise defined, in this Clause shall have the same meaning as those terms in 45 CFR 160.103, 164.501 and 164.304. (b) The Contractor shall not use or further disclose Protected Health Information other than as permitted or required by the Contract or as Required by Law. (c) The Contractor shall use appropriate safeguards to prevent use or disclosure of the Protected Health Information other than as provided for by this Contract. (d) The Contractor agrees to use administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of the electronic protected health information that it creates, receives, maintains, or transmits in the execution of this Contract. (e) The Contractor agrees to mitigate, to the extent practicable, any harmful effect that is known to the Contractor of a use or disclosure of Protected Health Information by the Contractor in violation of the requirements of this Clause. (f) The Contractor shall report to the Government any security incident involving protected health information of which it becomes aware. (g) The Contractor shall report to the Government any use or disclosure of the Protected Health Information not provided for by this Contract of which the Contractor becomes aware. (h) The Contractor shall ensure that any agent, including a subcontractor, to whom it provides Protected Health Information received from, or created or received by the Contractor, on behalf of the Government, agrees to the same restrictions and conditions that apply through this Contract to the Contractor with respect to such information. (i) The Contractor shall ensure that any agent, including a subcontractor, to whom it provides electronic Protected Health Information, agrees to implement reasonable and appropriate safeguards to protect it. (j) The Contractor shall provide access, at the request of the Government, and in the time and manner reasonably designated by the Government to Protected Health Information in a Designated Record Set, to the Government or, as directed by the Government, to an Individual in order to meet the requirements under 45 CFR 164.524. (k) The Contractor shall make any amendment(s) to Protected Health Information in a Designated Record Set that the Government directs or agrees to pursuant to 45 CFR 164.526 at the request of the Government, and in the time and manner reasonably designated by the Government. (l) The Contractor shall make internal practices, books, and records relating to the use and disclosure of Protected Health Information received from, or created or received by the Contractor, on behalf of the Government, available to the Government, or at the request of the Government to the Secretary, in a time and manner reasonably designated by the Government or the Secretary, for purposes of the Secretary determining the Government's compliance with the Privacy Rule. (m) The Contractor shall document such disclosures of Protected Health Information and information related to such disclosures as would be required for the Government to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528. (n) The Contractor shall provide to the Government or an Individual, in time and manner reasonably designated by the Government, information collected in accordance with this Clause of the Contract, to permit the Government to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528. NIST Special Publication 800-88 Rev 1- Destroy paper using cross cut shredders which produce particles that are 1 x 5 millimeters in size (reference devices on the NSA paper Shredder EPL), or to pulverize/disintegrate paper materials using disintegrator devices equipped with 3/32 inch security screen (reference NSA Disintegrator EPL.) and maximum particle size after shredding of no more than 1/32" by 7/16" to meet the DoD HIPAA standards. General Use and Disclosure Provisions Except as otherwise limited in this Clause, the Contractor may use or disclose Protected Health Information on behalf of, or to provide services to, the Government for treatment, payment, or healthcare operations purposes, in accordance with the specific use and disclosure provisions below, if such use or disclosure of Protected Health Information would not violate the HIPAA Privacy Rule, the HIPAA Security Rule, DoD 6025.18-R or DoD 8580.02-R if done by the Government. Obligations of the Government Provisions for the Government to Inform the Contractor of Privacy Practices and Restrictions (a) The Government shall provide the Contractor with the notice of privacy practices that the Government produces in accordance with 45 CFR 164.520. (b) The Government shall provide the Contractor with any changes in, or revocation of, permission by Individual to use or disclose Protected Health Information, if such changes affect the Contractor's permitted or required uses and disclosures. (c) The Government shall notify the Contractor of any restriction to the use or disclosure of Protected Health Information that the Government has agreed to in accordance with 45 CFR 164.522. Permissible Requests by the Government The Government shall not request the Contractor to use or disclose Protected Health Information in any manner that would not be permissible under the HIPAA Privacy Rule, the HIPAA Security Rule, or any applicable Government regulations (including without limitation, DoD 6025.18-R and DoD 8580.02-R) if done by the Government, except for providing Data Aggregation services to the Government and for management and administrative activities of the Contractor as otherwise permitted by this clause. Termination (a) Termination. A breach by the