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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 16, 2014 FBO #4648
DOCUMENT

J -- MAINTENANCE - IQ200 ELITE & ICHEM VELOCITY URINE ANALYZERS - Attachment

Notice Date

8/14/2014
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro TN 37129
 

ZIP Code

37129
 

Solicitation Number

VA24914I0815
 

Response Due

8/19/2014
 

Archive Date

10/18/2014
 

Point of Contact

Carlos Suggs
 

E-Mail Address

5-6956<br
 

Small Business Set-Aside

N/A
 

Description

This is a sources sought notice only; it is not a request for quotations or offers. This sources sought notification is for the Department of Veterans Affairs Network Contracting Office 9 for Veteran Medical Center (VAMC) located at 800 Zorn Avenue, Louisville, Kentucky to determine the availability of any/all Entities within the area, relative to NAICS code 811219, with a size standard of $20.5M, and possessing the skills and capabilities necessary to provide Full Service Preventative Maintenance and Repair for Iris Diagnostics IQ200 Elite and the ICHEM Velocity Urine Analyzer Systems. Contract Period shall be for a base year, plus three (3) option years beginning October 1, 2014, with options, if exercised, set to expire September 30, 2018. The Contractor shall provide all labor, parts, transportation expenses, expertise and supervision necessary to provide Full Service Preventative Maintenance and Repair on the Iris Diagnostics IQ200 Elite and the ICHEM Velocity Urine Analyzer Systems located at VAMC Louisville. Contractor must have a field service representative located within the Northern Kentucky/Southern Indiana area, and they must be able to show verification that they have been trained by the Original Equipment Manufacturer (OEM) to service the specific model of equipment under the terms of this contract. The Contracting Officer and/or Contracting Officer Representative (COR) specifically reserve the right to reject any of the potential Contractor's personnel and refuse to grant them permission to work on the equipment outlined in Attachment one (1) below, based upon their credentials provided. Contractor shall maintain sufficient stock of parts needed for repair and maintenance of the equipment, or be able to secure parts within twenty four (24) hours. All parts used shall be new OEM parts only. Reverse engineered and /or refurbished parts shall not be utilized under the terms of this contract without explicit permission, in writing, from the Contracting Officer. Contractor must identify any/all potential subcontractors proposed to work on the subsequent contract in writing prior to the subcontractor's commencement of work. Approval of subcontractor(s) must be approved in writing by the Contracting Officer. Service response to calls from unauthorized personnel may result in non-payment by the government. 1.SERVICES TO BE PROVIDED: A.General: 1)Contractor will provide the necessary manpower, supervision, tools, and parts to properly execute the maintenance and repair of the equipment listed above, and in Attachment one (1) below. All containers, including toolkits, can be subject to search at any time. 2)A "Field Service Report" (FSR) must be generated and a copy given to the Robley Rex VAMC's Contracting Officer's Representative (COR) or designee within seventy-two (72) business hours each episode of scheduled or emergency maintenance. B.Repair: 1)All repairs will be performed between the hours of 8:00am and 5:00pm, Monday thru Friday, except Federal Holidays. If work must be performed outside of normal contracted hours ("over-time" work), the contractor must obtain prior approval from the COR. If such work is at the cost of the Robley Rex VA Medical Center, a purchase order number must be obtained by the contractor prior to performing any "over-time" work. 2)The contractor responds to service calls via telephone within four(4) hours, and will arrive on-site for repair within 24 hours of placing a service call by the VA. 3)Contractor must furnish all tools and materials (e.g. service manuals, diagnostic software, etc.) required to maintain the equipment in top operating condition. 4)All repairs shall be performed to manufacturer's specifications as written in the manufacturer guidelines and in accordance with good industry practice. 5)Approval of the Contracting Officer or the COR must be obtained before removing any equipment from the facility to an offsite contractor location. No transportation charges will be allowed for either the Field Service Engineer (FSE) or the equipment to or from the contractor's location. The Contractor will be responsible for loss or damage of equipment. C.Preventive Maintenance (PM): 1)Preventive Maintenance will be performed by the contractor based upon preventative maintenance guidelines set forth by the manufacturer. 2)Contractor will furnish any required parts/services needed to perform Preventive Maintenance. 3)PM's shall consist of all parts/services, electrical or mechanical, necessary to maintain the equipment in good operating order, based upon Manufacturer's service documentation recommended procedures and frequencies. 