SOLICITATION NOTICE
Q -- Laboratory Director - Infection Control at FBSU - Representations and Certifications - RFQ1014026
- Notice Date
- 8/7/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 621112
— Offices of Physicians, Mental Health Specialists
- Contracting Office
- Department of Health and Human Services, Indian Health Service, Billings Area Office, 2900 4th Avenue North, PO Box 36600, Billings, Montana, 59107
- ZIP Code
- 59107
- Solicitation Number
- RFQ-10-14-026-KN
- Archive Date
- 9/5/2014
- Point of Contact
- Kenny J. Nicholson, Phone: 4062477063
- E-Mail Address
-
KENNETH.NICHOLSONJR@IHS.GOV
(KENNETH.NICHOLSONJR@IHS.GOV)
- Small Business Set-Aside
- Total Small Business
- Description
- Lab Director/Infection Control at FBSU 52.212-3 Offeror Representations and Certifications - Commercial Items This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This procurement is being conducted under FAR Part 13, Simplified Acquisitions and FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994 (Public Law 103-355)); and FAR 37.104, Personal Services Contracts (Public Law 103-332, Department of the Interior and Related Agencies Appropriation Act, Title II, September 30, 1994, 108 Stat. 2530 as implemented by 25 U.S.C. 1638c). This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued. The Billings Area Indian Health Service (IHS) intends to award a fixed-price commercial item contract in response to Request for Quotation (RFQ) 10-14-026-KN. This solicitation is restricted to 100% Small Business concerns. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-76. The associated North American Industry Classification System code is 621112 and the small business size standard is $11.0 million. PRICE SCHEDULE - PART TIME LABORATORY DIRECTOR / INFECTION CONTROL COMMITTEE PHYSICIAN: (CLIN) Contract Line Item. CLIN ONE: BASE YEAR: October 1, 2014 - September 30, 2015 Lab Director Services / Infection Control: (6.5 hours per month for 12 months) 78 Hours @ $________ is $_______ CLIN TWO: OPTION YEAR ONE: October 1, 2015 - September 30, 2016 Lab Director Services / Infection Control: (6.5 hours per month for 12 months) 78 Hours @ $________ is $_______ GRAND TOTAL: $________________________ PERIOD OF PERFORMANCE: October 1, 2014, through September 30, 2015. GENERAL DUTIES: (1) The contractor will ensure a monthly review of the Fort Belknap Hospital and Eagle Child Health Center Laboratory's to meet CLIA/COLA Regulations. A report will be made each month to be filed in the Lab. (2) Ensure that the physical plant and environmental conditions are appropriate for the testing performed and provide a safe environment from physical, chemical, and biological hazards. (3) In accordance with the express policies at the Fort Belknap Health Center, the physician will oversee the committee to include any surveillance, prevention, and control measures or studies that is perceived as danger to any patient or personnel. PROCEDURAL DUTIES: (1) Ensure testing systems provide quality laboratory), services for pre -analytic, analytic, and post-analytic phases of testing. (2) Ensure test methods selected have the capability of providing quality results. (3) Ensure verification procedures used are adequate to determine accuracy, precision, and other pertinent performance characteristics of the method. (4) Ensure that reports of test results include pertinent information required for interpretation. (5) Ensure that consultation is available to the laboratory clients on matters relating to the quality of the results reported and their interpretation concerning specific patient conditions. (6) Ensure that an approved procedure manual is available to all personnel. (7) Ensure that laboratory personnel are performing the test methods as required for accurate and reliable results. PERSONNEL DUTIES: (1) Ensure that a general supervisor provide on-site supervision of high complexity test performance by qualified testing personnel. (2) Employ a sufficient number of laboratory personnel with the appropriate either experience or training to provide appropriate consultation, properly supervise, and accurately perform tests and report test results. (3) Ensure that prior to testing patients' specimens, all personnel have the appropriate education and experience, and receive the appropriate training for the type and complexity of services offered, and have demonstrated that they can perform all testing operations reliably to provide and report accurate results. (4) Ensure that policies and procedures are established for monitoring individuals who conduct pre- analytical, analytical and post-analytical phases of testing to verify that they maintain competency: i. To process specimens, ii. Perform test procedures, iii. Report test results promptly and proficiently, and iv. Whenever necessary, identify needs for remedial training or continuing education to improve skills. (5) Have a written list of responsibilities of each individual in the laboratory that specifies the level of activity each is authorized to perform, whether supervision is required for specimen processing, test performance or results reporting, and whether consultant or director review is required prior to reporting patient test results.Proficiency - Testing Duties (1) Ensure that the laboratory is enrolled in an approved proficiency-testing (PT) Program. (2) Ensure that the PT samples are tested in the same manner as patient samples. (3) Ensure that PT results are returned on time to the PT Program. (4) Ensure that PT reviewed by the appropriate staff and the correct action plan is followed when PT results are found to be unsatisfactory. Quality Control Duties: 1. Knowledge of quality control and quality assurance programs are established and maintained to identify failures in quality as they occur. 