AWARD
99 -- Storm Water Monitoring Support at Kirtland AFB, NM
- Notice Date
- 9/28/2014
- Notice Type
- Award Notice
- NAICS
- 541620
— Environmental Consulting Services
- Contracting Office
- USACE District, Albuquerque, CESPA-CT, 4101 Jefferson Plaza NE, Albuquerque, NM 87109-3435
- ZIP Code
- 87109-3435
- Solicitation Number
- W912PP-14-T-0168
- Archive Date
- 10/28/2014
- Point of Contact
- Glenda Kohlieber, 575-652-4135
- E-Mail Address
-
USACE District, Albuquerque
(glenda.d.kohlieber@usace.army.mil)
- Small Business Set-Aside
- N/A
- Award Number
- W912PP-14-P-0150
- Award Date
- 9/26/2014
- Awardee
- BURGOS GROUP LLC (625405191) <br> 4700 LINCOLN RD NE <br> ALBUQUERQUE, NM 87109-2303
- Award Amount
- $70,481.00
- Line Number
- 0001
- Description
- This contract action was accomplished using other than competitive procedures because a statute exists that expressly authorizes or requires that the acquisition be made from a specific source or through another agency (FAR 6.302-5); specifically, Sole source awards under the 8(a) Program. Per FAR 6.302-5 a J&A is not required for this award. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the Storm and Waste Water Monitoring Program Compliance Support services as defined in this Performance Work Statement (PWS), except for those items specified as Government furnished items and services. The Contractor shall perform to the standards in this contract.Task #1a: Storm Water Monitoring Support, Multi-Sector General Permit for Industrial Activities This task involves the collection and visual analysis of storm water samples from a qualifying storm event during each of the four quarterly periods for five sector sample stations, sample collection and laboratory analysis of three background sampling stations and reporting. The specifics of these tasks are discussed as follows: Sample Station Locations Background Locations: Background sample stations to be determined by 377 MSG/CEAN. Outfall A: Small Arroyo just north of the Trestle Site and east of the Hot Pad and south of Pennsylvania Street. Outfall B: Inflow into South Gate Road Retention Basin. Outfall C: Drainage west of Ammo Rd. & southeast of LF-01. Outfall D: Small Arroyo just southwest of active C&D Landfill (LF-268). Outfall E: In ditch along Demolition Range Road at west side of 30 quote mark culvert; EOD Range drainage. One storm water sample from each sample location (excluding the background sample locations: background locations will only require two quarters of sampling per location) shall be collected during the four quarterly sampling periods. If no qualifying storm event occurs during a specific quarter or if a sample is not collected at a given location (due to low or no flow), a substitute sample during the next qualifying storm event must be collected. The required number of samples must be achieved. Background Monitoring- Collect a minimum of one grab sample from three stations during two quarterly monitoring periods (total of six samples). The sample is to be collected from a discharge resulting from a measurable storm event and that occurs at least 72 hours from the previously measurable storm event (the required 72-hour storm event interval may be waived under certain circumstances). The grab sample must be collected within the first 30 minutes of a measurable storm event. If it is not possible to collect the sample within the first 30 minutes of a measurable storm event, the sample must be collected as soon as practicable after the first 30 minutes and you must document why it was not possible to take samples within the first 30 minutes. The 72-hour (3-day) storm interval does not apply if you document that less than a 72-hour (3-day) interval is representative for local storm events during the sampling period. When adverse weather conditions prevent the collection of samples during the quarter, you must take a substitute sample during the next qualifying storm event. Samples must be analyzed consistent with 40 CFR Part 136 analytical methods and using test procedures with quantitation limits at or below benchmark values for all benchmark parameters for which KAFB is required to sample. All samples must meet the constituent hold times. Visual Analysis - Collect a minimum of one grab sample per unit during each quarterly monitoring period (excluding the background sample locations). Following storm water sample collection, visually analyze the sample from each location. The examiner shall document observations of color, odor, clarity, floating solids, settled solids, suspended solids, foam, oil sheen, and other obvious indicators of storm water pollution. The visual examination must be made during daylight hours. When adverse weather conditions as described in Part 4.2.3 of the MSGP prevent the collection of samples during the quarter, you must take a substitute sample during the next qualifying storm event. Documentation of the rationale for no visual assessment for the quarter must be provided for each outfall. Your visual examinations must be made on samples collected within the first 30 minutes of when the runoff or snowmelt begins discharging from the facility. If it is not possible to