DOCUMENT
N -- VA258-14-Q-0902| ABQ CONF ROOM AV SYSTEMS - Attachment
- Notice Date
- 8/28/2014
- Notice Type
- Attachment
- NAICS
- 334310
— Audio and Video Equipment Manufacturing
- Contracting Office
- Department of Veterans Affairs;VISN/18PHX;777 E. Missouri, Suite 300;Phoenix AZ 85014
- ZIP Code
- 85014
- Solicitation Number
- VA25814Q0902
- Response Due
- 9/2/2014
- Archive Date
- 9/5/2014
- Point of Contact
- abdalia.smith@va.gov
- E-Mail Address
-
ABDALIA.SMITH@VA.GOV
(ABDALIA.SMITH@VA.GOV)
- Small Business Set-Aside
- N/A
- Description
- SECTION A A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS Table of Contents SECTION A1 A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS1 SECTION B - CONTINUATION OF SF 1449 BLOCKS3 B.1 Price/Cost Schedule3 Item Information3 B.2 Delivery Schedule3 SECTION C - CONTRACT CLAUSES10 C.1 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)10 C.2 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)10 SECTION B - CONTINUATION OF SF 1449 BLOCKS B.1 Price/Cost Schedule Item Information ITEM NUMBERDESCRIPTION OF SUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT 1- Interactive Mobile Display System with 70" WUXGA Display 3.00EA____________________________________ 2- Cabling, Connectors, Extractors, DAs (Office of the Center Director) 1.00EA____________________________________ 3- Cabling, Connectors, Extractors, DAs (Administrative Section) 1.00EA____________________________________ 4- Cabline, Connectors, Extractos, DAs (Third Unit) 1.00EA____________________________________ 5- Installation, Materials, Testing, and Training 3.00EA____________________________________ 6- Crestron Control System Programming 3.00EA____________________________________ 7- LCD Carts - Mobile Unit and Director's Suite 2.00EA____________________________________ 8- Rack Enclosure - ADMS Unit 1.00EA____________________________________ 9- Three-Year Service Contract for all Projectors 3.00EA____________________________________ 10- NMGRT on Labor 1.00EA____________________________________ GRAND TOTAL__________________ B.2 Delivery Schedule ITEM NUMBERQUANTITYDELIVERY DATE 13.00 21.00 31.00 41.00 53.00 63.00 72.00 81.00 93.00 101.00 STATEMENT OF WORK (SOW) Contract Number: Task Order Number: IFCAP Tracking Number:501-14-4-0157-0335 Follow-on to Contract and Task Order Number:Non-applicable 1.CONTRACTING OFFICER'S REPRESENTATIVE (COR). Name:Mark Jones Section:Associate Director for Technical Operations Address:VA Cooperative Studies Program Clinical Research Pharmacy Coordinating Center 2401 Centre Avenue, SE Albuquerque, NM 87106-4180 Phone: Cell Phone: Fax: Email Address: 2.SUBJECT MATTER EXPER (SME). Name:Tim Hasselbach Section:Information Technology Section (ITS) Address:VA Cooperative Studies Program Clinical Research Pharmacy Coordinating Center 2401 Centre Avenue, SE Albuquerque, NM 87106-4180 Phone: Cell Phone: Fax: Email Address: 3.ADMINISTRATIVE. Name:June Montano Section:Budget and Financial Management Section Address:VA Cooperative Studies Program Clinical Research Pharmacy Coordinating Center 2401 Centre Avenue, SE Albuquerque, NM 87106-4180 Phone: Fax: Email Address: ? 4.SCHEDULE OF SERVICES AND/OR SUPPLIES. #Item/Stock#DescriptionEst. Qty.UnitUnit PriceEstimated Amount 1IMS-8-1.4Interactive Mobile Display System with 70" Display - WUXGA Period of Performance: All equipment will carry a 36 month service contract. Period of performance will begin upon date of installation and continue for 36 consecutive months. Delivery and installation should be performed in a reasonable time after award of contract. All work must be completed by September. 30, 2014 regardless of contract award date.3EA 2---Cabling, Connectors, Extractors, DAs - Office of the Center Director (OCD)1EA 3---Cabling, Connectors, Extractors, DAs - Administrative Section (ADMS)1EA 4---Cabling, Connectors, Extractors, DAs - 3rd Unit1EA 5IDR 8-1Installation, Materials, Testing and Training3EA 6IDR 8-1Crestron Control System Programming 3EA 7NoneMobile LCD carts 2EA 8NoneEquipment racking1EA 9---NMGRT on Labor3EA TOTAL ESTIMATED COST 5.CONTRACT TITLE. Interactive Mobile Display Systems 6.BACKGROUND. The VA Cooperative Studies Program Clinical Research Pharmacy Coordinating Center (CSPCRPCC) requires additional meeting space to efficiently and effectively plan and conduct clinical research trials. These systems will help to make that workspace functional, while improving the efficiency and effectives of the management process. 7.SCOPE. DVD players, audio and video distribution (where applicable, using LDC interactive displays) and control interfaces (Crestron). Two of the three systems will be mounted on moveable carts for maximum versatility. The third will be wall mounted in the administrative area of the CSPCRPCC. 8.SPECIFIC TASKS. 8.1Task 1 - ADMS Conference Area 8.1.1Subtask 1 - Install a new Interactive 70" LCD screen will be installed. The screen will be installed on the wall. The wall has a window at the top. 8.1.2Subtask 2 - A new wall plate will be installed with HDMI & VGA w/audio inputs for laptop connections. 8.1.3Subtask 3 - A new DVD/Blueray player will be installed in the rack. 8.1.4Subtask 4 - A new Crestron control processor will be installed in the rack. A new wired Touchpanel will be installed at the rack. 8.1.5Subtask 5 - A Crestron Control system program will be installed compatible to the existing systems. 