Contractor of this clause, may subject the Contractor to termination under any applicable default or termination provision of this Contract. (b) Effect of Termination. (1) If this contract has records management requirements, the records subject to the Clause should be handled in accordance with the records management requirements. If this contract does not have records management requirements, the records should be handled in accordance with paragraphs (2) and (3) below (2) If this contract does not have records management requirements, except as provided in paragraph (3) of this section, upon termination of this Contract, for any reason, the Contractor shall return or destroy all Protected Health Information received from the Government, or created or received by the Contractor on behalf of the Government. This provision shall apply to Protected Health Information that is in the possession of subcontractors or agents of the Contractor. The Contractor shall retain no copies of the Protected Health Information. (3) If this contract does not have records management provisions and the Contractor determines that returning or destroying the Protected Health Information is infeasible, the Contractor shall provide to the Government notification of the conditions that make return or destruction infeasible. Upon mutual agreement of the Government and the Contractor that return or destruction of Protected Health Information is infeasible, the Contractor shall extend the protections of this Contract to such Protected Health Information and limit further uses and disclosures of such Protected Health Information to those purposes that make the return or destruction infeasible, for so long as the Contractor maintains such Protected Health Information. Miscellaneous (a) Regulatory References. A reference in this Clause to a section in DoD 6025.18-R, DoD 8580.02-R, Privacy Rule or Security Rule means the section currently in effect or as amended, and for which compliance is required. (b) Survival. The respective rights and obligations of this contract under the "Effect of Termination" provision of this Clause shall survive the termination of this Contract. (c) Interpretation. Any ambiguity in this Clause shall be resolved in favor of a meaning that permits the Government to comply with DoD 6025.18-R, DoD 8580.02-R, the HIPAA Privacy Rule or the HIPAA Security Rule. Travis AFB Security Requirements 15 Jun 12 1. Security Requirements. Travis Air Force Base is designated as a closed base. In order to promote security and safety, all employees desiring access must adhere to installation entry requirements, to include, identity proofing and vetting. This includes a National Crime Information Center (NCIC) and California Law Enforcement Telecommunication System (CLETS) check. Identity proofing and vetting is not required for employees if they have a current favorable government security clearance which can be verified through the Joint Personnel Adjudication System (JPAS). 2. The primary contractor will ensure all employees possess proper credentials allowing them to work in the United States and ensure illegal aliens are not employed and/or transported onto the installation. At least one of the following forms of identification will be required for identity proofing:  United States Passport  Permanent Registration Card/Alien Registration Receipt Card (Form I-1551)  Foreign Passport with a temporary (I-1551) stamp or temporary (I-1551) printed notation on a machine readable immigrant visa.  Employment authorization document that contains a photograph (Form I-766)  Current/valid Driver's License  Identification card issued by Federal, State or local Government  U.S. Coast Guard Merchant Mariner Legacy Card  U.S. Coast Guard New Merchant Mariner Credential Additional supplemental sources of identity proofing which may be requested during increased FPCONS or Random Antiterrorism Measures (RAMs) include, but are not limited to:  School identification card with photograph  U.S. Military or draft record  Native American Tribal Document  U.S. Social Security Card issued by the Social Security Administration (SSA)  Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350)  Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal  U.S. Citizen ID Cared (Form I-197)  ID Card for use of Resident Citizen in the United States (Form I-179)  Unexpired employment authorization document issued by the Department of Homeland Security (DHS) which includes, a) Form I-94 identifying the holder as an asylee, or b) other documentation issued by DHS or the former Immigration and Naturalization Service that identifies the holder as an asylee, lawful permanent resident, refugee or other status authorized to work in the United States incident to status  Foreign Military or Government Identification Credentials  Foreign passport with a current arrival-departure record (Form I-94) bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, if that status authorizes the alien to work for the employer  In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provision of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required. 3. Identity Proofing and Vetting. Employees whose background reveals any of the following disqualifiers will not be allowed installation access. All employees will be vetted based on the following disqualifying base access criteria:  The installation is unable to verify the individual's: ‒ Citizenship, immigration status, or social security number or claimed identity.  