Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 09, 2014 FBO #4641
DOCUMENT

J -- COOLING TOWER SERVICE. AND MAINT. - Attachment

Notice Date

8/7/2014
 

Notice Type

Attachment
 

NAICS

238220 — Plumbing, Heating, and Air-Conditioning Contractors
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 8 (NCO 8);8875 Hidden River Pkwy Suite 525;Tampa FL 33637
 

ZIP Code

33637
 

Solicitation Number

VA24814I1643
 

Response Due

8/13/2014
 

Archive Date

8/14/2014
 

Point of Contact

CYNTHIA GREGG
 

E-Mail Address

cynthia.gregg@va.gov
(cynthia.gregg@va.gov)
 

Small Business Set-Aside

N/A
 

Description

The Department of Veterans Affairs, Veterans Integrated Service Network (VISN 8), VA Caribbean Healthcare System San Juan Puerto Rico currently seeking firms, Service Disabled Veteran Owned Small Business, Veteran Owned Small Business, Hub zone, 8(A), Woman Owned Small Business OR Small Business with the ability to provide the requirement listed below: COOLING TOWERS MAINTENANCE & REPAIR SERVICE CONTRACT Period of Performance The contract period for all contracts awarded will be one (1) base month and four (4) option years. 1.1provide all materials, labor, supervision, tools, supplies, transportation, and equipment necessary to perform inspection, full preventive maintenance service and required repairs to the existing equipment listed in the schedule. Included are all inspections, adjustments, tests, and repairs to keep the equipment covered under this contract in continuous and reliable use at its established capacity and efficiency. Equipment shall be maintained in accordance with terms and conditions stated herein. 1.2The contract period for all contracts awarded under this solicitation will be one (1) base month and four (4) option years. 1.3Contractor will provide 24/7 emergency contact name(s) and telephone number(s). 1.4The Contractor will provide all labor, associated materials, personnel protective equipment, and any and all necessary equipment required for the maintenance and repairs of the Cooling Towers at the VACHS facilities. 1.5The Contractor personnel shall have all the required training and certifications to perform duties as delineated in this contract. All certifications and training requirements shall be provided upon request to VACHS personnel.See Section V, paragraph 2. Scheduled Maintenance Program: 4.1A scheduled maintenance program will be used to keep the cooling towers operating at optimum efficiency. Service technician assures state-of-the-art performance with minimum failure rate. Contractor will provide in writing the preventive maintenance protocol (policies and procedures), including the methods and frequency of testing and verifications of performance for the equipment. 4.2Each preventive maintenance service will be scheduled and completed in a computer-prepared service report, detailing exactly what was performed and to which equipment was done, what special tools, instrumentation, and diagnostic programs was used to maintain the system at optimum efficiency levels. At the completion of each service, a Summary Report will be provided to the VA Medical Center. Template of the report needs to be approved by VA prior to start of this contract. Maintenance intervals are scheduled twice a year, on intervals of approximately six months apart. Equipment Schedule: BRANDMODELLOCATION Tower TechTTXL-081975Main Chiller Plant Tower TechTTXL-081975Main Chiller Plant Tower TechTTXL-081975Main Chiller Plant Tower TechTTXL-081975Main Chiller Plant Tower TechTTXL-081975Main Chiller Plant Baltimore Air Coil Company3676CSouth Bed Tower Baltimore Air Coil Company3676CSouth Bed Tower Marley Cooling TowerNC 8407SANOut Patient Addition (OPA) Marley Cooling TowerNC 8407SANOut Patient Addition (OPA) Marley Cooling TowerNC 8407SANOut Patient Addition (OPA) Marley Cooling TowerNC 8407SANOut Patient Addition (OPA) Baltimore Air Coil Company xxxx Chiller #3 A.Preventive Maintenance & Repair Service: The contractor shall perform Preventive Maintenance (PM) and repair service to ensure that equipment listed in the schedule performs in accordance with the "Equipment manufacturer's maintenance program". The contractor shall utilize and provide procedures and checklists with worksheet originals indicating work performance and actual values obtained at the completion of the PM. Contractor shall submit their checklist of PM for Government approval before preceding any type of work. The scheduled work to be performed for PM shall include, but is not limited to, the following items: Cooling Towers: 1.Visually inspect and if necessary remove and wash/clean the drift eliminators, and reinstall them. 2.Visually inspect and if necessary remove and wash/clean the fill media, and reinstall them. 3.Resealing of water distribution piping inside tower, as needed 4.Inspection/Cleaning of rotary spray nozzle 5.Remove and reinstall the fan guard assembly for inspection/washing/cleaning 6.Remove and reinstall the fan assembly as needed to access water collection system 7.Washing/cleaning of collection system damper 8.Washing the collection system vanes 9.Resealing of water collection system 10.Removal of inspection port cover and inspection of interior of perimeter basin wall, and replace cover as needed. 11.Power washing fan plenum exterior walls 12.Power washing fan assemblies and fan shrouds 13.Reinstalling water collection system dampers 14.Resealing interior wall seams and joints, as needed 15.Readjusting make-up water valves to recommended operating level 16.Inspect fan motor-drive assembly 17.Inspect fan shaft bearings (pillow blocks) and lubricate, as required 18.Inspect reducing gear (OPA) Repair Services: Repair services will be conducted, as required to the Cooling Tower motor, and motor-drive assembly, bearings, pillow blocks, reducing gear, belts, pulleys, fan assembly, shrouds, nozzles, make-up valves, level sensors, catch basin seals, and motorized valves. Provide a written report of findings with additional documentation, inventory, repairs and recommendations in hard copy and electronic copy. A binder must be prepared for each AHU separately and must be kept at the COR's office. Another similar copy must be kept by the Contractor and shall be at the disposition of VACHS personnel at any time. 1.Each monthly preventive maintenance (PM) done to the AHU's must be done through a checklist that will be previously approved by the COR. The checklist shall be updated as necessary or as requested by the COR. 2. Once each PM is done the Contractor must fill out the electronic checklist, print a hard copy and file it in the corresponding binder located at the COR's office. Each electronic copy must be signed and sealed by a Licensed Professional Mechanical Engineer. Work could be requested to be done on night shifts, after hours, weekends or holidays ***************************************************************************** Interested individuals shall provide a capability statement, to include complete address, phone & email address of contact. All vendors shall be registered in System Award Management (SAM) to be considered for any contract award. All emails from interested parties must be received by 12:00 PM, August13, 2014. Please include in the Subject Line of the email: RFI # VA248-14-I-1643 Cooling Tower Service and Maintenance. Email address is as follows, Cynthia.Gregg@va.gov The applicable North American Industry Classification System Code (NAICS) for this procurement is 238220. To be considered a small business under this code the SBA size standard must not exceed $7.0M. This is a market survey for informational and planning purposes only. THIS IS NOT A SOLICITATION AND DOES NOT OBLIGATE THE GOVERNMENT TO ISSUE A SOLICITATION. Please be advised that the Government will not pay for any information submitted under this announcement.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/TaVAMC673/TaVAMC673/VA24814I1643/listing.html)
 

Document(s)

Attachment
 

File Name: VA248-14-I-1643 VA248-14-I-1643_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1556185&FileName=VA248-14-I-1643-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1556185&FileName=VA248-14-I-1643-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03457461-W 20140809/140808002130-648d73e2077198d14868e0d70d5dae01 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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