Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 24, 2014 FBO #4687
DOCUMENT

H -- WIC VAMC, MEDICAL PHYSICS SERVICES 589-15-1-4731-0010 - Attachment

Notice Date

9/22/2014
 

Notice Type

Attachment
 

NAICS

541380 — Testing Laboratories
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office (NCO) 15;3450 S 4th Street;Leavenworth KS 66048
 

ZIP Code

66048
 

Solicitation Number

VA25514Q1921
 

Response Due

9/30/2014
 

Archive Date

11/29/2014
 

Point of Contact

David R. Cogburn
 

E-Mail Address

.
 

Small Business Set-Aside

Total Small Business
 

Description

AGENCY: Department of Veterans Affairs OFFICE ADDRESS: VISN 15 Contracting Office, 3450 S. 4th Street, Leavenworth, Kansas 66048 CLASSIFICATION CODE: R Professional, administrative, and management support services NAICS CODE: 541380 This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation on part of the Department of Veterans Affairs The purpose of this Sources Sought notice is to identify technically qualified businesses that can provide quarterly and annual Medical Physics Services for the Robert J. Dole VA Medical Center, 5500 East Kellogg Ave, Wichita, KS, 67218. The Robert J. Dole VA Medical Center anticipated Medical Physics requirements are outlined below in the Draft Statement of Work. Responses to this notice should include the following: Name of company/provider, business size (large or small); identify if the company/provider falls into any of the following socioeconomic categories- Service-disabled veteran-owned small businesses; Veteran-owned small businesses; 8(a) small businesses; women-owned small businesses; HUBZone small businesses; or Small disadvantaged businesses; and the company/provider's size classification relative to the North American Industry Classification System (NAICS) code. Please include information on Medical Physics Services previously performed at any VA medical Centers and/or other government entities, to include contract numbers, dates of performance and points of contact. Include any other pertinent information which demonstrates the company/provider's ability to meet the above requirement. This is NOT a solicitation for proposals, proposal abstracts, or quotations; no formal solicitation documentation exists at this time. Responses to the information requested will assist the Government in determining the appropriate acquisition method, including if a set-aside is possible. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s)." All responses shall be submitted in writing no later than the close of business September 30, 2014, 2pm local time, to the attention of David R. Cogburn, Department of Veterans Affairs, Heartland Network 15, 3450 S. 4th Street, Leavenworth, Kansas 66048. E-mail address: David.Cogburn@va.gov. If there are any questions or additional information needed, please contact David Cogburn at 913-946-1141. DRAFT STATEMENT OF WORK RADIATION PHYSICS SERVICES CONTRACT Provide the below listed services for the Robert J. Dole Medical Center, 5500 East Kellogg, Wichita, KS 67218. The services listed below will be provided by a qualified Medical Physicist. The Physicist will visit the facility for whatever length of time is necessary for the performance of these services. The tests will be performed to help ensure compliance with applicable Federal, State, and JCAHO regulations and guidelines. All tests will be documented in a formal report and submitted within two weeks of completion of the work. 1.Preparation of drafts for State radioactive materials license applications and amendment letters. 2.Calibration of the following instrumentation: a.Quarterly calibration of the dose calibrator for linearity and accuracy. Geometrical variation will be done after repair or replacement. b.Quarterly E-dial resolution checks (full width half maximum) and Chi-square measurements on all probe devices and well counters. c.Quarterly review of daily floods and weekly bar phantom resolution checks. d.Annual calibration of survey meters and quarterly instruments check to verify proper operation. e.Annual efficiency determination for well/uptake systems used for routine wipe test evaluations. 3.Quarterly checks of all records and surveys (dosimeters, disposition records, waste disposal, floods, etc.) as required for compliance with federal and state regulations and accreditation standards. 4.Quarterly review of the Quality Management program for completeness and accuracy. Annual summary report will be presented to the Radiation Safety Committee. 5.Provide an annual ALARA summary for the RSO. Annual summary will be presented to the Radiation Safety Committee. 6.Provide annual review of Radiation Safety Program. Annual summary to be presented to the Radiation Safety Committee. 7.Provide in-service program for radiation workers as required by federal, state and certifying boards for continuing education standards. 8.Perform semi-annual leak test and inventories as necessary for all sealed sources. 9.Attend/participate as a member of the Radiation Safety Committee. 10.Provide health physics support in all phases of the radiation protection program as required by 1OD-91. 11.Provide procedures and training to ED personnel for the acceptance of radiation accident cases should it be necessary to receive this type of patient. 12.Provide dosimetry/fetal dose calculations. 