4)Prior scheduling of PM's shall be done by the contractor, to ensure the system is made available, without affecting patient care. D.Documentation: A documentation package acceptable for Joint Commission purposes will be maintained by the contractor and made available to the Robley Rex VA Medical Center. Required features include, at a minimum: 1)Serial Number of equipment serviced 2)Any and all work performed on a particular date 3)Preventive Maintenance/Corrective Maintenance - The contractor will perform PM/CM according to manufacturer's specifications. The contractor will have written procedures to be followed and documented evidence that each piece of equipment has been inspected according to those procedures. 4)Service reports shall be made available either physically or electronically within 72 business hours of the service being performed. E.Alterations: The contractor shall ensure prior contact with the COR/designee is made before permanently removing equipment from the facility. Equipment can only be removed from the facility with the permission of the Contracting Officer. Deleted equipment will be credited in the full amount if deleted before any maintenance or repair has been performed on it. 2.SPECIAL INSTRUCTIONS: A.Contractor Check-In: Upon arrival, the contractor will check-in with Biomedical Engineering, prior to performing service(s) at the Robley Rex VA Medical Center. The contractor shall wear visible identification at all times while on the premises of the Robley Rex VA Medical Center, displaying name and company ID. If the contractor has not been previously issued a flash pass, or Non PIV identification card, he/she is to report to the Vendor Check-in service to receive a temporary ID sticker. Repeated failures to follow proper check-in guidelines may result in termination of the contractor's access to the property. B.Documentation: At the conclusion of each repair and scheduled maintenance visit, the contractor will provide a written service report indicating the date of service, the model, serial number, and location of equipment serviced; the name of the representative, and the services performed and parts replaced. The reports will be delivered to the Biomedical Engineering Shop, Room B039. An electronic copy may be emailed to the Biomedical Engineering Point of Contact. Service reports are required to be available to Biomed within 72 business hours. C.Media: Due to Information Security guidelines, all media (Thumb drives, SD Ram cards, etc.) must be scanned for viruses and/or Malware before being introduced into the VA, to avoid potential damage to electronic equipment. Any media found to have any potentially harmful files, shall be removed from the facility immediately. The ISO shall be notified of any media not in compliance. 3.TERMS AND CONDITIONS: A.User Responsibility: The contractor will not be held responsible under the terms of this contract for repairs to equipment necessitated by user abuse and/or misuse of equipment. B.Exclusions: Service does not include electrical work external to the equipment. This request for information (RFI) is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this RFI will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission or responses to this announcement or the Government use of such information. No funds have been authorized, appropriated, or received for this effort. The information provided may be used by the Department of Veterans Affairs, Network Contracting Office located in Murfreesboro, Tennessee as a requirement for Full Service Preventative Maintenance and Repair on the Iris Diagnostic IQ 200 Elite and ICHEM Velocity Urine Analyzer Systems in developing its acquisition strategy and statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract on the basis of this RFI or to otherwise pay for the information submitted in response to this RFI. No phone calls will be accepted. Interested parties should respond to the Contract Specialist, Carlos Suggs via e-mail at Carlos.Suggs@va.gov, not later than (NLT) August 19, 2014 at 2:00 PM Central Standard Time (CST). All interested parties should include the following information: 1. A company profile, including name of business, DUNS number, and other pertinent information. 2. A description of capabilities. 3. The business size and business socioeconomic category. Please note, all SDVOSB and VOSB must be verified by the office of Small Disadvantaged Business Utilization Center for Veterans Enterprise (CVE) prior to receiving any award. Attachment 1: EQUIPMENT LIST 1.EE# 67714 IQ200 Elite Analyzer Serial Number 5849 2. EE# 67713 ICHEM Velocity Urine AnalyzerSerial Number V01191
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/NaVAMC/VAMCCO80220/VA24914I0815/listing.html)
 

Document(s)

Attachment
 

File Name: VA249-14-I-0815 VA249-14-I-0815.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1574357&FileName=VA249-14-I-0815-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1574357&FileName=VA249-14-I-0815-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03465430-W 20140816/140814235809-f97cbb9980ffacf7a5a06cd86d9432ff (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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