MODIFICATION
68 -- Liquid Helium
- Notice Date
- 9/12/2014
- Notice Type
- Modification/Amendment
- NAICS
- 325120
— Industrial Gas Manufacturing
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Institute on Drug Abuse, Station Support/Simplified Acquisitions, 31 Center Drive, Room 1B59, Bethesda, Maryland, 20892
- ZIP Code
- 20892
- Solicitation Number
- HHS-NIH-NIDA-(SSSA)-14-248SB
- Archive Date
- 9/27/2014
- Point of Contact
- Brian Lind, Phone: 3014021635
- E-Mail Address
-
lindbj@nida.nih.gov
(lindbj@nida.nih.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- This solicitation is being cancelled and no award will be made form this solicitation, the requirement is no longer required at this time. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION AND A SEPARATE SOLICITATION WILL NOT BE ISSUED. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Solicitation Number for this acquisition is HHS-NIH-NIDA-(SSSA)-14-248SB and is being issued as a Request for Quote (RFQ). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-73 effective April 29, 2014 This acquisition is set aside 100% for small businesses. The North American Industry Classification System (NAICS) Code for this procurement is 325120 and the Small Business Size Standard is 1000 employees; Helium, Manufacturing. STATEMENT OF OBJECTIVES To procure a minimum of 10,000 l and up to 40,000 l of liquid helium for the initial installation and start-up of the 11.7T Magnetic Resonance Imagining (MRI) unit (30,000 l for the human magnet and 10,000 l for the animal magnet). STATEMENT OF WORK This purchase is part of a multi-million dollar project to install the strongest magnet built to date for human MRI at the NIH. The liquid helium is used to cool down the magnet during set-up and initial testing. We currently are projecting the delivery to be around September 22, 2014 for the Human Magnet, however, the magnet schedule is subject to change, as specified by the magnet manufacturer, and requires the contractor's capability and flexibility to deliver successfully. The commencement schedule for the animal magnet is to be determined. The contractor shall successfully plan, schedule and maintain an adequate stock of liquid helium, to safely and securely deliver to the Government as needed for the magnet installer to perform the magnet installation. The contractor shall deliver supplies up to 96 days as needed. An approximate schedule is given under the delivery section of this statement of work. The contractor shall possess the capability and flexibility regarding the amount for delivery and the time for delivery based on each ‘Delivery Call' from the Government Contracting Officer Representative (COR), this could include a daily delivery if needed by the Government. The contractor shall be aware that Liquid Helium evaporates steadily while in storage, and, must demonstrate practices which indicate the contractor's awareness of this instability. This requirement has a specific ordering process for the delivery of the liquid helium due to the uncertainty of quantities needed during the installation and testing phase of the magnets. Ordering procedures are as follows: 1. "Delivery Calls' shall occur in writing: Via E-Mail from the Government Contracting Officers Representative (COR) to the Contractor Designated Point of Contact (POC). 2. The Government COR shall place each ‘Delivery Call' to the Contractor Designated POC 48 Hours in advance of a needed delivery for a stated amount and time. 3. The Contractor Designated POC shall confirm each ‘Delivery Call' to the Government COR within 24 Hours of the Government COR's ‘Delivery Call'. 4. Each ‘Delivery Call Confirmation' shall occur in writing: Via E-Mail from the Contractor Designated POC to the Government COR. 5. The Government COR and the Contractor Designated POC shall maintain detailed records of each ‘Delivery Call', ‘Delivery Call Confirmation', needed delivery: for a stated amount and time, signatures, invoices, remaining funds on the order and all other applicable business. 6. The contractor shall use certified, safe and secure personnel, possessing valid identification, to deliver the supplies to the Government. 7. Unless otherwise specified by the "Delivery Call", satisfactory performance or/and delivery shall occur only during Monday through Friday, 8:00 A.M. through 5:00 P.M. Eastern Standard Time, excluding Federal Holidays. 8. The deliveries (and pick up of empty containers) are to be made to the NMR Center Loading dock, 10 Center Drive, building 10 on the NIH campus. This loading dock is of substandard height and therefor a truck with lift gate will be required for the safe delivery of the Dewars. 