collect the sample within the first 30 minutes of discharge, the sample must be collected as soon as practicable after the first 30 minutes and you must document why it was not possible to take samples within the first 30 minutes. Field Records - Record the sample collection date and time, sample collection location, visual assessment date and time for each sample, personnel collecting the sample and performing visual assessment and their signatures, nature of discharge (i.e., runoff or snowmelt), results of observations of the storm water discharge, probable sources of any observed storm water contamination, the duration (in hours) of the storm event sampled, rainfall total or snowmelt measurements or estimates (in inches) of the storm event that generated the sampled runoff, the duration between the storm event sampled and the end of the previous measurable storm event (in days), and the estimated total volume (in gallons) of the discharge sampled. Submit all collected background samples for laboratory analysis outlined in Table III.A-1. Records of monitoring information must also include the date(s) analyses were performed, the individual(s) who performed the analyses and the analytical techniques or methods used. The contractor is responsible for all costs associated with sample collection materials and supplies, sample shipment, and laboratory analysis. Sample collection information discussed above (Sample Collection and Analysis item 2 and 3), shall be summarized in narrative and provided for each outfall. A report (electronic copy) that includes the analytical reports including QA/QC and all other required information shall be submitted to the email address shown below no later than 5 calendar days following receipt of laboratory results for each sampling event and no later than 35 calendar days following sample collection.During the contract period, the contractor will be required to maintain the equipment at the five sector sample stations and the three background sample stations pursuant to manufacture specifications to ensure proper operation and effective collection of storm water samples. This also includes purchase and installation of various sample collection station wear items/parts required to keep the units in working order. The contractor must retain records of all calibration and maintenance records and all original strip chart recordings for continuous monitoring instrumentation and provide the records as requested. Prior to initiating sampling on this contract and between sampling events, the contractor shall perform the following specific preventative maintenance items at each of the five statationary sample stations and the one portable sample station: thoroughly clean and decontaminated the 2.5 gallon polyethylene sample bottle thoroughly clean rain gauge thoroughly clean accumulated dust and debris from the inside of the fiberglass storm box Following collection of a sample from a given location, the contractor shall conduct all maintenance required (cleaning of sample collection devices, cleaning of hoses, etc.) to prepare the unit for the next sampling event. Task #2: Waste Water Monitoring Support The contractor will provide all labor, equipment, and supplies required to provide laboratory services for analysis of wastewater samples. The contractor shall provide: Sample containers (with required sample preservatives) and supplies needed for each sampling event. Sample containers are to be delivered to the 377 MSG/CEANC office at 2050 Wyoming Blvd. SE. The contractor is required to provide said sample containers and supplies within a 24-hour period following a request from KAFB Environmental Management personnel. The contractor will provide original laboratory reports (electronic copy) to KAFB Environmental Management personnel within 20 working days following delivery of samples to laboratory. In addition, the contractor will summarize the results for each outfall and event in an excel spreadsheet. A template will be provided. The contractor will collect samples for analysis from four permitted sanitary sewer manholes (two semiannual sampling events), and wastewater generated from the discharge unit at the Kirtland AFB Golf Course (two semi-annual sampling events). Sampling efforts at the sanitary sewer manholes will include coordination with Albuquerque-Bernalillo County Water Utility Authority (ABCWUA) personnel for placement of their samplers, cleanout as needed of sampling locations, and collection of samples.The contractor will be required to collect split samples with the ABCWUA at four fixed sampling locations. ABCWUA will provide sampling instruments and will place into manhole. Contractor will only be required to obtain split samples. There will be a total of two-twenty four (24) hour composite samples obtained from each of the four locations. The composite samples will be collected sequentially beginning twenty four (24) hours after placement of sampling instruments into manhole. If a sample is not obtained from a particular location, a substitute sample will be collected the following day and until the required number of sample (s) are obtained. The contractor must be readily