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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 10, 2014 FBO #4673
DOCUMENT

65 -- BECKMAN COULTER COST PER TEST To procure all necessary instruments,reagents, calibrators, controls, and preventive maintenance service. - Justification and Approval (J&A)

Notice Date

9/8/2014
 

Notice Type

Justification and Approval (J&A)
 

NAICS

334516 — Analytical Laboratory Instrument Manufacturing
 

Contracting Office

Department of Veterans Affairs;VA Caribbean Healthcare System;Administrative Building;#10 Calle Casia Suite #4M440;San Juan PR 00921-3201
 

ZIP Code

00921-3201
 

Solicitation Number

VA24814Q1218
 

Archive Date

9/25/2014
 

Point of Contact

Jose R. Sierra-Colon
 

E-Mail Address

jose.sierra-colon@va.gov
(Jose.Sierra-Colon@va.gov)
 

Small Business Set-Aside

N/A
 

Award Number

VA248-15-F-4355
 

Award Date

8/26/2014
 

Description

LIMITED SOURCES JUSTIFICATION ORDER >$3,000 FAR PART 8.405-6 2237 Transaction # or Vista Equipment Transaction #: 672-15-1-045-0004 This acquisition is conducted under the authority of the Multiple Award Schedule Program. The material or service listed in par. 3 below is sole source, therefore, consideration of the number of contractors required by FAR Subpart 8.4 - Federal Supply Schedules, is precluded for the reasons indicated below. Restricted to the following source: Provide original manufacturer's name for material or contractor's name for service. (If a sole source manufacturer distributes via dealers, ALSO provide dealer information.) Manufacturer/Contractor: Beckman Coulter, Puerto Rico Manufacturer/Contractor POC & phone number: Marcos Diaz 787-747-3335 Mfgr/Contractor Address: PMB 339 HC-01, Box 29030, Caguas, PR 00725 Dealer/Rep address/phone number: 787-747-3335 1 The requested material or service represents the minimum requirements of the Government. (1) AGENCY AND CONTRACTING ACTIVITY: Department of Veterans Affairs VA Caribbean Healthcare System______ 10 Casia Street___________________ San Juan, PR 00926 VISN:08 (2) NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED: This is a request for Other than full and open competition for Cost per reportable test contract for Flow Cytometry Analysis. The analysis and operation is performed by the Pathology and Laboratory Service at The VA Caribbean Healthcare System, Medical Center in San Juan P.R. and the Outpatient Satellite Clinics. Contract Service is requested for Oct 1st 2014 through September 30, 2014. (3)(a)A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY'S NEED: The Automated FC 500 Flow Cytometry instrument is intended for in vitro diagnostic use in the analysis of heomtolymphoid cells, and enumeration of immunologically defined cell populations by flow cytometry. Ummunophentyping by flow cytometry is the gold standard for identification of leukemic cells and essential in diagnosis, prognosis, and treatment of hematologic diseases. Beckman Coulter will provide: Instrumentation, training, reagents, calibrators, controls, and the preventive maintenance service and warranty for the equipment during the term of the agreement. (b)ESTIMATED DOLLAR VALUE: $147,384.00 (c)REQUIRED DELIVERY DATE: October 1st, 2014 ? (4)IDENTIFICATION OF THE JUSTIFICATION RATIONALE (SEE FAR 8.405-6), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE. 1Specific characteristics of the material or service that limit the availability to a sole source (unique features, function of the item, etc.). Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources. Beckman Coulter is the only vendor that has a representative in Puerto Rico that can provide all the supplies and technical support needed by the VA Caribbean Healthcare System for this procurement within 8 - 24 hours without having the patients services to be adversely affected. 0A patent, copyright or proprietary data limits competition. The proprietary data is: (If FAR 8.405-6(a)(2)iii before posting. Do not include specific proprietary data. Only mention the type of equipment, procedure, etc. to show that proprietary supplies or services are being procured.) 1These are "direct replacements" parts/components for existing equipment. These are the reagents and/or materials to include analyzer, all reagents, consumables, standards, controls and supplies for patient testing; disposables/accessories to operate the analyzer; repairs and preventive maintenance service for one (1) Coulter FC 500 with System II software, Coulter Prep Plus 2 and T-Q Prep System and color printer. 0The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system. 0The new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures. 0An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays. (5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH FAR 8.4 TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE DETERMINATION: The anticipated price to the Government is $147,384.00 for twelve (12) months and the price seems fair and reasonable in comparison with purchase order 672C30235 under contract number VA248-13-F-3418 and by the GSA contract number V797P-7090a. (6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED: 1) A market research was performed and this evaluation demonstrates that the option that complies with the majority of our requirements in the San Juan VA is the FC500 Beckman Coulter flow cytometer. 2) The FC500 has capacity for walk away processing of leukemia/lymphoma CD4/CD8 flow cytometry panels. 3) Our Medical Technologists had developed and expertise and knowledge on Coulter equipment. This Instrument has the concept, technology, methodology, maintenance and troubleshooting that employees are familiar with. 4) The instrument software is an updated version of the one the hospital is using at the moment. 5) The Instrument validation (Precision & Correlation studies and Linearities) performed for the flow cytometry. By Coulter application specialist will correlate with previous instrument in use. Other instrumentation will require these studies to be performed. 6) Beckman Coulter Flow Cytometer performance during the last year has been excellent. The Company service and Technical support has been outstanding. (7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION: Keeping the current technology would eliminate any assay variations due to changes in methodology on our patient historical data. Staff is already trained with Beckman Coulter instrument. The company service and technical support has been outstanding. (8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE: There are no competition barriers at this time for the reasons stated on section 6. (9) REQUIREMENTS CERTIFICATION: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor's supervisor, fund control point official, chief of service or someone with responsibility and accountability.)
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/SJVAMC672/SJVAMC672/VA24814Q1218/listing.html)
 

Document(s)

Justification and Approval (J&A)
 

File Name: VA248-14-Q-1218 VA248-14-Q-1218_2.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1620532&FileName=VA248-14-Q-1218-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1620532&FileName=VA248-14-Q-1218-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03500160-W 20140910/140909022014-48362a3439230623c039517b3b1d2b00 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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