SOLICITATION NOTICE
J -- SERVICE REPAIR AND PARTS 12GMOTORGRADR
- Notice Date
- 8/7/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 811310
— Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Contracting Office
- BIA NAVAJO 00009301 WEST HILL ROOM 346Contracting OfficeGallupNM87301US
- ZIP Code
- 00000
- Solicitation Number
- A14PS00883
- Response Due
- 8/11/2014
- Archive Date
- 9/10/2014
- Point of Contact
- LYNELLE BENALLIE
- Small Business Set-Aside
- N/A
- Description
- The Bureau of Indian Affairs (BIA) is soliciting offers to procure repair services for BIA Eastern Navajo Transportation Crownpoint, NM. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation No A14PS00883 herein cited is issued as a Request for Quotes (RFQ) and will be procured under FAR Part 12, Acquisition of Commercial Items. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-72. The NAICS Code: 811310, size standard is $7.0 Due to the urgency of the required services the solicitation times has been shortened. Scope of work Caterpillar Motor Grader Repair 12G A. Contractor shall recondition the following components by removing and reinstalling: 1.Engine 2.Retrofit Air Cleaner 3.Recondition Fan Drive 4.Radiator and Guard 5.Transmission (include update) 6.Differential 7.Tandem Drive 8.Steering Axle 9.Hydraulic Hose/lines 10.Steering Axle B. Recondition of items in Part (A) shall consist and meet or exceed specifications of the Caterpillar CPT [Certified Power Train) Program; recondition shall incorporate all critical engineering updates to power train components. Contractor is to use replacement OEM (Original Equipment Manufacturer) and/or remanufactured OEM parts for items not listed under the CPT that is noted under and not under the TA2 inspection that may need replacement or reconditioning. C. Contractor shall provide a complete TA2 Inspection (Technical Assessment) for the 130G motor grader and provide a written documentation to owner. This is to include items that may also warrant replacement or refurbishment with OEM parts (power train only). Cost of the replacement or refurbishment OEM parts are to be included in the total bid. D. Contractor shall submit a complete listing of all repair parts/items and part numbers that conform and meet the specification of the CPT program for review and approval prior to award/work. E. Contractor shall transport equipment to and from Crownpoint, BIA DOT Maintenance Yard to complete TA 2 Inspection in addition to servicing/reconditioning/repairs and follow up repairs if needed under warranty. F. Contractor is to inspect bushing locations to ensure they meet specifications and tolerances, locations that do not meet shall bel reamed/bore/and machine drilled to specifications with new bushings. Documentation of out of tolerances areas shall be provided to owner prior to work being completed. Once documentation has been received, owner will determine which locations are to be repaired. Costs of these repair locations are to be included in the total bid. G. Contractor is to inspect machines hydraulic hose locations, and provide a detail hose condition listing to the owner for review and determination for replacement with OEM parts. Costs for these replacements are to be included in the total bid price. H. Contractor shall test the machine under guidelines of the Cat Certified Power Train program, and shall provide a minimum of 1month of owners use to test machine before warranty applies. I. Contractor shall provide detailed weekly written updates to the owner regarding progress of work. To include, but not limited to, status of repairs, progress of repairs, what has been completed, what is expected to be started, estimated completion date and current cost total of repairs. J. Contractor shall completely clean, paint and attach new decals that conform to make and model under CPT. K. Once Contract has been received, Contractor shall have 90 days to complete work and have machine delivered to owner for testing. L. Prior to transfer, contractor shall preform a pre-delivery inspection and testing of the machine, as required under the Cat Certified Power Train program. M. Contractor shall provide 3yr / 5000HR Warrant for Power Train components and shall meet and be acceptable to the CAT Certified Power Train program for any warranty issues. Seg No:QtyDescription AA1LOAD AND UNLOAD MACHINE AB1PERFORM TA 2 INSPECTI0N AC1CLEAN MACHINE CAT CERTIFIED POWER TRAIN CC1INTERVIEW CUSTOMER ABOUT MACHINE 011REMOVE & INSTALL ENGINE CAT CERTIFIED