SOLICITATION NOTICE
N -- Seismic Networks Hardware Installation and Upgrade for the Navy Geothermal Program Office
- Notice Date
- 8/27/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541690
— Other Scientific and Technical Consulting Services
- Contracting Office
- N39430 NAVFAC EXWC, Port Hueneme 1000 23rd AVE Port Hueneme, CA
- ZIP Code
- 00000
- Solicitation Number
- N3943014Q1489
- Response Due
- 9/4/2014
- Archive Date
- 9/30/2014
- Point of Contact
- Dulce Setterfield 805 892 4376
- E-Mail Address
-
Point of Contact
(dulce.setterfield@navy.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulations (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation reference # N39430-14-Q-1489 is being issued as a request for quotation (RFQ) and incorporates the provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-76. The procurement is being solicited as a total small business set-aside. The NAICS Code for this solicitation is 541690 with a size standard of $15 million. This procurement will be awarded using the Simplified Acquisition Procedures (SAP) outlined in FAR Part 13. The NAVFAC Engineering and Expeditionary Warfare Center (EXWC) in Port Hueneme, California, intends to issue a Firm Fixed Price (FFP) purchase order on a competitive acquisition. Interested sources are encouraged to submit a quote. All information shall be furnished at no cost to the Government. The Navy Geothermal Program Office (GPO) requires the following to be purchased: CLIN 0001 Seismic Networks Hardware Installation Qty: 1 Unit of Measure: Each CLIN 0002 Option Period: Post-Install Maintenance Qty: 1Unit of Measure: Each Description of requirement for Seismic Networks Hardware Installation The requirement is described in items 2 and 3 below. Item 1 below provides an overview and background information regarding the current conditions and operating status of the GPO s seismic networks. 1. Overview and Background 1.1Overview The Navy Geothermal Program Office (GPO) requires upgrading the hardware and software of its existing microearthquake (MEQ) networks (referred to herein as seismic networks), which are 20 years old. One seismic network is in the Coso geothermal area, located at the Naval Air Weapons Station (NAWS), China Lake, California. The other is at the Naval Air Station Fallon (NAS Fallon) in Nevada. The work consists of replacing the old digitizers and radios of the seismic stations and installing and upgrading software at the GPO central house to receive the data from the field and conduct data processing. This scope of work will occur concurrently with a separate but related scope of work to be executed by a third party (a contractor), subject to a separate procurement award. That contractor will coordinate with the successful offeror for the Seismic Networks Hardware Installation. 1.2Background The Coso seismic network currently consists of 16 permanent stations and 1 temporary short-period seismic station. Currently the remote seismometers are furnished with the following: L-10/L-22 sensors, a Europa RF digitizer, a GPS antenna, a spread spectrum 900 MHz Yagi antenna, and a solar voltaic array for 12 volt power. The Europa RF Digitizer consists of a HRD-24 series high resolution digitizer unit, GPS receiver and FreeWave Spread Spectrum RF Transceiver, encased in a single environmentally resistant enclosure box. Each digitizer is configured with a GPS time code receiver. Assuming a continuous GPS lock, each of the HRD digitizers is able to time the data to a typical accuracy of 10 microseconds over the full operating temperature range. This level of timing accuracy essentially provides synchronous sampling across the array. Time stamping the data at the remote site also ensures that further processing can be accomplished prior to transmission. The HRD-24 provides detailed state-of-health information as to the performance of various components within the system. The information provided includes battery voltage, internal temperature, GPS performance, and six user-defined external data streams. There is a single repeater site at Joshua Ridge. The purpose of this site is to provide line-of-site communications between the remote stations and the central acquisition site. The repeaters are configured as point-to-multipoint repeaters and simply repeat the data stream arriving from either the remote sites or the central acquisition site. The telemetry system at the central acquisition site consists of 10 spread spectrum transceivers packaged into 2 Triton-5 Central Site Receivers and 5 RM-4 bridge multiplexers. The output of each receiver is a 57600 BPS serial RS-232 data stream containing data from one or more remote sites. All data streams are forwarded to the ports of the RM-4 Bridge multiplexers. The RM-4 converts serial data into UDP IP packets and places them on the local area network shared with the acquisition computer, which runs NaqsServer (NAQS), network data acquisition software. Messages containing requests for retransmission of missing data packets are generated by NAQS and sent from the acquisition computer, via the LAN, to the RM-4 data multiplexers, converted into serial data and forwarded to the corresponding radio transceiver. There is a Solaris (version 10) workstation which runs ANSS Earthquake Management System (AQMS). The data from the Coso network flows from the acquisition computer to the Solaris workstation using the NAQS protocol. A module in Earthworm receives data over the network using the TCP protocol and converts the data from NAQS format into Earthworm format. The Earthworm processing system performs preliminary automated picking, location, and magnitude computations (a local magnitude algorithm used by GPO). Once the preliminary solutions for the events are calculated, the data are written into the Oracle database (Version 10g.2, upgrading to Version 11 soon). The GUI, Jiggle, allows an analyst later to adjust and add picks and solve for a new earthquake solution using hypoinverse for location and magnitude. The new result can be saved to overwrite the preliminary solution in the Oracle database. The GPO wants to simplify the Coso data flow by upgrading the digitizers and radios, and by installing the REF TEK RTPD Server at the Joshua Ridge repeater site and the central site. To accommodate the changes, the GPO also wants to modify and update its ANSS Quake Monitoring System (AQMS). The Fallon seismic network has 10 seismic stations, which have the same equipment in the field as those in the Coso geothermal field. The data transmission method used in the Fallon network is similar to the Coso network, except that the data is sent to the GPO central house through the Internet, not via antennas. The Fallon seismic network currently is not operating due to a firewall issue. GPO wants to collect the Fallon data directly from the RM-4 Bridge multiplexers. 2.Description of Requirements 2.1Basic requirement, Coso network a.Replace the current 17 old digitizers of the Coso network with new/unused government furnished REF TEK 130S acoustic recorders and new government-furnished 900 MHz spread spectrum radios. While working in the field, conduct trouble shooting and maintenance on the seismic stations. The driving distance between China Lake and the Coso seismic field is about 55 miles one way. b.Set up a computer (Windows 7) and RTPD server and install new spread spectrum radios at Joshua Ridge relay site. c.Install new spread spectrum radios at the GPO central house. d.Install RTPD2RTPD software in the Sun Workstation. e.Install REF TEK RTP Network Monitor software, and REF TEK Interface software which includes RTPD, RT Display, RTCC, and RT View. f.Work effectively with a third party contractor awarded a separate, concurrent contract for AQMS software installation and upgrade. Take the lead in submitting to the GPO a collaborative plan of action and milestones (POAM) and fostering effective communication through the Period of Performance. 2.2Basic requirement, Fallon network a.Conduct trouble shooting and maintenance work on the 10 seismic stations in the field. b.Propose and execute a solution for directly extracting data from RM-4s on the Fallon site, instead of transmitting data back to China Lake. c.Option Period: Perform field maintenance work for 12 months, beginning after all work on the 10 seismic field stations is completed and a solution for directly extracting data from the RM-4s has been implemented. 2.3. Option Period, Coso and Fallon networks a.Provide both field and in-house maintenance (Coso network) for the newly installed hardware and related software for 12 months after all hardware installations to seismic networks are complete. b.Provide field maintenance (Fallon network) for 12 months after all hardware installations to seismic networks are complete. 3.Deliverables a.Within two weeks after purchase order is awarded, the contractor shall visit GPO technical staff at China Lake to discuss the project plan. b.Within two weeks after the first visit, the contractor shall submit to GPO a project implementation schedule (POAM) for completion of base year Coso and Fallon requirements. c.Beginning no later than eight weeks after the purchase order is awarded, the contractor shall provide a bi-monthly progress report in electronic format, via email, describing the work performed during the reporting period. d.No less than 90 days before the expiration of the purchase order, the contractor shall ensure the most recent bi-monthly report includes, as an addendum, a description of proposed priorities for maintenance, including troubleshooting as appropriate, to be addressed during the Option Period, if exercised. e.All installation tasks for both the Coso and Fallon networks shall be completed within 350 days of the purchase order award. f.A final report shall be delivered within two weeks of the completion of all installation tasks and no later than the expiration date of the contract. That report shall describe each upgraded hardware and software element in detail. An update to the POAM with respect to priorities for the Option Period shall be provided as an addendum to the final report. Date of delivery: The successful offeror shall complete delivery of CLIN 0001 to the GPO within 12 months after award of purchase order, with dates for delivery of the schedule, meeting, and all reporting as identified in the Description of Requirement timely in accordance with the description below. Place of delivery: The GPO is located at China Lake, California, at the Naval Air Weapons Station. The address if provided below. It is expected that all schedules, reports, and other information pertinent to the services rendered will be delivered electronically, by Email, rather than with packaging and marking. Address: 429 E. Bowen Road, Stop 4011 Building 1344, Floor 1, Room 1 China Lake, California 93555-6108 Location of inspection and acceptance: The deliverables for this procurement will be inspected and accepted at China Lake, California. Preparing an offer (quote): The provisions of FAR 52.212.1, Instructions to Offerors, applies to this procurement. ALL QUOTES SHALL INCLUDE: a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial, as notification of submission of representations with their offer. The representation and certification information may be found in the System for Award Management (SAM). All offerors must be registered in SAM. The SAM registration requirements may be viewed via the Internet at https://www.sam.gov and offerors may also call the SAM help desk at 1-888-227-2423. Amount of quote shall be for the price for the entire quantity of items as identified in CLIN 0001 and CLIN 0002, with timely delivery. Offerors shall be aware of the difference between Not Separately Priced (NSP) versus Zero. NSP means the Government is being charged for this service or supply; however it is being included in the overall price and not separately priced. Zero means the Government is not being charged for this service or supply; however the Government is still receiving this service or supply for zero dollars. Submittal of offer (quote): ALL QUOTES SHALL