2. Establishment and maintenance of acceptable levels of analytical performance for each test system. 3. Ensure that remedial actions are taken and documented whenever significant deviations from the laboratory's established performance characteristics are identified and patient test results are reported only when the system is functioning properly. Infection Control duties: 1. The Physician will attend meetings at Fort Belknap Service Unit for approximately 1 - 2 hours per month. 2. The physician will assist the Infection Control committee with Hospital Policies for the continuing monitoring of infection conditions and diseases. GUIDELINES: Guidelines include hospital regulations, departmental policies and procedures, technical references, professional journals, and textbooks. Individual uses initiative, resourcefulness, and judgment in deviation from established precedent as new developments are constantly being published. The personal services contractor(s) must use judgment to deviate from standard procedures and tables to compensate for patients injuries, illness, or physical disabilities in accordance with established precedent and methods of calculation. The personal services contractor(s) maintains up to date knowledge of new developments in the field and exercises judgment to evaluate their usefulness and recommend adoption by the department. COMPLEXITY: The work involves the performance of a variety of laboratory testing systems provide quality laboratory), services for pre -analytic, analytic, and post-analytic phases of testing. The personal services contractor for the laboratory shall comply with the qualification standards of the federal government o as specified in the February 28, 1992, Federal Register; 45 C.F.R. 493.1449; and Clinical Laboratory Improvement Amendments (CLIA) of 1998, Final Rule; specifically as i5t relates to a laboratory performing high complexity testing. Occasionally must use basic formulae to set standard operating procedures, or to accommodate patients who are substantially more robust or frail than normal. The contractor occasionally devises non-standard positioning and equipment set up to accommodate patients who are suffering from illnesses, deformities, or injuries. SCOPE AND EFFECT: The purpose of the work is to operate the Laboratory's Department of the Fort Belknap Hospital and Eagle Child Health Center and assist in its goal to provide high quality laboratory treatment of the patients. PERSONAL CONTACTS: Personal contacts are with patients, physicians, and with fellow employees. PURPOSE OF CONTACTS: These contacts are for the purpose of making verification procedure used is adequate to determine accuracy, precision, and other pertinent performance characteristics of quality results. Contacts with patients are to explain the procedures to be accomplished, often to patients who are unfamiliar with laboratory testing with precision results and correct positioning for testing method. Some patients are ill, injured, or nervous, which requires the personal services contractor(s) to provide reassurance and comfort. Contact with physicians is to resolve problems concerning scheduling of patients and requested procedures. Contacts with fellow employees are to exchange information and resolve problems with equipment, procedures, and scheduling of patients. SPECIAL CONTRACT REQUIREMENTS: The Federal Tort Claims Act coverage for medical related claims is extended to the individual providing services pursuant to this contract. However, the services must be within the scope of the personal services contract. Contractors cannot serve as expert witnesses in any suit against the Federal Government. Many of the Indian Health Service patients receiving services may only speak a native language and/or reside on a Native American Reservation, therefore, the Contractor must demonstrate sensitivity to cross-cultural and language differences. COMPUTER SECURITY: Pursuant to the Federal Information Security Management Act of 2002 (FISMA), the contractor will be required to complete a course in Computer Security Awareness Training (CSAT). This training must be completed annually by all employees including all contractors, volunteers, students, and summer externs. The Contractor will be required to comply with the Federal Information Processing Standards Publication (FIPS PUB) Number 201, "Personal Identity Verification of Federal Employees and Contractors," and the associated Office of Management and Budget (OMB) implementation guidance for personal identity verification for all affected contractor and subcontractor personnel. GOVERNMENT FURNISHED PROPERTY: The Department will provide orientation to the Contractor as to their specific duties and responsibilities. The Department will provide the Contractor with standard and specialized equipment and supplies needed for the performance and delivery of services including the use of a computer. The Department is responsible for getting the Contractor access and clearances to all pertinent computer services necessary to carry out his/her duties. The Department must provide the Contractor with direction and proper workloads, which are appropriate with the normal day-to-day operations in the Department. CONTRACTING OFFICER AUTHORITY: Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer. PROJECT OFFICER: The project officer shall be responsible for: (1) Monitoring the Contractors technical progress, including surveillance and assessment of performance and recommending technical changes; (2) Interpreting the Performance Work Statement; (3) Technical evaluation as required; (4) Technical inspections and acceptance; and (5) Assisting the Contractor in the resolution of technical problems encountered during performance of this contract. INVOICE SUBMISSION AND PAYMENT: The Contractor shall submit its original invoice to Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107and a copy to the Project Officer at the Fort Belknap Service Unit, PHS Indian Health Center, 669 Agency Street, Harlem, Montana 59526. The Contractor agrees to include the following information on each invoice: (1) Contractors name, address; (2) Contract Number (entire contract number must be included); (3) Invoice number and date; (4) Cost or price; (5) Dates of Service including the number of hours worked; and (6) Remit to address. The Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107, shall make payment. REPORTING REQUIREMENTS: The Contractor shall provide the Contracting Officer with evidence that payment of employment taxes has been made 15 days after each quarter. PRO-CHILDREN ACT OF 1994: The Contractor certifies that it will comply with the provisions of Public Law 103-227, Pro-Children Act of 1994, which imposes restrictions on smoking where federally funded children's services are provided. CHILDCARE NATIONAL AGENCY CHECK AND INVESTIGATION (CNACI). A CNACI must be completed for all Indian Health Service (IHS) contractor personnel within the Billings Area. Public Law (P.L.) 101-630, Indian Child Protection and Family Violence Prevention Act and P.L. 101-647, Crime Control Act of 1990, require the IHS to conduct a character and criminal history background investigation on all contractors performing services in IHS facilities. The Administrative Officer at the Fort Belknap Service Unit will conduct the character and background investigations with the assistance of Delon Rock Above, Administrative Specialist, Office of Human Resources, Billings Area Office, will conduct the character and background investigations. Fingerprints must also be taken as part of the pre-employment process and must be completed before the Part Time Laboratory Director/Infection Control Committee Physician is allowed to work. The fingerprint check should be coordinated with Delon Rock Above, Administrative Specialist.. PROVISIONS AND CLAUSES: The following provisions and clauses apply to this acquisition. The FAR provision 52.212-1 Instructions to Offerors Commercial Items, and 52.212-3 Offeror Representations and Certifications Commercial Items are incorporated by reference. The provision at 52.212-2 applies to this acquisition and is provided in full text. FAR 52.212-2 EVALUATION-COMMERCIAL ITEMS (JAN 1999): (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers and are included in the relative order of importance: (1) PROFESSIONAL LICENSURE (The offeror must provide evidence of a current, valid medical license in one of the U.S. states, territories, or commonwealths.) = 35 POINTS; (2) BOARD CERTIFICATION ( The offeror must submit evidence of Board Certification.) = 35 POINTS; (3) PAST PERFORMANCE = 30 POINTS. The offeror must demonstrate its record of successful performance in past contracts and/or jobs, Government and/or commercial. Technical and past performances, when combined, are considered equal to cost or price. The successful offeror within the time for acceptance specified in the offer shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The following FAR and Health and Human Services Acquisition Regulation (HHSAR) clauses are applicable: 52.202-1, 52.203-5, 52.203-6, 52.203-7 52.204-7, 52.204-9, 52.204-13, 52.212-4, 52.212-5, 52.215-5, 52.216-24, 52.216-25, 52.217-8, 52.217-9, 52.223-5, 52.223-6, 52.224-1, 52.224-2, 52.225-25, 52.229-3, 52.232-3, 52.232-18, 52.232-39, 52.233-9, 52.233-4, 52.237-3, 52.242-15, 52.242-17, 52.245-1, 52.249-12, 352.202-1, 352.215-1, 352.215-70, 352.223-70, 352.232-9, 352.270-2, 352.270-4, 352.270-6, 352.270-7, 352.270-10, 352.270-11, 352.270-12, 352.270-13, 352.270-16, 352.270-17, 352.270-18, and 352.270-19. The following FAR clauses cited in 52.212-5 are applicable to the acquisition: 52.203-6 with Alternate I, 52.219-6, 52.219-8, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13 and 52.232-33. Upon request, the Contracting Officer will provide full text copies of the FAR and HHSAR provisions and clauses. The provisions and clauses may also be accessed electronically at http://www.arnet.gov and http://www.hhs.gov/oamp/policies/hssar.doc. PROPOSAL SUBMISSION INSTRUCTIONS: The Contractor shall provide evidence of, or submit a written response to, the technical evaluation factors in FAR 52.212-2. In addition, the Contractor shall submit a completed copy of FAR 52.212-3 with its offer. Contractors intending to conduct business with the Federal Government must register with the System for Award Management (SAM). SAM is now the primary Government repository, which retains information on Government contractors. You may register via the Internet at www.sam.gov. All responsible offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted to the Billings Area Indian Health Service, 2900 Fourth Avenue North, Room 304, Billings, Montana 59107, no later than Midnight, on August 20, 2014. The offer must be submitted in a sealed envelope, addressed to this office, showing the time specified for receipt, the solicitation number, and your company's name and address. Offers will also be accepted by e-mail at Kenneth.nicholsonjr@ihs.gov or by fax at (406) 247-7108.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/IHS/IHS-BILLINGS/RFQ-10-14-026-KN/listing.html)
- Place of Performance
- Address: 456 Gros-Ventre Avenue, Harlem, Montana, 59526, United States
- Zip Code: 59526
- Zip Code: 59526
- Record
- SN03456415-W 20140809/140808000602-2de07b7555621fe450b51c187ea06d15 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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