SOLICITATION NOTICE
66 -- Robot for Caco-3 and solid pahse extraction automation, plus 4 one year maintenance agreemnt
- Notice Date
- 9/5/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334516
— Analytical Laboratory Instrument Manufacturing
- Contracting Office
- Department of Health and Human Services, Food and Drug Administration, Office of Acquisitions and Grants Services, 3900 NCTR Road, HFT-320, Bldg 50 | Rm 421, Jefferson, Arkansas, 72079, United States
- ZIP Code
- 72079
- Solicitation Number
- FDA-2014-SOL-1140024
- Point of Contact
- Heather Kinsey, Phone: 2404027591
- E-Mail Address
-
heather.kinsey@fda.hhs.gov
(heather.kinsey@fda.hhs.gov)
- Small Business Set-Aside
- N/A
- Description
- COMBINED SYNOPSIS/SOLICITATION - FDA-2014-SOL- 1140024. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation FDA-2014-SOL-1140024 is being issued as a Request for Quotation (RFQ). The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-76. This requirement is being solicited under full and open competition using Simplified Acquisition Procedures per FAR Subpart 13.5. The associated North American Industrial Classification System (NAICS) code for this procurement is 334516, with a small business size standard of 500 employees. The U. S. Food & Drug Administration (FDA), Office of Acquisitions and Grant Services (OAGS) is seeking to purchase a Robot for Caco-3 and solid phase extraction automation, plus a maintenance agreement for 4 one year options after the initial one year warranty. RFQ Due Date: All quotations shall be submitted electronically via email to Heather.Kinsey@fda.hhs.gov by 12:00 pm, Eastern Time on September 10, 2014. 2) SALIENT CHARACTERISTICS OF REQUESTED ITEMS: The requested robot system must have the following salient characteristics: Robot capable of preparing and processing: (1) Caco-2 in vitro drug permeability samples (2) pre-clinical and clinical plasma samples using solid phase extraction (SPE): Hardware Technical Specifications • Microplate based robotic system • Capable of interfacing with an Agilent Rapid-fire automated sample processing-mass spectrometer system that can process 17,000 samples per day • 8 Channel pipettor for processing 8 samples at once. • Pipettor should use disposable tips to reduce cross contamination • Robotic arm which will move samples outside the unit. This arm can place samples directly into Agilent 1260/1290 autosamplers Specifications for SPE: • Has capacity for the following: o 96 sample cryovials, 12.5mm ID o 96 tubes, 12mm ID, for transfer of sample and internal standard o 96 well SPE plate for extraction o 96 well SPE plate for filtration o 96 collection tubes or HPLC vials, 12mm ID o Five reservoirs with a volume of at least 300mL • Capable of unattended processing of at least 96 samples from cryotubes (preferred size 12.5 x 90mm and 12.5 x 48mm) • Typical maximum volume of 1mL aliquot removed from sample for extraction. Aliquot needs to be transferred to a secondary vial/tube. • Capable of adding 10µL internal standard to secondary tube and mixing prior to application to SPE column • Can extract samples using 96 well SPE plates. • Ability to pipet in the range of 10-1000uL in the same run. Pipetting accuracy and precision of ≤2% at 10µL. • Adds liquid to the SPE plate and forces liquid through using vacuum or positive pressure. • User controlled flow rate through the SPE plate with a lowest settable flow of 1.0mL/min or less • Can perform a typical 5 step procedure on an SPE tube (condition, condition, sample application, wash and elute, 2mL each step at 1mL/min) on 96 samples in 24 hours or less • Capable of adding solutions/solvents from at least 5 different reservoirs (e.g. 2 conditioning solvents, 2 wash solvents, elution solvent) with a reservoir volume of at least 300mL • Can collect SPE column eluants into at least 96 collection tubes or vials • Will move samples from the robot directly into an Agilent 1260/1290 HPLC autosampler without user transferring samples. • Computer control which allows use of at least 10 different extraction procedures within the same run with software included • Will work with electrical receptacle NEMA 5-20R • Maximum dimensions in feet (W x D): 11 x 6 • Robot is partially enclosed with a top cover • Optional accessories: o Ability to cool cryotubes down to 4 °C. o High speed mixer or vortexer (2000RPM or greater) Delivery, Installation and Training • Full hardware, software and peripheral installation • 6 days on-site hardware and software training. • Parts and labor warranty of at least one year B.) Salient Characteristics of Requested Maintenance Agreement: the requested maintenance agreement must include the following: Annual preventative maintenance and service for up to 4 years after the initial one year warranty period shall consist of the following: • Unlimited priority technical support through means of telephone, fax, email, and conventional mail shall be provided by the contractor. • Contractor shall respond to all phone or email inquiries within 1 hour excluding weekends. • Phone and email support shall be available from at least from 7am to 7pm EST during the workweek (Monday - Friday). • Unlimited online access to the contractors support center containing tutorials, webinars, FAQ's, online supply ordering, software, and manual upgrades shall be made available. • At least one (1) on-site annual Preventative Maintenance (PM) visit shall be included in the contract. • PM shall include any necessary repairs; cost of parts and labor/travel. • The contractor shall provide Original Equipment Manufacturer (OEM) parts. • Unlimited number of calls/visits/repairs shall be provided by the contractor. • On-site response time shall occur within seven days from service call with all repairs completed within fourteen (14) days from service call. • A critical care program shall be provided. The program will cover 50% of parts' cost for "disasters" (such as spills) not covered under contract. • Upon request, free shipping and packaging materials shall be provided to ship instruments to and from the contractor. • Loan instrument shall be made available by the contractor upon request. CLIN Description - Brand Name or Equal Qty Price 001 Base Year - September 26, 2014 - September 25, 2015 1 $ Total $ 002 Option Year 1 - September 26, 2015 - September 25, 2016 1 $ 003 Option Year 2 - September 26, 2016 - September 25, 2017 1 $ 004 Option Year 3 - September 26, 2017 - September 25, 2018 1 $ 005 Option Year 4 - September 26, 2018 - September 25, 2019 1 $ 4) PACKING, MARKING, DELIVERY, SHIPPING AND INSTALLATION: • At a minimum, all deliverables shall be marked with the Contract Number, the Contractor's Name and delivered to the following address: White Oak Campus, Building 62 Room 1017 Food and Drug Administration (FDA) 10903 New Hampshire Ave Building 62 Loading Dock Silver Spring, MD 20993 5) RFQ INSTRUCTIONS: The vendor must complete the Pricing Chart provided above in this RFQ. Responses shall have the following information: - Identified with the RFQ number. - The vendor's current address and DUNS Number - Responses shall be submitted to the Contract Specialist's email below. - Quotes must be for all the items requested or none. - Quotes must remain valid until 09/30/2014. - Response Due Date shall be no later than: 09/10/2014 at 12:00 pm EST. EVALUATION AWARD CRITERIA The Government shall award this contract to the Lowest Price Technically Acceptable (LPTA) Quote. GENERAL INFORMATION a. CONTRACTING POINT OF CONTACT: Heather Kinsey 5630 Fishers Lane, Room 2142 Rockville MD 20857 Voice: 240-402-7591 Email: Heather.Kinsey@fda.hhs.gov f. FAR Provision 52.212-1 (Instructions to Offerors - Commercial Items) (APR 2014) applies to this acquisition. Para (k) requires current registration in SAM at https://www.sam.gov. g. FAR Provision 52.212-2 Evaluation - Commercial Items (JAN 1999) applies to this acquisition. Award will be made to the Lowest Priced Technically Acceptable Offeror whose quote provides sufficient detail to evaluate compliance with the solicitation It is the responsibility of all interested offerors to review this site frequently for any updates/ amendments that may occur during the solicitation process. The posting of this requirement does not obligate the Government to award a contract nor does it obligate the Government to pay for any proposal preparation costs. The Government reserves the right to cancel this procurement/ solicitation either before or after the solicitation closing date, with no obligation to the offeror by the Government. The Government will issue a contract to the responsible, responsive offeror, with acceptable past performance, submitting the lowest price. All prospective contractors must be registered in the System for Award Management in order to be eligible for contract award. For registration, go to www.sam.gov and follow the instructions. h. Quotations must include a completed copy of FAR Provision 52.212-3 (Offeror Representations and Certifications - Commercial Items) (MAY 2014). Electronic submission is located at https://www.sam.gov. i. This order will include the following referenced clauses which may be accessed electronically at http://farsite.hill.af.mil. FAR 52.212-4 (Contract Terms and Conditions-Commercial Items) (MAY 2014) FAR 52.212-5 (Contract Terms and Conditions Required to Implement Statues Or Executive Orders-Commercial Items) (JULY 2014) FAR 52.219-8 (Utilization of Small Business Concerns and Small Disadvantage Business Concerns) (MAY 2014) FAR 52.232-33 (Payment by Electronic Funds-System for Award Management (JUL 2013) HHSAR 352.202-1 Definitions (JAN 2006) HHSAR 352.203-70 Anti-lobbying (JAN 2006) HHSAR 352.215-70 Late Proposals and Revisions (JAN 2006) HHSAR 352.233-71 Litigation and Claims (JAN 2006) HHSAR 352.242-73 Withholding of Contract Payments (JAN 2006)
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/FDA/NCTR/FDA-2014-SOL-1140024/listing.html)
- Place of Performance
- Address: White Oak Campus, Building 62 Room 1017, Food and Drug Administration (FDA), 10903 New Hampshire Ave, Building 62 Loading Dock, Silver Spring, Maryland, 20993, United States
- Zip Code: 20993
- Zip Code: 20993
- Record
- SN03497975-W 20140907/140905235231-6622952bf8bbf67ae2173bf40d83585e (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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