SOLICITATION NOTICE
74 -- UPS Systems and Battery Replacement Service - Statement of Work
- Notice Date
- 8/20/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 335999
— All Other Miscellaneous Electrical Equipment and Component Manufacturing
- Contracting Office
- Securities and Exchange Commission, Office of Acquisitions, Office of Acquisitions, 100 F Street, NE, MS-4010, Washington, District of Columbia, 20549, United States
- ZIP Code
- 20549
- Solicitation Number
- SECHQ1-14-R-0037
- Archive Date
- 9/12/2014
- Point of Contact
- Lisa A. Carter, Phone: 2025518757, Nicholas Chung, Phone: 2025514057
- E-Mail Address
-
carterli@sec.gov, chungnic@sec.gov
(carterli@sec.gov, chungnic@sec.gov)
- Small Business Set-Aside
- Service-Disabled Veteran-Owned Small Business
- Description
- Pricing Matrix Task Order 0001 Statement of Work This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisitions Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number SECHQ1-14-R-0037 is issued as a Request for Quote (RFQ) pursuant to FAR Part 13 and is 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. The solicitation document incorporated provisions and clauses are those in effect through Federal Acquisitions Circular FAC 2005-76, effective July 25, 2014. The North American Industry Classification Systems (NAICS) code for this acquisition is 335999, All Other Miscellaneous Electrical Equipment and Component Manufacturing and the business size standard is 500 employees. The following provisions/clauses apply to this acquisition: 52.212-1, Instructions to Offerors-Commercial (Apr 2014) 52.212-4, Contract Terms and Conditions-Commercial Items (May 2014) 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (Jul 2014) Applicable addenda and/or additional FAR clauses are included in the attached document. See the attached document for additional details. Included with this contract request is the first task order for seven (7) single phase batteries and two (2) three phase batteries. Instructions to Offerors Submission of Offers: Offerors are responsible for submitting quotes no later than 2:00PM EST, August 28, 2014 Technical: Offerors shall demonstrate their ability to engineer and install replacement UPS systems while maintaining the operational state of government equipment and services, in accordance with the Statement of Work (SOW). At a minimum, the Offeror shall demonstrate an ability to comply with the specifications outlined in the SOW. Offerors shall provide certification of the suitability for the supplied replacement batteries in UPS systems of this model and manufacturer, and how each offeror will comply with the legal recycling/disposal requirements for used batteries and the safe handling of these potentially hazardous items. Offerors shall submit a plan that demonstrates that the installation will be staffed with personnel capable of installing batteries and working with UPS systems of this model and manufacturer, and certify that the personnel can do this work without hazard to themselves or the equipment, and without unnecessary interruption of operations. Offerors shall demonstrate the capability to deliver to multiple sites, being able to coordinate the deliveries with different requirements (e.g. proof of insurance, prior notice, truck size limitations and etc.) as listed in Appendix A. Note: Statements such as, "the Offeror understands," or "the Offeror will comply" and statements that paraphrase the Statement of Work or other contract requirements are inadequate for responding to this solicitation. Corporate Experience: The Offeror shall demonstrate that it has corporate experience with relevant and comparable experience to the meet requirements set forth in this solicitation. The Offeror shall discuss any experience with performing on similar requirements in the past. Past Performance: The quote should reflect the amount of past performance with this type of UPS and Battery installation. Offerors shall provide up to three past performance references for the same or similar scope as described in the SOW. References can be for either government or non-government contracts, completed or in progress, during the past two (2) years, information obtained from other sources known to the Government. Offerors shall include the contract numbers, short description of each contract requirement, and the names, phone numbers, and email address of the persons knowledgeable of past performance. NOTE: In the case of a Offeror without a record of relevant past performance or for whom information on past performance is not available; the Offeror will not be evaluated favorably or unfavorably on past performance. While the Government may elect to consider data from other sources, the burden of providing thorough and complete past performance information rests with the Offeror. Price: The pricing quote shall be a volume separate from the technical quote. Two sets of pricing shall be proposed for this contract: Offerors shall provide the following quotes:. 1. Unit pricing for IDIQ contract for two (2) years in accordance to the attached SOW and Pricing Matrix consisting of all supplies and services necessary to satisfy the requirements of the order. 2. First Order in accordance to attached Task Order 0001 for seven (7) single phase batteries and two (2) three phase batteries (refer to SOW for model information). Offerors shall submit quotes electronically to carterli@sec.gov with a copy to chungnic@sec.gov. All questions shall be submitted to carterli@sec.gov no later than 10AM EST, August 21, 2014. Oral questions (telephone) will not be addressed or entertained. Important Note to Contractors: All prospective awardees are required to register at SAM and to maintain active registration during the life of the contract. SAM can be accessed at https://sam.gov. The offeror shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certification - Commercial Items, with its offer. An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via http://acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (o) of this provision. Evaluation of Quotes for Award FAR 52.212-2 Evaluation - Commercial Items (Jan 1999) Award may be made without discussions unless the Contracting Officer determines discussions are necessary. One award may be made to