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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 28, 2014 FBO #4660
DOCUMENT

J -- RTAS DICTATION SERVICE CONTRACT - Attachment

Notice Date

8/26/2014
 

Notice Type

Attachment
 

NAICS

541990 — All Other Professional, Scientific, and Technical Services
 

Contracting Office

Department of Veterans Affairs;James J. Peters VA Medical Center;Network Contracting Office 3 (10N3NCO);130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

VA24314Q1627
 

Response Due

9/9/2014
 

Archive Date

10/9/2014
 

Point of Contact

Safa Shleiwet
 

E-Mail Address

safa Shleiwet
(Safa.Shleiwet@va.gov)
 

Small Business Set-Aside

Total Small Business
 

Description

Synopsis: This is a request for quotes. The Department of Veterans Affairs, James J. Peters VA Medical Center is currently seeking service/maintenance vendor for the RTAS (Rapid Telephone Access Services) digital dictation and medical reporting system used to receive medical information. STATEMENT OF WORK RTAS DICTATION/TRANSCRIPTION A.GENERAL INFORMATION 1.Sudbury Systems, Inc. is the service/maintenance vendor for the RTAS (Rapid Telephone Access Services) digital dictation and medical reporting system used to receive medical information. This information is transcribed into VISTA. The RTAS system is not connected to VISTA, but is a stand-alone system. This equipment was purchased in 2006. 2.Scope of Work: A service contract with Sudbury Systems, Inc. is needed for monthly maintenance equipment including phone, hardware, and software support for the dictation/transcription system used at the James J. Peters VA Medical Center. The RTAS dictation server is located in room 2B-30. The two transcription stations are located in 2B-29. 3.Background: RTAS equipment was purchased by the medical center and a contract is needed to support equipment and software maintenance and repairs. The equipment and software are used for medical dictation, transcription, and medical reporting. Dictated reports and medical information can be transcribed into VISTA, retrieved, reviewed, and signed. 4.Performance Period: A service contract is required to address monthly equipment and software maintenance beginning 10/1/14 Plus 4 option years 5. Type of Contract: Firm Fixed Price STATEMENT OF WORK The RTAS transcription system equipment was purchased in 2006. RTAS system receives dictated patient information and various reports which are transcribed and entered into VISTA. Equipment maintenance and software support is needed to keep the system running. RTAS equipment to be serviced and maintained includes all RTAS PULSE DIGITAL DICTATION SYSTEM equipment and its components, including but not limited to all servers, workstations, peripherals. Equipment was purchased and includes: 1. BX VAMC ID# 9653, Manufacturer: Sudbury Systems, Device: Dictation Machine, Model: RoTAS 8000, Serial# 27116-8000, Acquisition Date 5/10/1993, Location: Room 2B30-100. Manufacturer: Dell, Device: Windows 2003 Server, Model: PowerEdge 840, Service Tag 8M5QPC1 2. BX VAMC ID# 31970, Manufacturer: Dictaphone,Device:Cassette Transcription Dictaphone Model: DTP-2742, Serial # 595132 Acquisition Date 7/14/2006, Location: 2B-29. 3. BX VAMC ID# 32528 Manufacturer: Dictaphone, Device: Cassette Transcription Dictaphone Model: DTP-2742, Serial # 395871 Acquisition Date 11/9/2006, Location: 2B-29. 4. BXVAMC ID# 3448 Manufacturer: Dictaphone, Device: Dictaphone Std Cassette Desktop Voice Processor, Model:2750, Serial# 2750-555022 with Dictaphone foot pedal. Acquisition Date 1/30/2001, Location: Room 2B29-100. 5. BX VAMC ID# 9624 Manufacturer: Sudbury Systems, Device:TranscriptionStation, Model: 460025, serial # 30879 with RTAS Triple function foot pedal Acquisition Date:8/25/1993, Location: 2B29-100. 6. BX VAMC ID# 16880 Manufacturer: Sudbury Systems, Device:Transcription Station, Model: 460025TSUSFxP, serial # 50589 Acquisition Date: Feb. 1996, Location: 2B29-100. The RTAS Dictation System is used 8 hours each day from 8AM-4:30 PM, five (5) days a week, fifty-two (52) weeks a year, excluding all holidays. Equipment and software maintenance and support is needed to ensure that both equipment and software are always in working order and available for dictation and transcription at the times indicated above. A rapid response time is needed when the system or equipment is not functioning The RTAS equipment includes: 1. One RTAS dictation machine/server (cube) located in 2B-30. 2.Two transcription stations located in room 2B-29. Each transcription station includes the following equipment: 1.Two IRM workstations which interfaces into the RTAS Universal Transcribe station base units. 2.Two foot pedals 3.Two Dictaphone 2750 Voice Processors. 4.Headphones A complete service contract is needed to provide on-site labor, equipment, and materials required for system repairs, and technical support for software updates. The service must be available Monday through Friday from 8:00AM to 5:00PM. The North American Industry Classification Systems (NAICS) is 54990. Responses to this notice must be submitted in writing via email, referencing Solicitation #VA243-14-Q-1627 and must be received not later than 09/09/2014 10:00am EST. No telephone inquiries will be accepted. Email: safa.shleiwet@va.gov. No telephone inquiries will be accepted.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/VA24314Q1627/listing.html)
 

Document(s)

Attachment
 

File Name: VA243-14-Q-1627 VA243-14-Q-1627_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1597372&FileName=VA243-14-Q-1627-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1597372&FileName=VA243-14-Q-1627-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03481132-W 20140828/140826235533-47367e3a6d364638c5fd1c84bc460c99 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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