The individual is/has/has been: ‒ Barred from entry/access to a federal installation or facility. ‒ Wanted by federal/civil law enforcement authorities, regardless of offense/violation. ‒ On a federal agency "watch list" or "hit list" for criminal behavior/terrorist activity. ‒ Knowingly/willfully engaged in acts/activities to overthrow the government by force. ‒ Incarcerated 12 months/longer in the past 10 years, regardless of offense/violation, unless released on proof of innocence.  The individual has been convicted of: ‒ Child molestation or pornography; any crime involving indecent acts with a minor. ‒ Espionage, sabotage, treason, terrorism, or murder. ‒ Firearms or explosive violation within the past ten years. ‒ Felony involving violence against a person, arson robbery or burglary. ‒ Drug distribution, possession, intent to sell, trafficking or use more than once. ‒ Sexual assault, rape, human trafficking or any felony sexual in nature requiring registration as a sex offender under applicable federal or state law.  The individual is known to be or reasonably suspected of:  Being a terrorist or belongs to an organization with known terrorism links or support.  There is reasonable basis to believe the individual: ‒ Submitted fraudulent information concerning his or her identity. ‒ Will unlawfully or inappropriately use an access credential outside the workplace. ‒ Will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information.  There is reasonable basis to believe, that issuance of an access credential poses unacceptable risk when: ‒ Criminal or dishonest history exists. ‒ A statutory or regulatory bar prevents the individual's contract employment; or would prevent federal employment. ‒ The individual's material, intentional false statement, deception or fraud in connection with federal or contract employment. ‒ Based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation. ‒ Based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation. Employees will be identity proofed and vetted each time a pass is issued. Security Forces may conduct random screenings at any time; if, disqualifying base access information is found employees may have their passes revoked. Employees with disqualifying base access information will be issued a denial access letter immediately revoking their base access privileges. Employees requesting to contest the adjudication, denial of installation access, or requesting a waiver/exception to policy must submit a written rebuttal/request within 10 business days of receipt of the barment letter to 60 AMW/CC, through 60 SFS/CC, Attention: 60 SFS/S5R, Bldg 381, 540 Airlift Drive, Suite C-101, Travis AFB 94535-2451. 4. Primary Contractor Responsibilities. The primary contractor will be responsible for the conduct of all employees working under that contract. Additionally, the primary contractor will: Coordinate base entry requirements with the 60th Contracting Squadron. Advise employees working on the installation they are subject to identity proofing and vetting against criteria specified in para. 3. Any employee who does not complete or sign the form will be denied installation access. Advise employees base pass' are only valid for the purpose, person and vehicle for which it was issued. Use of the base pass for any other purpose or by any other person will result in the pass being confiscated. Employees which misuse their pass may be subject to barment actions. If a pass is lost, notify the Pass and Registration Office immediately.  To obtain a pass, personnel will need a valid state or government photo identification.  To obtain a vehicle pass, personnel will need a driver license, registration and insurance. Provide written notification, within 24 hrs, to the 60th Contracting Squadron of any changes in employee's status. This includes, but is not limited to, the employee being fired or quitting their position with the company. Retrieve government issued personal and vehicle passes from employees which no longer need installation access. Passes will be turned into the 60th Contracting Squadron upon expiration. Obtaining a Base Pass. Provide an EAL (Entry Authority List) of all employees on company letterhead which require a base pass. All requests for a base pass will be submitted through the Base Contracting Office NLT 45 days prior to the contract start date. Exceptions will be made for short-notice contracts where the award date and performance start date are less than 45 days. A base pass will be issued for a maximum of one year. Prior to renewing a base pass, return the old base pass to the Pass and Registration for destruction. Ensure the EAL includes:  Contract number  Work site or location  Inclusive dates of the contract  Work schedule (include days of the week and time periods employees are on base)  Employee's full name, date of birth, and social security number Only persons who have undergone identity proofing and vetting and have no disqualifying base access information can serve as a sponsor. Persons appointed as sponsors will meet employees at the Visitor Control Center and ensure they are advised of security language contained herein. 5. Employee Responsibilities. All employees requiring reoccurring and unescorted access onto the installation must:  Carry their DoD ID card or installation pass on their person while on the installation.  Register privately owned vehicles in accordance with installation policies.  On request, present their DoD ID card or installation pass to security personnel. Refusal may be grounds for further administrative or punitive action.  If issued a Command Access Card (CAC), present documentation from the local security office or CAC sponsor confirming that the CAC has been reported lost or stolen.  Turn in access credentials to the 60th Contracting Squadron when the credential expires or when the basis for obtaining the credential no longer exists. 6. Increased Force Protection Condition (FPCON). During FPCON Normal, Alpha and Bravo; employees without a base issued pass must be sponsored onto the installation. During FPCON Charlie and Delta the base will curtail non-essential operations/functions and non-essential employees will be suspended at the direction of the installation commander. All employees attempting installation access; thereafter, will be physically escorted unless FPCON Mission-Essential designation has been approved in advance and is indicated on the base pass. 7. Restricted Area Badges. Employees may be submitted for unescorted entry into restricted areas if required for their contract. Contact the security manager for the military agency responsible for the project. 8. Escort Requirements. The following escort requirements apply: Installation. Sub-contractors must be escorted at all times. Controlled/Restricted Areas. Employees not in possession of a restricted area badge will be escorted at all times when working within controlled, restricted or other sensitive areas. Escorts can be either the military agency responsible for the project or an employee in possession of a restricted area badge. The military agency or employee in possession of a restricted area badge will follow existing procedures and instructions for obtaining entrance to controlled, restricted and sensitive areas. 9. Lost Base Passes or Restricted Area Badges. Base Passes. The employee's supervisor will investigate and provide written notification for a lost base pass to the 60th Contracting Squadron. Written notification should include an explanation from the employee on how, when, where and what steps have been taken to locate the missing base pass. If a replacement is needed, forward the notification with the request for a base pass. Restricted Area Badges (RAB). Employees issued a RAB must report the loss immediately to the security manager of the military agency that submitted the RAB request. The individual who lost the RAB will provide a written explanation on how, when, where and what steps have been taken to locate the missing RAB. The security manager will conduct their own inquiry and forward a report of investigation [with squadron commander endorsement]; the member's written explanation and the original AF Fm 2586 to the Pass and Registration office. A new RAB will not be issued until the investigation is complete. 10. Information Protection Security Training. IAW AFI 31-401, AFGM_1 para 8.5. Security Managers are required to provide initial uncleared or cleared training to all contractors within 90 days of assignment, this includes specialized security training. The security manager is required to track and document the completed training. The contractor will be required to participate in the government's in-house and web-based security training program under the terms of the contract. The government will provide the contractor with access to the on-line system after appropriate vetting qualification have been met. 11. FOR OFFICIAL USE ONLY INFORMATION. AGENCY INFORMATION MARKED "FOR OFFICIAL USE ONLY" OR BEARING OTHER SENSITIVITY MARKING WILL BE HANDLED IN ACCORDANCE WITH AGENCY INFORMATION SECURITY PROGRAM REGULATIONS AND INSTRUCTIONS. THIS INFORMATION WILL NOT BE DIVULGED OR DISCLOSED WITHOUT AGENCY PERMISSION. CONTRACTOR PERSONNEL WILL ENSURE INFORMATION THAT IS CONSIDERED SENSITIVE OR PROPRIETARY IS NOT COMPROMISED. 12. Anti-terrorism Force Protection Training. IAW AFI 10-245 and TAFB OPLAN 10-245, all employees with contracts over 90 days, will complete initial and annual Level I Anti-Terrorism Awareness training at https://atlevel1.dtic.mil/at/. All personnel will be responsible to provide proof (copy of training certificates) of training to the Anti-terrorism Advisor/Representative responsible for the unit they are contracted. 13. Operations Security (OPSEC). IAW AFI 10-701, 60 AMW will consider OPSEC for all contractual requirements and determine if any contract contains any form of critical and/or sensitive information or activities. These requirements will be defined on the contract and SOW/PWS. If OPSEC requirements exist, then the 60 AMW OPSEC Program Manager will be contacted to review the SOW/PWS. This review may result in possible training requirements, in addition to what is stated below. For unclassified contracts, the DD Form 254, Department of Defense Contract Security Classification Specification, can be used to specify OPSEC requirements in lieu of defining these requirements on the contract and SOW/PWS. For classified contracts, the DD Form 254 is mandatory. Additionally, the 60 AMW OPSEC Program Manager or functional Unit OPSEC Coordinator will administer specific OPSEC training or training materials to all contract employees within 90 days of initial assignment to the contract (AFI 10-701, 5.2.4). The Installation (60 AMW) OPSEC Program Manager can be contacted at 424-3261/1375.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/USAF/AMC/60CONS/F3Z4534125AQ03/listing.html)
Place of Performance: Address: David Grand Medical Center, Travis AFB, California, 94535, United States; Zip Code: 94535
Record: SN03451080-W 20140807/140806000019-6f63163e4289e52f1852d1262546a5cf (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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