the Offeror whose quote is determined to best meet the needs of the Government after consideration of all factors, that is, the quote that provides the best value to the Government. Best value is defined as the offer that results in the most advantageous acquisition decision for the Government as determined by an integrated assessment and trade-off analysis among non-price and price factors. The Government may award to other than the lowest priced offer or other than the Offeror with the highest non-price rating. Qualification - The Government will evaluate the Offeror's qualification to successfully satisfy the requirements of this contract. In determining the Offeror's qualification, the Government will consider the Offeror's technical approach, corporate experience, and past performance. Price - Price evaluation will consist of determining reasonableness through one or more methods such as competition, comparison of the Offeror's total evaluated prices or itemized prices, comparison with the IGCE, or comparison of previously proposed prices and previous Government contract prices for the same or similar services. Offeror's prices may also be reviewed to determine if they are realistic and indicate an understanding of the contract requirements. All option year pricing will be considered in the evaluation. The response to task order pricing may be used to support the award determination. The Government reserves the right to award this task order at the time of IDIQ award, based on responses received pursuant to this solicitation. Section 2 - Contract Terms and Conditions Addendum FAR 52.212-1 Instructions to Offerors-Commercial Items (Apr 2014) FAR clause 52.212-5, Contract Terms and Conditions - Required to Implement Statues or Executive Orders - Commercial Items. (Jul 2014) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: • 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul 2013) • 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) • 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) • 52.216-22, Indefinite Quantity (Oct 1995) • 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126). • 52.219-25, Small Disadvantaged Business Participation Program-Disadvantaged Status and Reporting. (Jul 2013) • 52.219-28, Post Award Small Business Program Representation (Jul 2013) • 52.222-3, Convict Labor (June 2003) (E.O. 11755) • 52.222-21, Prohibition of Segregated Facilities (Feb 1999) • 52.222-26, Equal Opportunity (Mar 2007) • 52.222-35, Equal Opportunity for Veterans (Sep 2010) • 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) • 52.222-37, Employment Reports on Veterans (Sep 2010) • 52.222-38, Compliance with Veterans' Employment Reporting Requirements (Sep 2010) • 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) • 52.222-50, Combating Trafficking in Persons (Feb 2009) • 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) • 52.225-1, Buy American-Supplies (May 2014) • 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) • 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (Jul 2013) • 52.232.40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) • 52.239-1, Privacy or Security Safeguards (Aug 1996) The following additional terms and conditions are applicable to this acquisition: 52.216-18 Ordering (Oct 1995) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task order by the individuals or activities designated in the Schedule. Such orders may be issued from the date of award through the end of the ordering period. All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule. 52.216-19 Order Limitations (Oct 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $100.00 the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor- (1) Any order for a single item in excess of $1,000.00; (2) Any order for a combination of items in excess of $100,000.00; or (3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 15 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 1 day of contract expiration. 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed three (3) years. 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) (a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor. (b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act. (c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial items. 3001.01 Inspection and Acceptance by the Contracting Officer's Representative (COR) (Aug 2013) Inspection and Acceptance of supplies and/or services to be furnished under this contract will be performed by the Contracting Officer's Representative (COR) - TBD. Inspection and Acceptance will be performed at the U.S. Securities and Exchange Commission, 100 F Street, NE Washington, DC 20549. 4003.00 Place of Delivery- FOB Destination (June 2013) The deliverables to be furnished under this contract shall be delivered to the SEC Sites listed in Appendix A 5001.00 Contract Administration (Aug 2011) This contract/delivery order will be administered by the SEC's Office of Acquisitions. All inquiries should be directed to the following address: Securities and Exchange Commission Office of Acquisitions Attn: TBD Phone: TBD Email: TBD 100 F Street, NE Washington, DC 20549 5003.00 Submission of Invoices (Apr 2012) The Securities and Exchange Commission accepts only electronic/e-mail invoices. Invoices shall be submitted on a submission of deliverable basis. Contractors should submit invoices in accordance with the SEC Prompt Payment Provision of the contract. Contractors are cautioned against submitting an invoice prior to goods and services being received and accepted. Invoices submitted prematurely may be rejected. Electronic/e-mail Invoice Instructions: Invoices must be in PDF Format and may not exceed 10MB Subject Line: Company name and the invoice number E-mail Message: Company logo or letterhead Company name and payment address Company point of contact (POC) for the invoice with phone and e-mail Invoice Number SEC Contract or Order number SEC COR For supplies: contract line item number, item description, quantity delivered, and unit and extended price, per Section B CLIN structure For services: contract line item number, item description, period of performance and associated costs, per Section B, contract line item, CLIN, structure Shipping and handling charges, if applicable Clearly mark duplicates of previous invoice submissions with "DUPLICATE" Clearly mark the final invoice with "FINAL INVOICE" Attach the invoice and any supporting documents in a secure tamper-proof or tamper-resistant format compatible with Adobe Acrobat. Electronic signatures are acceptable in scanned documents. Each page of a document must be clearly marked with information identifying it with the company, the contract, the invoice, and any other information required by the contract. E-mail invoices to the following address: 9-AMC-AMZ-SEC-Invoices@faa.gov 5004.00 Appointment of Contracting Officer's Representative (COR) (Nov 2012) The Contracting Officer (CO) shall appoint, in writing, a Contracting Officer's Representative (COR) and, if possible, an Alternate COR for this award. The COR and Alternate COR shall have a current Federal Acquisition Certification for CORs (FAC-COR) at the appropriate certification level for the contract. A COR may serve on a contract requiring certification at or below his/her level, but not on one requiring a higher level. The CO shall provide the Contractor with a copy of the COR appointment letter(s). The COR may not re-delegate his or her authority; only the CO has this authority. The COR will manage the contract in coordination with the CO and within the terms of the contract and the boundaries of a COR's duties as outlined in the document "Instructions for CORs and Their Supervisors." The COR's responsibilities include reviewing invoices and charges by the Contractor and informing the CO of areas where exceptions are taken. If this is an award for services and contractor personnel are brought on-site to SEC facilities, the COR must adhere to SECR 10-24. Only the CO has the authority to change the terms and conditions of this contract. The COR may request a contract modification, but the CO will make the final determination. The COR may not agree to or issue a change to the contract terms and conditions. In the event the Contractor effects changes to the contract at the direction of any person other than the CO, the changes will be considered to have been made without any authority and no adjustments will be made to the contract. 5007.00 Payment Information (Feb 2012) Payment will be made to small business contractors within 15 days of receipt of a valid invoice. Unless otherwise stated, and the contractor is not a small business, payment will be made within the guidelines of the Prompt Payment Act and requires that payment is made within 30 days from receipt of a valid invoice. 6002.00 Type of Contract (Mar 2009) This is an Indefinite Delivery / Indefinite Quantity (IDIQ) contract. Orders placed under this contract will be on a Firm Fixed-Price (FFP) basis. 6003.00 Representations and Certifications (Mar 2009) The Contractor's completed Representations, Certifications, and Other Statements of Offerors or Respondents is incorporated herein by reference. 6012.02 *A.01 Electronic and Information Technology (Mar 2009) In accordance with Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), all EIT supplies or services provided under this contract must comply with the applicable accessibility standards issued by the Architectural and Transportation Barriers Compliance Board at 36 CFR Part 1194 (see FAR Subpart 39.2). Electronic and information technology (EIT) is defined at FAR 2.101. 6012.04 Electronic and Information Technology Accessibility (Mar 2011) Each Electronic and Information Technology (EIT) product or service furnished under this contract shall comply with the Electronic and Information Technology Accessibility Standards (36 CFR 1194 ). If the Contracting Officer determines any furnished product or service is not in compliance with the contract, the Contracting Officer will promptly inform the Contractor in writing. The Contractor shall, without charge to the Government, repair or replace the non-compliant products or services within the period of time to be specified by the Government in writing. If such repair or replacement is not completed within the time specified, the Government shall have the following recourses: The right to Termination of the contract, delivery or task order, purchase or line item without termination liabilities pursuant to the contract termination clauses; or In the case of custom Electronic and Information Technology (EIT) being developed for the Government, the Government shall have the right to have any necessary changes made or repairs performed by itself or by another firm and the contractor shall reimburse the Government for any expenses incurred thereby. For every EIT product or service accepted under this contract by the Government that does not comply with 36 CFR 1194, the contractor shall, at the discretion of the Government, make every effort to replace or upgrade it with a compliant equivalent product or service, if commercially available and cost neutral, on either the planned refresh cycle of the product or service, or on the contract renewal date, whichever shall occur first. In the event of a modification(s) to this contract/order, which adds new EIT products and services or revises the type of, or specifications for, products and services the Contractor is to provide, including EIT deliverables such as electronic documents and reports, the Contracting Officer may require that the contractor provide an update of information provided in the solicitation to identify EIT compliance. Under any maintenance agreement, Contractor agrees to maintain compliance with Section 508 of the Rehabilitation Act of 1973 for all EIT. In order to comply with 36 CFR 1194 Section 41, the Contractor shall submit all soft copies (e.g., user manuals, product documentation, etc.) in a format that will be readable using assistive technology, (e.g., screen reader). All imbedded charts, graphs, pictures, etc., must be accessible and understandable using a screen reader.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/SEC/OAPM/PCB/SECHQ1-14-R-0037/listing.html)
- Place of Performance
- Address: U.S. Securities and Exchange Commission, 100 F Street NE, Washington, District of Columbia, 20549, United States
- Zip Code: 20549
- Zip Code: 20549
- Record
- SN03472911-W 20140822/140821000053-f9a38ebdd3923ec291ed6c002179b44e (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |