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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 15, 2014 FBO #4647
DOCUMENT

89 -- MILK & DAIRY CONTRACT - FY15 VA MEDICAL CENTER BATAVIA, NEW YORK - Attachment

Notice Date

8/13/2014
 

Notice Type

Attachment
 

NAICS

311991 — Perishable Prepared Food Manufacturing
 

Contracting Office

DEPARTMENT OF VETERANS AFFAIRS;NETWORK CONTRACTING OFFICE 2;ARGONNE AVENUE, BLDG 41;BATH, NY 14810
 

ZIP Code

14810
 

Solicitation Number

VA52814Q0448
 

Response Due

8/19/2014
 

Archive Date

10/18/2014
 

Point of Contact

EDWARD LYKE
 

Small Business Set-Aside

N/A
 

Description

FBO DESCRIPTION This is a Sources Sought Notice and not a formal solicitation for quotes or proposals. Contractor shall provide all necessary labor, material, equipment, supplies and supervision to provide milk and dairy items in accordance with the terms and conditions of this contract. The Contractor shall provide milk and dairy items to meet the highest customer service standards of the industry in support of the VA Medical Center in Batavia NY, identified as Place of Performance this notice. Contract period is October 1, 2014 - September 30, 2015. The option to extend for an additional year is available. All items delivered shall be in accordance with the latest Federal Hospital Subsistence Guide. All deliveries shall conform in every respect to the provisions of the Federal Food, Drug and Cosmetic Act and regulations promulgated thereunder. Request for solicitation notices are to be sent to Edward Lyke, Contracting Officer, at Edward.Lyke@va.gov This Sources Sought Notice will close at 4:00pm on Tuesday, August 19, 2014. ? The government is contemplating award of a requirements contract. Quantities of items listed in estimated quantities only. The government is not committing itself to a minimum quantity of supplies nor is it committing to a maximum. All items listed herein will be purchased exclusively from the successful offeror from the date of contract award through September 30, 2015. This contract extends only to the items used by the Food and Nutrition Service of the Batavia, New York VA Medical Center. Any same or similar items supplied to the Veterans Canteen Service of the Bath VAMC are not subject to the terms and conditions of this contract. When considering your capability to provide the required items listed below, use the matrix in determining your total cost for the requirement. This matrix will be included with the solicitation; failure to complete these sections will result in a proposal being deemed nonresponsive. SCHEDULE OF SUPPLIES/SERVICES, PRICES/COSTS VA MEDICAL CENTER, BATAVIA, NY NUTRITION & FOOD SERVICE Base Period October 1, 2014 - September 30, 2015 DESCRIPTION1ST QTR EST QTY1ST QTR UNIT PRICE2ND QTR EST QTY2ND QTR UNIT PRICE3RD QTR EST QTY3RD QTR UNIT PRICE4TH QTR EST QTY4TH QTR UNIT PRICEYEARLY TOTAL PRICE MILK, SKIM CID A-A 20113, GROUP A, PASTEURIZED TYPE V, HOMOGENIZED, LESS THAN 0.5% MILKFAT WITH ADDED VITAMIN A AND NON-FAT MILK SOLIDS, HALF PINT CONTAINER 3500CO $N/A 3500 CO $ 3500 CO $ 3500CO $ $ FLAVORED MILK, CHOCOLATE, HOMOGENIZED CID A-A 20113, GROUP C PASTEURIZED TYPE VI, ADCOP CLASS 2, CHOCOLATE FLAVORED MILK, LOWFAT, HALF PINT CONTAINER 4000 CO $N/A 4000 CO $ 4000CO $ 4000CO $ $ MILK, LOW FAT,CID A-A 20013, GROUP A, FRESH PASTEURIZED, HOMOGENIZED, 2% MAX MILKFAT, ADDED VITAMIN A, 1 GALLON CONTAINER 8 GL $N/A 8 GL $ 8 GL $ 8 GL $ $ MILK, LOW FAT,CID A-A 20013, GROUP A, FRESH PASTEURIZED, HOMOGENIZED, 2% MAX MILKFAT, ADDED VITAMIN A, HALF-PINT CONTAINER 20000CO $N/A 20000 CO $ 20000 CO $ 20000 CO $ $ MILK, WHOLE, HOMOGENIZED, HALF PINT CONTAINER 3250 CO $N/A 3250 CO $ 3250 CO $ 3250 CO $ $ MILK-LACTAID-1/2 PINT 175 CO $N/A 175 CO $ 175 CO $ 175 CO $ $ YOGURT, ASSORTED FLAVORS, CHILLED, 1% MILK FAT W/AB CULTURES, 6 OZ DISPOSABLE CONTAINER 2150 CO $N/A 2150 CO $ 2150 CO $ 2150 CO $ $ COTTAGE CHEESE, SMALLCURD, 5 LB CONTAINER 25 EA $N/A 25 EA $ 25 EA $ 25 EA $ $ BASE PERIOD IN THE AGGREGATE VA MEDICAL CENTER - BATAVIA, NY TOTAL: $ SPECIAL REQUIREMENTS BATAVIA, NY VA MEDICAL CENTER: "DELIVERY SHALL BE MADE TUESDAY, THURSDAY (DELIVERIES 2 TIMES PER WEEK) "DELIVERIES ACCEPTED BETWEEN THE HOURS OF 7:00 A.M. AND 10:00 A.M. AS ORDERED BY NUTRITION & FOOD SERVICE "DELIVERIES SHALL BE MADE TO NUTRITION & FOOD SERVICE MAIN KITCHEN "EXPIRATION DATE OF NOT FEWER THAN 10 DAYS FROM THE DATE OF DELIVERY ? DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK DESCRIPTION OF SUBJECT WORK: The Contractor shall provide milk and dairy products to meet the highest customer service standards of the industry in support of the Batavia VA Medical Center (VAMC). PROCEDURES FOR PROVIDING SERVICES: Contractor shall provide all necessary labor, material, equipment, supplies and supervision to provide milk and dairy items in accordance with the terms and conditions of this contract. DELIVERY ORDERS: A.VAMC personnel designated at time of award will place delivery orders. B.VAMC will issue individual delivery orders (purchase orders) for their service. Delivery orders will be picked up at time of delivery. Advance delivery orders will be issued for the first deliveries. DELIVERY: A.All items shall be delivered FOB Destination to the Batavia VAMC. B.All items delivered shall be in accordance with the latest Federal Hospital Subsistence Guide. C.All deliveries shall conform in every respect to the provisions of the Federal Food, Drug and Cosmetic Act and regulations promulgated there under. D.All milk and dairy items shall be labeled, packaged, and packed in commercially acceptable containers. E.Contractor shall not be required to deliver products on national holidays as listed below and any other day specifically declared by the President of the United States to be a national holiday: January 1New Year's Day 3rd Monday - JanuaryMartin Luther King, Jr. Day 3rd Monday - February President's Day Last Monday - MayMemorial Day July 4Independence Day 1st Monday - September Labor Day 2nd Monday - OctoberColumbus Day November 11Veteran's Day 4th Thursday - NovemberThanksgiving December 25thChristmas Day ? INSPECTION AND ACCEPTANCE: A.A point of contact from VAMC will be designated to accept or reject delivery as to quality and condition of milk and dairy items. Items rejected all or in part by the VAMC shall be removed from the premises within 48 hours of notification of rejection. B.Vendor-owned delivery trays, racks, wheeled carts, etc. shall be in clean condition at delivery time; if they are not, vendor personnel will be required to transfer bread products to government owned holding racks. Vendor-owned trays/racks, wheeled carts, etc. utilized in delivery will be held for pick-up by the vendor for reuse. C.Unless offeror certifies that acceptable inspection has been made (any agency of the Federal Government or the AIB International Department of Food Safety/Hygiene) a pre-award onsite evaluation of the offeror's facility will be made. This will include inspection and evaluation of the plant, personnel, equipment and processes, as applicable, of the prospective contractor and conditions found will be considered in award of the contract. The VAMC reserves the right to perform an inspection of the contractor's facility at any time during the contract period and, if it is found that the contractor is not complying with specifications, deliveries will be rejected and the items covered by this contract will be procured in the open market. Any excess cost occasioned by this action shall be charged against the contractor's account. 6.LABELING OF PRODUCT: A.As required in Section 4 of the United States Public Health Service Milk Ordinance Code, bottles, cans, packages and other containers enclosing milk shall be plainly labeled with grade of milk contained therein. 7.CERTIFICATIONS: A.In signing this solicitation, the bidder certifies that its company has received, prior to opening of bids, a pasteurized milk rating of 90% or more for the type of product the bidder proposes which will be in accordance with the specifications as found in the Federal Hospital Subsistence Guide. PASTEURIZED MILK RATING _______________ % DATE OF RATING _________________ STATE OF MILK SANITATION RATING AGENCY __________________________ IF RATED BY U.S. PUBLIC HEALTH SERVICE, INDICATE ____________________ B.Bidders are required to submit with their quote a CERTIFICATE from the local or State Health Department that all cattle from which milk is obtained have passed a satisfactory tuberculin test within one year previous to the date of contract; or that cattle from which milk is obtained are accredited herds as defined in the current requirements of the U.S. Public Health Service Milk Ordinance Code. C.A CERTIFICATE that all persons employed in pasteurizing and bottling plants from which the products are furnished have passed a satisfactory clinical and laboratory examination within one year previous of contract and are free from communicable diseases must also be furnished with the quote. INSPECTION OF PLANTS: A.An inspection may be made of the premises and employees of the bidders, prior to making an award and conditions found will be considered in awarding a contract. Inspection may also be made at any time during the life of the contract and, if it is found that the contractor is not complying with specifications, deliveries will be rejected and the products covered by this contract will be procured on the open market. Any excess cost occasioned by this action will be charged against the contractor account. THE BIDDER CERTIFIES THAT (CHECK ONE) "Within the past six months no inspection of the physical facilities of this plant has been conducted by any agency of the Federal Government. OR "An inspection of the physical facilities of the plant was conducted by the ____________________________agency on ___________________ and this plant was ACCEPTED/REJECTED for furnishing it's product to the Federal Government. DATE CODE: A.All milk and milk products shall bear a code date. This may be the code regularly used by the contractor or special code established for use on milk or milk products delivered to the Veterans Affairs Medical Centers. The successful bidder shall furnish necessary instructions for translation of the code. TEST: A.The Government reserves the right to perform tests at the VAMC for coli form organism. The methods of analysis and bacteriologist examinations to determine conformity with sanitary regulations and adherence to grade assignments shall be those set forth in the most recent edition of "Standard Methods for the Examination of Dairy Products" published by the American Health Association, 1970 Broadway Avenue, New York, NY. Such tests will be made by inoculating five tubes of brilliant green lactose bile, both a 1 ml of milk, cream or milk products. They will be inoculated at 35 degrees centigrade for 48 hours. If three or more of the five tubes show gas formation, sample is considered positive for coli form organisms. Milk, cream, or other milk products shall not be positive for these organisms more than once in samples taken five different days.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BaVAMC/VAMCCO80220/VA52814Q0448/listing.html)
 

Document(s)

Attachment
 

File Name: VA528-14-Q-0448 VA528-14-Q-0448.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1569705&FileName=VA528-14-Q-0448-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1569705&FileName=VA528-14-Q-0448-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03464733-W 20140815/140814001042-091caa933e9b754976a4bcc4b3da0c3a (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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