8.1.6Subtask 6 - A new equipment rack will be installed to house the existing equipment. 8.1.7Subtask 7 - Cabling will run above the ceiling grid & through the walls. 8.1.8Subtask 8 - Test and verify all components are working correctly. 8.2Task 2 - Director's Office Area 8.2.1Subtask 1 - Install a new Interactive 70" LCD screen will be installed on a rolling cart. 8.2.2Subtask 2 - A plate will be installed on the cart with HDMI & VGA w/audio inputs for laptop connections. 8.2.3Subtask 3 - A new DVD/Blueray player will be installed in the cart. 8.2.4Subtask 4 - A cable will be run to the Director's PC. Location of wall plates TBD. 8.2.5Subtask 5 - The conference room will only have audio through the flat screen speakers. 8.2.6Subtask 6 - A new Crestron control processor will be installed in the rack. A new wireless Touchpanel will be installed at the rack, but can be used throughout the office. 8.2.7Subtask 7 - A Crestron Control system program will be installed compatible to the existing systems. 8.2.8Subtask 8 - Test and verify all components are working correctly. 8.3Task 3 - Mobile System 8.3.1Subtask 1 - Install a new Interactive 70" LCD screen will be installed on a rolling cart. 8.3.2Subtask 2 - A plate will be installed on the cart with HDMI & VGA w/audio inputs for laptop connections. 8.3.3Subtask 3 - A new DVD/Blueray player will be installed in the cart. 8.3.4Subtask 4 - The conference room will only have audio through the flat screen speakers. 8.3.5Subtask 5 - A new Crestron control processor will be installed in the rack. A new wired Touchpanel will be installed at the rack. 8.3.6Subtask 6 - A Crestron Control system program will be installed compatible to the existing systems. 8.3.7Subtask 7 - Test and verify all components are working correctly. Vendor will provide all hardware, cabling, and labor required to install, test, and verify functionality of all three AV systems and associated features. Deliverables: Display systems, installation, labor, and training. 1.PERFORMANCE MONITORING. N/A 2.SECURITY REQUIREMENTS. N/A 3.GOVERNMENT-FURNISHED EQUIPMENT (GFE)/GOVERNMENT-FURNISHED INFORMATION (GFI). The government shall furnish Windows 7 Desktop or laptop PCs as necessary for the installation of each conference room system. 4.OTHER PERTINENT INFORMATION OR SPECIAL CONSIDERATIONS. a.Identification of Possible Follow-on Work. None is expected. b.Identification of Potential Conflicts of Interest (COI). There will be no conflict of interest associated with this project. c.Identification of Non-Disclosure Requirements. Not applicable. d.Packaging, Packing and Shipping Instructions. Not applicable. e.Inspection and Acceptance Criteria. The CSPCRPCC POC will verify and sign-off on work order as proof that installation was completed and all systems are functional. 5.PLACE OF PERFORMANCE. VA Cooperative Studies Program Clinical Research Pharmacy Coordinating Center 2401 Centre Avenue, SE Albuquerque, NM 87106 6.PERIOD OF PERFORMACE. All equipment will carry a 36 month service contract. Period of performance will begin upon date of installation and continue for 36 consecutive months. 7.DELIVERY SCHEDULE. Delivery and installation should be performed in a reasonable time after award of contract. All work must be completed by September. 30, 2014. All Tasks and Subtasks shall be scheduled within 30 days of award and subject to availability of parts and labor. Final testing and completion of installation shall occur no more than 90 days from date of award. 8.ACRONYMS. A.CO - Contracting Officer. The Federal employee who is warranted by the Government to enter into contracts on behalf of the Government and is the only person authorized to make changes to those contracts. B.COTR - Contracting Officer's Technical Representative. Individual designated by the CO to place orders, furnish technical guidance, advice, certify invoices, and provide general supervision of the work performed under the executed contract. C.CSPCRPCC - Cooperative Studies Program Clinical Research Pharmacy Coordinating Center. D.VAMC - Department of Veterans Affairs Medical Center E.NMAHCS - New Mexico Veterans Affairs Healthcare System F.POC - Point of contact SECTION C - CONTRACT CLAUSES C.1 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor. (End of Clause) C.2 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012) (a) Definitions. As used in this clause- (1) Contract financing payment has the meaning given in FAR 32.001. (2) Designated agency office has the meaning given in 5 CFR 1315.2(m). (3) Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests. (4) Invoice payment has the meaning given in FAR 32.001. (5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract. (b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required. (c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following: (1) VA's Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.) (2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats. (d) Invoice requirements. Invoices shall comply with FAR 32.905. (e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for: (1) Awards made to foreign vendors for work performed outside the United States; (2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information; (3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies; (4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or (5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above. (End of Clause)
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