available at the time the ABCWUA assigns. Sampling events will occur semiannually and generally in the months of March and August. Sample collection will take approximately three-four hours per day. Contractor shall not negotiate time of sampling or any other matters with the ABCWUA. Additional Deliverables: In addition to the deliverables listed under each task, the Contractor shall provide a monthly status report describing work completed during the reporting period. Task #3: Municipal Separate Storm Sewer System (MS4) Permit Support (Option) The contractor shall procure up to three (3) ISCO 6712 samplers, or similar units as current equipment. The contractor shall also procure up to three (3) outdoor enclosure units to house the ISCO samplers. The contractor shall permanently install the outdoor enclosures and ISCO samplers at locations identified by the installation POC and revised SWMP. Equipment must meet the requirements of 40 CFR122.26c (i) D, E, EPA 800/B-92-001, NPDES Storm Water Sampling Guidance Document, AFI 32-7041 and the watershed MS4 permit. After installation, the contractor shall complete all maintenance and calibration previously identified. The contractor shall procure samplers and all the necessary accessories to collect samples, measure level depth and rain fall to include, but not limited to, rain gauge, strainer, protective strainer casing, sample tubes, sampling container and ultrasonic level sensors with sun shield and sunlight resistant teflon/conduit to house external components. Units shall have compatible cold weather modification which lowers the operating temperature from 32 F to approximately 0 F. The units shall be equipped with the 710 ultrasonic flow module, or equivalent module, to communicate with the ultrasonic level sensor. Calibration shall be performed to meet manufacturer specifications and adjusted for site specific parameters such as width of channel and depth of level sensors. The contractor shall procure Storm Box outdoor enclosure units, or similar quality product, to house the ISCO samplers. The contractor shall install brackets/braces to support the Teflon/conduit (must be sunlight resistant) that house the sample tube and the electrical wiring from the ISCO sampler to the point of sample collection. The contractor shall procure and install 45 AMP-Hour @ 12 V DC batteries with guard cases and solar panels with each new unit. All units and equipment must be permanently installed with fully operable ISCO samplers at locations to be identified by base personnel. The contractor shall collect two (2) samples from each of the sample locations noted below for the annual reporting period if a qualifying storm event occurs. Sampling shall meet the respective wet and dry weather monitoring requirements in the MS4/SWMP (Seasonal monitoring periods are the Wet Season: June 1 through September 30; Dry Season: October 1 through May 31. Outfall F: Overflow point from Kirtland Family Housing area, South of Wyoming Gate. Outfall G: Outflow into North Detention Basin, SW of the Kirtland AFB Commissary. Up to three (3) additional outfalls as identified by the installation POC and SWMP. All samples shall be collected, analyzed and reported IAW the MS4/SWMP requirements and 40 CFR 136, unless exempt, and using test procedures with quantitation limits at or below benchmark parameter values. All samples must meet the constituent hold times. The contractor shall collect and analyze additional constituents and/or samples, as required, based on final permit issuance, regulatory changes or federal, state or local statue revisions during the permit term. All samples shall be collected and analyzed IAW the MSGP/SWPPP, applicable federal, state and local laws, regulations and statutes, and DoD/AF policies. Monitoring methodology shall consist of collecting a minimum of four (4) grab samples spaced at a minimum interval of fifteen (15) minutes each (or a flow weighted automatic composite). Individual grab samples shall be preserved and delivered to the laboratory where samples will be combined into a single composite sample from each monitoring location. DO, pH, conductivity, and temperature shall be analyzed in the field within fifteen (15) minutes of sample collection. 1.Wet Weather: The contractor shall collect one (1) sample for TSS, TDS, COD, BOD5, DO, oil and grease, E.coli, pH, total kjeldahl nitrogen, nitrate plus nitrite, dissolved phosphorus, total ammonia plus organic nitrogen, total phosphorus, PCBs and Gross alpha. Wet weather monitoring shall be performed only when the predicted (or actual) rainfall magnitude of a storm event is greater than 0.25 inches and an antecedent dry period of at least forty-eight (48) hours after a rain event greater than 0.1 inch in magnitude is satisfied. 2.Dry weather: The contractor shall collect one (1) sample for BOD5, TSS, E. coli, TPH/Oil and Grease, nutrients, and other pollutants identified as cause of impairment. Dry weather monitoring shall be performed only when an antecedent dry period of at least seventy-two (72) hours after a rain event greater than 0.1 inch in magnitude is satisfied.
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