SOLICITATION NOTICE
99 -- License for Source Selection Software - SOW
- Notice Date
- 9/10/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541511
— Custom Computer Programming Services
- Contracting Office
- Department of Transportation, Research and Innovative Technology Administration, Volpe National Transportation Systems Center, 55 Broadway, Kendall Square, Cambridge, Massachusetts, 02142-1093
- ZIP Code
- 02142-1093
- Solicitation Number
- DTRT57-14-Q-80081
- Archive Date
- 10/1/2014
- Point of Contact
- Carl Chin,
- E-Mail Address
-
carl.chin@dot.gov
(carl.chin@dot.gov)
- Small Business Set-Aside
- N/A
- Description
- SOW Solicitation Number Notice Type: DTRT5714Q80081 Combined Synopsis/Solicitation This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued; Solicitation No. DTRT57-14-Q-80081 is issued as a Request for Quotation (RFQ). This solicitation is being conducted in accordance with the policies and procedures prescribed in FAR Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures. This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-76 dated August 25, 2014. This procurement is being conducted as a 100% Small Business Set-Aside. The NAICS Code is 541511, Custom Computer Programming Services, for which the Small Business size standard is $25 million. The U.S. Department of Transportation, Research and Innovative Technology Administration, John A. Volpe National Transportation Systems Center (Volpe Center), Cambridge, MA, is seeking to acquire one license for Source Selection Software and Maintenance and Help Desk service to assist the Office of Acquisitions with its' contracting functions. The requirement for the software license and the maintenance and help desk service is described in detail in the attached Statement of Work (SOW) (Attachment No. 1). The Government intends to award one purchase order on a firm-fixed price basis as a result of this solicitation. The period of performance, including Options, will be 36 months from date of contract award (i.e., the effective date). This RFQ is expected to result in a single award to a qualified small business, subject to receipt of an acceptable proposal. An award will be made to the offeror whose responsive and responsible offer, provides best value to the Government based on price. Pricing: The contractor shall provide a firm-fixed price quote on the following CLIN items: CLIN 0100 - Base: One (1) License for Source Selection Software; tiny_mce_marker_____________ CLIN 0200 - Base: Train Designated Staff; tiny_mce_marker_____________ CLIN 0300 - Base: Travel for Training Services; tiny_mce_marker_______________ CLIN 0400 - Base: Consultant Services; tiny_mce_marker________________ CLIN 0500 - Option: One (1) License for Source Selection Software; tiny_mce_marker_____________ CLIN 0600 - Option: One (1) Web Based License for Source Selection Software; tiny_mce_marker__________ CLIN 0700 - Option: Train Designated Staff; tiny_mce_marker___________ CLIN 0800 - Option: Travel for Training Services; tiny_mce_marker___________ CLIN 0900 - Option: Consultant Services; tiny_mce_marker_____________ CLIN 1000 - Option: Purchase one (1) License for Source Selection Software; tiny_mce_marker__________ CLIN 1100 - Option: One (1) Web Based License for Source Selection Software; tiny_mce_marker__________ CLIN 1200 - Option: Train Designated Staff; tiny_mce_marker____________ CLIN 1300 - Option: Travel for Training Services; tiny_mce_marker___________ CLIN 1400 - Option: Consultant Services; tiny_mce_marker___________ Instructions to Vendors: FAR provision 52.212-1, Instructions to Offerors-Commercial Items (APR 2014) is hereby incorporated by reference. All responsible sources may submit a quote which shall be considered by the Agency. In addition to the quote, Vendors shall submit a written quote which includes a technical description in sufficient detail to enable the Government to evaluate compliance with the requirements of the solicitation. This technical description consists of providing the following information in the specified format: 1. Technical Capability: A written description of the Offeror's approach for successfully accomplishing the minimum requirements in the Statement of Work, including information describing in detail and description of the proposed source selection software. Offerors' proposal shall not exceed the maximum page limit of ten (10) pages, in Times New Roman twelve 12 font, double-spaced. The Government intends to award a purchase order without discussions and advises all Vendor's to present their best quote in response to the solicitation. NOTE: All contractors must be registered in System for Award Management (SAM), https://www.sam.gov/index.html/#1, in order to receive an award from the Government. The Vendor's signed quote shall be prepared as either a PDF or Microsoft Word 2007 version or earlier file document and submitted electronically via email to Carl Chin, Contracting Officer (CO), at the following email address: Carl.Chin@dot.gov, to arrive no later than 12:00 p.m., Eastern Time, on September 16, 2014. All clarifications must be submitted to the CO via email. Phone inquiries will not be accepted. Quotes submitted via facsimile, U.S. Mail or by private carrier is not authorized and late responses will not be considered. The Government will not pay for any information received. Evaluation of Offers: FAR Provision 52.212-2, Evaluation-Commercial Items (JAN 1999) is hereby incorporated by reference. The Government will award a purchase order resulting from this solicitation to the responsible small business Vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Vendor's technical description will be evaluated in accordance with the evaluation criteria described below: 1. Technical Capability: The offeror's proposal will be evaluated on its capability to meet the minimum requirements in the statement of work CLINs 0100-1400. Proposals will be evaluated in accordance with the Government's evaluation criteria of lowest-priced/technically acceptable. Price: The offeror's quoted price will be evaluated based on the total firm fixed price proposed for CLINs 0100 -1400. Solicitation Provisions: All Vendors must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (MAY 2014) with its offer. A Vendor shall complete only paragraph (b) of this provision if the Vendor has completed the annual Representations and Certifications Application in SAM electronically at https://www.sam.gov/index.html/#1. If a Vendor has not completed the annual representations and certifications electronically at SAM, the Vendor shall complete paragraphs (c) through (n) of this provision. Contract Terms and Conditions: FAR Clause 52.212-4, Contract Terms and Conditions - Commercial Items (MAY 2014) is hereby incorporated by reference. Additionally, paragraph (v) is added to incorporate a Payment clause as follows: (v) PAYMENTS (APR 2014) The invoicing and payment office for all contract actions issued by the DOT/RITA/Volpe National Transportation Systems Center is located at the Enterprise Services Center (ESC), Office of Financial Operations, Federal Aviation Administration (FAA) in Oklahoma City, Oklahoma. The Contractor must submit all invoices, including supporting documentation, electronically (e.g., PDF format) to the ESC at FAA in Oklahoma City by e-mail at the following address: volpeinvoices@faa.gov (all lower case). A cover email must accompany each invoice and provide the applicable information in the fields listed below. Invoice Date: Supplier Name: Invoice Amount: Invoice Number: Contract No.: Modification No.: Terms/Discount: Performance Period: Notes: The following additional Contract Terms and Conditions are incorporated into this solicitation: FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (JULY 2014), is hereby incorporated by reference. Additional clauses cited in 52.212-5 that apply to this acquisition are: (b) 4, 8, 10, 14, 18, 22, 26, 28, 29, 30, 31, 32, 33, 34, 42, 43, 46, and 52. Attention: The following notice is provided for informational purposes for Minority, Women-Owned and Disadvantaged Business Enterprises. The Department of Transportation (DOT), Short-Term Lending Program (STLP) offers working capital financing in the form of lines of credit to finance accounts receivable for transportation related contracts. Maximum line of credit is $750,000 with interest at the prime rate. For further information, call 800-532-1169. Internet address: http://www.dot.gov/osdbu. Any document(s) related to this procurement will be available on the Internet; these documents will be available on a WWW server, which may be accessed using Web browsers. The WWW address, or URL, of the Volpe Center Acquisition Management Division home page is: http://www.volpe.dot.gov/. Telephone requests will not be honored. The above FAR clauses can be accessed at www.acqu isition.gov/FAR/. For information concerning the acquisition, contact the contracting official above.
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