BE SUBMITTED BY EMAIL. Offeror may use the Standard Form 1449 or attach a file in MS Word or Adobe PDF with the written quote, which must be signed and dated. The Government intranet does not allow for receipt of zip files at this time. Transmit the quote via Email to Dulce Setterfield at the following address: dulce.setterfield@navy.mil QUOTES ARE DUE 4 SEPTEMBER 2014, 1600 HOURS (4:00 PM) PACIFIC DAYLIGHT TIME. Evaluation procedure to be used: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Technical capability 2. Past performance 3. Price Evaluation of offer (quote): 1. Technical capability a.Demonstration of thorough understanding of the technical problems inherent in work required, with a valid and practical solution for each contemplated problem. Uniqueness and innovation of the approach will be considered. b.Assignment of specific key personnel that is realistic: personnel have hands-on experience to accomplish the work. c.Company experience and performance on projects of similar scope and level difficulty: the offer provides specific examples of similar programs successfully completed. 2. Past Performance In accordance with FAR 13.106-2 (b) (3), past performance indicators from the Governmentwide Past Performance Information Retrieval System (PPIRS) will be used by the Contracting Officer along with any other reasonable basis. The PPIRS website is available on the Internet at: https://www.ppirs.gov 3. Price Price will be evaluated for reasonableness. The Government will evaluate the offer for award purposes by adding the total price for the option (CLIN 0002) to the total price of the basic requirement (CLIN 0001). The Government may determine that the offer is unacceptable if the option price is significantly unbalanced. Evaluation of Option This topic is addressed in a Full Text clause of the Federal Acquisition Regulation (FAR) within this solicitation, along with a FAR clause addressing Option to Extend the Term of the Contract. Notice of award or acceptance of offer A written notice of award or acceptance of an offer, transmitted by Email or otherwise furnished to the successful offeror within the time specified for the offer, shall constitute a purchase order without further action by either party. Contract administration data, including invoice instructions, will be provided with award. For payment purposes, Invoices shall be submitted electronically, using Wide Area WorkFlow (WAWF). Completed WAWF instructions will be included in the purchase order. For information about WAWF, view the following website: https://wawftraining.eb.mil. Additionally on the Internet, the website http://farsite.hill.af.mil can be searched for the content of FAR and DFARS provisions and clauses as applicable to the procurement. Additional notes regarding this solicitation: Government Furnished Property (GFP) will be incorporated into the purchase order and is listed separately from this document. Requirements for accessibility based on Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 784d) are determined to be relevant for the following program need: Seismic Network Hardware Installation Therefore, FAR Subpart 39.203 applies and the items required by GPO for this procurement must meet the applicable accessibility standards at 36 CFR part 1194. Offerors may submit questions regarding the solicitation, bearing in mind that the earlier a question is submitted, the greater the likelihood that it can be responded to prior to the solicitation closing date and time. Submittal of questions shall be via Email only, to the following address: dulce.setterfield@navy.mil FAR clause 52.212.5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders Commercial Items, applies to this procurement. All contractor personnel who will work onsite must be U.S. citizens and are required to participate in an environmental and range safety briefing prior to entering the worksite. CLAUSES INCORPORATED BY REFERENCE The following FAR/DFARS provisions and clauses apply to this procurement: 52.219-6Notice of Total Small Business Set-Aside (NOV 2011) 52.209-7Information Regarding Responsibility Matters (FEB 2012) 52.209-9Updates on Publically Available Information, Regarding Responsibility Matters (FEB 2012) 52.212-1Instructions to Offerors Commercial Items (APR 2014). 52.212-3Offeror Representations and Certifications Commercial Items (MAY 2014) 52.212-4Contract Terms and Conditions Commercial Items (MAY 2014) 52.212-5Contract Terms and Conditions Required To Implement Statutes Or Executive Orders Commercial Items (JULY 2014) 252.201-7000Contracting Officer s Representative (DEC 1991) 252.232-7003Payment by Electronic Funds Transfer Central Contractor Registration (JULY 2013) 252.232-7006Wide Area Workflow Payment Instructions (MAY 2013) CLAUSES INCORPORATED BY FULL TEXT 52.217-7Option for Increased Quantity Separately Priced Line Item As prescribed in 17.208(e), inset a clause substantially the same as the following: OPTION FOR INCREASED QUANTITY SEPARATELY PRICED LINE ITEM (MAR 1989) The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of the expiration of the basic award. Delivery of added items shall continue at the same rate that the like items are called for under the contract, unless the parties otherwise agree. (End of clause) 52.217-9Option To Extend the Term of the Contract. As prescribed in 17.208(g), inset a clause substantially the same as the following: OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of the expiration of the basic award; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of options under this clause, shall not exceed 24 months. (End of clause)
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/16bc3e451c525cd79186bc50cc057d11)
- Place of Performance
- Address: Navy Geothermal Program Office
- Zip Code: Naval Air Weapons Station, China Lake, CA
- Zip Code: Naval Air Weapons Station, China Lake, CA
- Record
- SN03482430-W 20140829/140828021923-16bc3e451c525cd79186bc50cc057d11 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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