POWER TRAIN 021RECONDITION ENGINE CAT CERTIFIED POWER TRAIN 031RETROFIT AIRCLEANER CAT CERTIFIED POWER TRAIN 041RECONDITION FAN DRIVE CAT CERTIFIED POWER TRAIN 051RECONDITION RADIATOR & GUARD CAT CERTIFIED POWER TRAIN 061RECONDITION TRANSMISSION CAT CERTIFIED POWER TRAIN 071REMOVE AND INSTALL TRANSMISSION & DIFF UNIT CAT CERT POWER TRAIN 081SEPARATE & CONNECT TRANS & DIFFERENTIAL UNIT CAT CERTIFIED POWER TRAIN 091RECONDITION DRIVE TRAIN OIL LINES CAT CERTIFIED POWER TRAIN 101RECONDITION DIFFERENTIAL CAT CERTIFIED POWER TRAIN 111REMOVE & INSTALL TANDEM DRIVE CAT CERTIFIED POWER TRAIN 121RECONDITION TANDEM DRIVE CAT CERTIFIED POWER TRAIN 131REMOVE & INSTALL STEERING AXLE CAT CERTIFIED POWER TRAIN 141RECONDITION STEERING AXLE CAT CERTIFIED POWER TRAIN 901PRE-DELIVER MACHINECAT CERTIFIED POWER TRAIN 911TEST MACHINE CAT CERTIFIED POWER TRAIN 921RECONDITION HYDRAULIC HOSES/LINES 931ADD PARTS MACHINE 941PAINT MACHINE CAT CERTIFIED REBUILD 991PURCHASE SPECIAL WARRANTY CODE GRAND TOTAL $ CONTRACT CLAUSES: The following clauses apply to this acquisition: FAR 52.212-01, - Instructions to Offerors Commercial Items; FAR 52-212-04, - Contract Term and Conditions Commercial Items; FAR 52.212-05, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. In paragraph (b) of FAR 52.212-5 (b), The Contractor shall comply with the following FAR clauses that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of Law or Executive order applicable to acquisitions of commercial items; FAR 52.203-6, Restriction on Subcontractor Sales to the Government (Sept 2006); FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Aug 2012); FAR 52.609-6, Protecting the Governments Interest when Subcontracting with Contractors Debarred, Suspended, or proposed for Debarment (Dec 2010); FAR 52.219-4, Notice of Price Evaluation Preferences for HUBZone Small Business Concerns (Jan 2011); 52.222-3, Convict Labor (June 2003); 52.222-19, Child Labor (Mar 2012); FAR 52.222-21, Prohibition of Segregated Facilities (Feb 1999); FAR 52.222-26, Equal Opportunity (Mar 2007); 52.222-35, Equal Opportunity for Veterans (Sep 2010); FAR 52.222-36, Affirmative action for Workers with Disabilities (Oct 2010); 52.222-37, Employment Reports on Veterans (Sep 2010); FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010); FAR 52.222-54, Employment Eligibility Verification (July 2012); FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while driving (Aug 2001); 52.223-01, Buy American Act-Supplies (June 2003)(41 USC. 10a-10d); FAR 52.232-18, Availability of Funds (April 1984). 52.232-40, - Providing Accelerated Payments to Small Business Subcontractors. DOI Acquisition Regulation (DIAR) 1452.226-70, Indian Preference; DIAR 1452.226-71, Indian Preference Program. Electronic Invoicing and Payment Requirements- Invoice Processing Platform (IPP) (April 2013) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice; -A copy of the contractors invoice shall be included with the IPP invoice. If no invoice is attached, the Invoice will be rejected. The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than}- 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email; ippgroup@bos.frb.org or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. (End of Local Clause) Award will be made at a fair and reasonable price to the lowest responsive offeror whose quote is conforming to the requirements herein and is determined to be the most advantageous to the Government. Provide DUNS# and Tax ID # with a signed and dated copy of the quote, along with a completed copy of FAR Clause 52.2123, Offeror Representations and Certifications-Commercial Items. Quotes are due at the Bureau of Indian Affairs, Navajo Regional Office, Division of Acquisition, Attention; Cedric A. Wood, P.O. Box 1060, Gallup, New Mexico 87301 by local time on August 11, 2014, at 5:00 pm (Mountain Time). Quotes will be submitted by email. Any further questions regarding this announcement may be directed to Cedric A. Wood, Contract Specialist, at (505) 863-8266. Email: cedric.wood@bia.gov. All contractors submitting quotes must be registered in the SAMwww.sam.gov in order to receive contracts and purchase orders from the Federal Government pursuant to FAR Clause 52.204-7. To register or learn more about the SAM, go to: http://www.sam.gov. The Federal Acquisition Regulation clauses and provisions are available on the internet at: http://www.acqusition.gov or may be requested from the Contracting Officer.
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