9. The preferred container for delivery is 500l Dewars; however a limited number of smaller Dewars (250 l, 350 l) will be acceptable. The contractor shall remove all empty Dewars at time of delivery and at the conclusion of the order remaining empty containers shall be removed no later than48 hours after notification by the Government COR. Please refer to the attached Statement of Work for complete details, specifications and proposed delivery schedule.. The following attachments are provided to assist you in preparing your proposal responding to this solicitation. Attachment No. 1: Statement of Work Attachment No. 2: Invoice Instructions The following Provisions and Clauses apply to this RFP: FAR 52.212-1 Instruction to Offerors-/Commercial Items (FEB 2012 FAR 52.212-2 Evaluation - Commercial Items (Jan 1999), (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (End of provision) Award Criteria Selection of an Offeror for award will be based on the lowest price technically acceptable proposal(s). The evaluation for technically acceptable will be based on the demonstrated capabilities of the prospective Contractors in relation to the needs of the project as set forth in the RFQ. The merits of each proposal will be evaluated carefully. Each proposal must document the feasibility of successful delivery of the requirements of the RFQ. FAR 52.212-4 Contract Terms and Conditions Commercial Items (FEB 2012), FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Sept 2013). Contracting Officer's Representative The following Contracting Officer Technical Representative (COR) will represent the Government for the purpose of this contract: To be determined at the time of award. The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the statement of work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance. The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; or (5) otherwise change any terms and conditions of this contract. The Government may unilaterally change its COTR designation. Post Award evaluation of Contractor Performance a)Contractor Performance Evaluations Interim and final evaluations of Contractor performance will be prepared on this contract in accordance with FAR 42.15. The final performance evaluation will be prepared at the time of completion of work. In addition to the final evaluation, interim evaluation(s) shall be submitted at the time of the annual evaluation. Interim and final evaluations will be provided to the Contractor as soon as practicable after completion of the evaluation. The Contractor will be permitted thirty days to review the document and to submit additional information or a rebutting statement. If agreement cannot be reached between the parties, the matter will be referred to an individual one level above the Contracting Officer, whose decision will be final. Copies of the evaluations Contractor responses and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions. b) Electronic Access to Contractor Performance evaluations Contractors that have internet capability may access evaluations through a secure Web site for review and comment by completing the registration form that can be obtained at the following address: hhtp://oamp.od.nih./OD/CPS/cps.asp. The registration process requires the Contractor to identify an individual that will serve as a primary point of contact and who will be authorized access to the evaluations for review and comment. In addition, the Contractor will be required to identify an alternate contact that will be responsible for notifying the cognizant contracting official in the event the primary contact is unavailable to process the evaluation within the required 30-day time frame. Reporting Matters Involving Fraud, Waste and Abuse Anyone who becomes aware of the existence or apparent fraud, waste and abuse in NIH funded programs is encouraged to report such matters to the HHS Inspector general's Office in writing or the Inspector general's hotline. The toll free number is 1-800-HHS-TIPS (1-800-447-8477). All telephone calls will be handled confidentially. The email address is Htips@os.dhhs.gov and the mailing address is: Office of the Inspector general Department of Health and Human Services TIPS HOTLINE PO Box 23489 Washington, DC 20026 ADDITIONAL PROPOSAL INSTRUCTIONS: Full text copies of the representations and certifications for the other cited provisions and clauses may be obtained online at the NCI website at http://amb.nci.nih.gov. Additional proposal preparation instructions are as follows: The Offeror must submit with its proposal; 1. A description of their ability to fulfill the maximum requirements for liquid helium according to the specified delivery schedule. Please note that Offerors must either complete FAR 52.212-3, Offerors Representation and Certifications - Commercial Items (Aug 2009) or provide a copy of the valid certifications registrations and Representation and Certifications from the System of Award Management Applications (SAM) with their technical/business proposal submission. Questions regarding this combined synopsis/solicitation must be received in this office by June 27, 2014. Offers must be received by 10:00 AM. (EST) June 20, 2014. Facsimile submissions are not authorized and collect calls will not be accepted. Submit offers to: Mr. Brian J. Lind Contract Specialist National Institutes of Health National Institute on Drug Abuse Station Support Contracts\Simplified Acquisitions Branch Building, 31 Room 1B59 MSC 2080 Bethesda, MD 20892-2080 Please reference the solicitation number HHS-NIH-NIDA-(SSSA)-14- 248 on your offer. Requests for information concerning this requirement are to be addressed to Brian Lind via e-mail only to lindbj@nida.nih.gov prior to the closing date for questions.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/NIDA-2/HHS-NIH-NIDA-(SSSA)-14-248SB/listing.html)
- Place of Performance
- Address: National Institures of Health, The National Institute of Neurological Disorders and Stroke (NINDS), The Functional and Molecular Imaging (LFMI) Section, Building 10, Room B1D725, Bethesda, Maryland, 20892, United States
- Zip Code: 20892
- Zip Code: 20892
- Record
- SN03509166-W 20140914/140912235847-d3b7cb8c83323f7b52672be36f4f31e8 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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