13.Provide emergency evacuation times for those areas where ventilation studies are performed. MEDICAL PHYSICS SERVICES FOR DIAGNOSTIC RADIOLOGY (Annual Visit Program) The services below will be provided by a qualified Medical Physicist on an annual basis. The Physicist will visit the facility for whatever length of time is necessary for the performance of these services. BRH, NCRP, JCAHO, and state guidelines will be used in the performance of these tests. 1.Determine x-ray beam, light beam alignment for radiographic and fluorographic units. 2.Measure the table top or patient entrance dose on all fluoroscopy units. Measure photo- timed spot film exposure when possible. 3.Measure the tub head leakage (radiographic units) and/or under table scatter (fluoro units) 4.Perform a radiation scatter survey. 5.Visual inspection of cables, operator's booth requirements, meters, and switches. 6.Determine the half-value layer on all radiographic and fluorographic tubes. 7.Perform mAs linearity and exposure/timer reproducibility checks on radiographic units. Photo-timed reproducibility will be checked on those units equipped with photo-timing. 8.Measure the exposure in air under fixed and photo-timed conditions where possible on all radiographic equipment. 9.Perform kVp calibration check using non-invasive measurements. 10.Determine fluoro focus and resolution. 11.C-Arm units will be checked in both radiographic and fluoro modes. The following services are included in the annual program/cost: 1.Perform evaluation of all film badge records. 2.Supply patient radiation exposure charts for radiographic and fluorographic units. 3.Review/provide radiation safety policies and procedures. The following services are available but are not included in the annual program cost: 1.Specialized dosimetry/fetal dose calculations. 2.Facility design/shielding calculations. 3.Acceptance testing of new equipment. Miscellaneous services included at no additional cost: I.Unlimited phone consultation. 2.If scheduled, on site availability during state/FDA.ACR inspections. MEDICAL PHYSICS SERVICES FOR CT UNITS (Annual Visit) The services below will be provided by a qualified Medical Physicist on an annual basis. The tests will be performed to help ensure compliance with applicable State, Federal, and JCAHO regulations and guidelines. The Physicist will visit the facility for whatever length of time is necessary for the performance of these tests. I.Measure the CT does profile for a head and body phantom at 10, 5, and 3 mm slices at the commonly used kVs. 2.Calculate CT does indexes for the common exams performed on the scanner. 3.Determine the high and low contrast resolution at 10, 5, and 3 mm slice thickness. 4.Evaluate image uniformity for any rings and artifacts. 5.Measure CT numbers for water, high contrast insert, and low contrast insert to monitor.. image n01se. 6.Measure slice thickness accuracy for 10, 5 and 3 mm thick slices. 7.Check internal and external light positioning accuracy. 8.Check slide location/light alignment. 9.Perform a radiation scatter survey inside the scanner room, inside control booth and in the surrounding area to insure the radiation safety of personnel in the area. 10.Review the facility quality control program for compliance with JCAHO and State requirements. Equipment List DescriptionMFG/Model No.Serial No.Entry No.LocationWarranty Digital Diagnost VM9890-010-83901 PHILIPS070225786610153F-1-WlN/A C-ARM OEC 9900 ELITE FLUOROSCOPIC MOBILE SYSOEC 9900 ELITEES1299117450247-26-WIN/A C-ARM OEC 9900 ELITE FLUOROSCOPIC MOBILE SYSOEC 9900 ELITEE2057699604226-34-WIN/A C-ARM OEC 9900 ELITE FLUOROSCOPIC MOBILE SYSOEC 9900 ELITEE23812153043002-34-WINov. 13, 2015 C-ARM OEC 9900 ELITE FLUOROSCOPIC MOBILE SYSOEC 9900 ELITEE23813153044002-34-WINov. 13, 2015 AMX 4 PLUS MOBILE RADIOGRAPHIC SYSTEMAMX-4+ GE1009611WK382151133-1-WIN/A W-SCANNING SYSTEMS: CTPHILIPS BRILLIANCE 64 SLICE 916277836111-1-WIN/A W-R/F SYSTEMS: GENERAL-PURPOSEPHILIPS MULTIDIAGNOST ELEVA 7083272533153D-1-WlN/A W-RADIOGRAPHIC UNITS: DENTALKODAK 8000VEXX07088061103-1-WIN/A W-RADIOGRAPHIC UNITS: DENTALEASTMAN KODAK CS 2200UEYB03088063117-19-WIN/A W-RADIOGRAPHIC UNITS: DENTALEASTMAN KODAK CS 2200UEYB03188064119-19-WIN/A W-RADIOGRAPHIC UNITS: DENTALEASTMAN KODAK CS 2200UEYB03288065118-19-WIN/A W-RADIOGRAPHIC UNITS: DENTALEASTMAN KODAK CS 2200UEYB03388066103-1-WIN/A W-RADIOGRAPHIC UNITS: DENTALEASTMAN KODAK CS 2200UEYB02988062121-19-WIN/A W-SCANNING SYSTEMS: GAMMAADAC SKYLIGHTK0306004257326106-19-WIN/A W-DOSIMETERS: RADIATIONBIODEX 086-250454910778915104-19-WIN/A W-R/F SYSTEMS: CARDIOVASCGE MEDICAL INNOVA 3100-IQ316651INNOVA 310078393218-2-WIN/A W-R/F SYSTEMS: CARDIOVASCGE MEDICAL INNOVA 4100-IQ316651INNOVA 410078373216-2-WIN/A
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/LeVAMC/VAMCKS/VA25514Q1921/listing.html)
 

Document(s)

Attachment
 

File Name: VA255-14-Q-1921 VA255-14-Q-1921SRC.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1646796&FileName=VA255-14-Q-1921-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1646796&FileName=VA255-14-Q-1921-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Robert J. Dole VA Medical Center;5500 East Kellogg Street;Wichita, KS

Zip Code: 67218-1607
 

Record

SN03522397-W 20140924/140922235745-fa3129feca406555062307bbaecf063d (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |