SOURCES SOUGHT
D -- Source Sought for Systems Engineering Development and O&M for IGMS
- Notice Date
- 8/7/2014
- Notice Type
- Sources Sought
- NAICS
- 541519
— Other Computer Related Services
- Contracting Office
- HPODUS Environmental Protection AgencyWilliam Jefferson Clinton Building1200 Pennsylvania Avenue, N. W.Mail Code: 3803RWashingtonDC20460
- ZIP Code
- 20460
- Solicitation Number
- SOURCES-SOUGHT-15-00005
- Response Due
- 8/26/2014
- Archive Date
- 9/25/2014
- Point of Contact
- Brent Maravilla
- E-Mail Address
-
Brent Maravilla, Contracting Officer
(maravilla.brent@epa.gov)
- Small Business Set-Aside
- N/A
- Description
- 1. Introduction The US Environmental Protection Agency (EPA) is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for systems engineering and development, operations and maintenance, and related support services for EPA?s Integrated Grants Management System (IGMS). The services are currently performed under GS-35F-4461G Task Order 1536 which is anticipated to expire on March 21, 2015. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred. If your organization has the potential capacity to perform all or part of these contract services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; 2) The specific services or business objectives to which your potential capacity applies; 3) Your responses to the requested information questions; and 4) Your capability statement addressing the specifics of this effort, with appropriate documentation. The government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, ALL OR PART OF THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION, and multiple awards MAY be made. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. 2. Requested Information Interested companies should include in their response answers to the following market research questions/requests: a. How do you ensure continuous technology improvement while maintaining a large operational system? b. How do you keep staffing/skills current with changing needs and new technologies? c. How do you ensure cost-effective, long-term maintainability when tasked primarily to develop new system functions and capabilities? d. How do you ensure high end-to-end performance in a heterogeneous, distributed complex system? e. What is your approach for successfully managing several large multi-year projects within the current federal government budgetary context and provide operational support for legacy IT systems? f. Given our business requirements, what use would you make of approaches and technologies such as agile development, big data, cloud computing, or other important advances in the field of IT? g. Provide past performance information on government contracts and awards of similar size, scope and complexity based upon customer satisfaction with the services and deliverables provided on past or current requirements. Submit information for contracts performed during the past three (3) years from the date of issuance of this sources sought notice. 3. Vendor Qualifications The contractor will be responsible to possess the necessary facilities, qualified personnel, supplies and equipment necessary to manage this complex project, identify requirements, design, develop, test, integrate, deploy, operate, update and maintain IGMS and/or its related components and tools. 4. Submission Instructions Interested parties who consider themselves qualified to perform the services identified in this Sources Sought Notice are invited to submit a response by emailing a response electronically to Maravilla.Brent@epa.gov by 11:00AM EST on August 26, 2014. Responses shall be no longer than 10 double-sided pages, with a font no small than 10 point. 5. Synopsis This is a market research effort to identify sources capable to perform all or part of the services needed for systems engineering and development, operations and maintenance, and related support services for EPA?s Integrated Grants Management System (IGMS). Results from this market research may be used to inform the strategy, structure, method, and details of forthcoming procurement(s). More specifically, the EPA is interested in identifying those services most appropriate for small business set-asides. Below is a brief description of the services: The mission of the Environmental Protection Agency is to protect public health and the environment. To accomplish this mission, the Agency awards approximately $4 billion in assistance agreements, annually (almost half of the Agency?s budget). The Office of Grants and Debarment (OGD), under the supervision of the Director of OGD, is charged with administering the assistance agreements that move the Agency?s mission forward, which includes grants, fellowships, and Interagency Agreements (IA). In addition, EPA?s Suspension and Debarment Program (SDP), also under OGD, is responsible for developing suspension and debarment cases involving issues of waste, fraud, abuse, and poor performance of recipients receiving Federal funds. The Office of Grants and Debarment has several systems and applications to support its grants, interagency agreements and debarment program. OGD developed the Integrated Grants Management System (IGMS Legacy) and its replacement system the Next Generation Grants System (IGMS/NGGS) to address short comings in the Agency?s pre-award, post award and closeout activities identified in the General Accounting Office (GAO) and Office of Inspector General (OIG) findings. This system was designed to automate the grant process from the initial negotiation of the grant work plan through application and award, to the closeout of the grant. Similarly, IGMS Legacy includes the development and management of Interagency Agreement documents. IGMS Legacy and IGMS/NGGS provide grantees, IA partners and EPA staff the ability to develop, review, approve and share documents and to manage activities in an electronic environment. However IGMS Legacy is built in outdated Lotus Notes technology. The system scope has been massively expanded over the years to address emerging policy issues and is experiencing capacity, technical and other operational issues and limitations. OGD?s Suspension and debarment cases are documented and tracked in OGD?s Case Management System (CMS), which also resides on a Lotus Notes platform. In FY14, OGD is expected to migrate away primary usage of CMS to a new system called the Case Application for Debarment and Suspension (CADS). While active and historical cases are maintained in CMS, CADS will capture new cases. Overtime, CMS activity will taper off and eventually be a historical reference. CADS will be utilizing Microsoft Sharepoint technology on premise. Lastly, OGD supports a repository on the Agency?s Documentum Enterprise Content Management System (ECMS) for electronic grant (EGRS) and IA (ERIA) records, eliminating the need for paper records. a. System Description: The IGMS (both IGMS Legacy and IGMS/NGGS) system consists of four main modules aligning with the different phases of Grants management (Pre-Award, Award Post Award and Closeout). As OGD is migrating away from Lotus Notes, there is a mix of platforms and technology. IGMS/NGGS consists of web interfaces (JAVA, Activiti BPM, JBoss, Tomcat, Alfresco), which IGMS Legacy is a client/server interfaces (Lotus Notes). Electronic data transfer/interfaces capabilities, and background processes associated with both systems. Both systems feed information into two electronic reporting tools (Grants Datamart/Business Objects and QuikReports), and established routines to periodically exchange data with other EPA data systems. IGMS relies on EPA?s Web Access Management as well as Lotus Notes Domino Addressbook Management as the approach for user authentication. b. System Architecture: IGMS is supported on several hosting environments (three production environments (web application servers, SharePoint server, and Lotus Notes Application servers), one staging environment (web application servers) and three test environments (web application server, SharePoint server, and Lotus Notes Application Servers) at EPA?s National Computer Center and all EPA Regional computing centers as well as the Potomac Yard facility, uses multiple databases, and is built upon a variety of software products (e.g., Lotus Notes, Cold Fusion, ORACLE, Infomatica, Pentaho, Microsoft Server, Microsoft MS SharePoint, Apache, Activiti BPM, Java, MS.Net, JBoss, Tomcat, Alfresco, Business Objects, Documentum). The system has data interconnections with EPA?s CDX and COMPASS, and the Grants Data Mart. c. System Sizing Information: The entire set of IGMS source code and non-code artifacts totals more than: ? 350GB of non-code (binary) files and 100MB of Notes Templates and other source code files ? IGMS Legacy is a distributed server network with Lotus Notes servers in every region, as well as servers in HQ and at the Las Vegas Finance Center. ? IGMS/NGGS and CADS are hosted in RTP (production, staging and development servers onsite) d. User Support: Integral to the ongoing day to day operations of IGMS Legacy and IGMS/NGGS is the IGMS team's provision of user support through two formal avenues: ? Hotline Support ? (Telephone): Year-round telephone support for standard business hours for coast to coast coverage, with optional expansion to standard business hours (may include weekend) during the peak of grant seasonal work. ? IGMS Hotline database (Online) -- User requests for assistance encompass a broad spectrum of support needs including: operational training, data correction, workflow changes, editorship and access modifications, and document deletion requests.
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