SOURCES SOUGHT
B -- Surface and Distribution Command (SDDC)/Transportation Engineering Agency (TEA) Traffic Engineering Services - RFI
- Notice Date
- 10/7/2014
- Notice Type
- Sources Sought
- NAICS
- 541330
— Engineering Services
- Contracting Office
- Other Defense Agencies, United States Transportation Command, USTRANSCOM Command Acquisition, 508 Scott Drive, Bldg 1900, Scott AFB, Illinois, 62225, United States
- ZIP Code
- 62225
- Solicitation Number
- HTC711-15-ZD01
- Archive Date
- 10/20/2014
- Point of Contact
- Nancy L. Geisler, Phone: 6182206724
- E-Mail Address
-
nancy.l.geisler.civ@mail.mil
(nancy.l.geisler.civ@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- Sources Sought SOURCES SOUGHT For SURFACE DEPLOYMENT AND DISTRIBUTION COMMAND (SDDC)/TRANSPORTATION ENGINEERING AGENCY (TEA) TRAFFIC ENGINEERING SERVICES Purpose This Sources Sought is being issued for informational and planning purposes. Information gathered will be considered in order to determine the feasibility of small or large business providing the necessary support and whether adequate competition exists to set-aside the competition for small business. The information requested will also be used within USTRANSCOM and SDDC to facilitate decision making and will not be disclosed outside the agency. This announcement is not a Request For Proposal (RFP) or solicitation of any kind. USTRANSCOM and SDDC is not seeking or accepting unsolicited proposals for this requirement. This notice should not be construed as a commitment of any type by the Government to take or not take any action. Please note USTRANSCOM and SDDC will NOT be responsible for any costs incurred by interested parties in responding to this Sources Sought. Period of Performance Base period is 1 August 2015 to 30 July 2016. First option period is 1 August 2016 to 30 July 2017. Second option period is 1 August 2017 to 30 July 2018. The NAICS for this effort is 541330, Engineering Services. The Small Business Administration small business size standard for NAICS code 541330, is $15.0 million annual average receipts (total or gross income) over the past three years. The acquisition strategy of this requirement has yet to be determined. Background The SDDC mission is to provide global surface deployment and distribution services to meet the nation's objectives. SDDC is the Army component of the United States Transportation Command (USTRANSCOM) Transportation Component Commands (TCCs), which includes Military Sealift Command (MSC), and HQ Air Mobility Command (AMC). Scope The contractor shall provide Traffic Engineering Services to SDDCTEA supporting Traffic Engineering Branch requirements in accordance with the details and specifications outlined in this PWS. This includes Traffic Engineering Services and Analysis, Traffic Engineering Publications, Training Materials, and Tools, and Traffic Engineering Studies. The contractor shall provide all personnel, management, supervision, equipment, tools, supplies, materials, transportation, and any other items and services necessary to perform the engineering services outlined in this PWS except those which are made available by the Government and specified in this document. Specific expertise is required in the areas of: transportation engineering, planning, and design, traffic engineering studies, transportation management plans, Origin-Destination studies, traffic circulation studies, highway capacity analysis, signal operation, access control point design, crash studies, roadway safety audits, and pedestrian safety studies. All requirements and engineering services identified in the PWS shall be the property of SDDCTEA upon final acceptance and approval. The contractor shall provide Traffic Engineering Services and Support to the Traffic Engineering mission. Requirements consist of the following: TASK 1 - Limited Scope Traffic Engineering Services and Analysis The contractor shall provide limited-scope traffic engineering studies. Each study may include, but not be limited to, site visit(s), briefings, surveys, safety reviews, analyses, data collection, professional recommendations and development of a study report with Computer Aided Drafting and Design (CADD) exhibits. Examples of typical studies: • Traffic Data Collection; Automatic Traffic Recorder (ATR) and manual • Entry Control Facility recommendations • Installation technical support • Roadside safety assessments • Intersection and network capacity analysis • Traffic Calming • Localized Traffic Impact Study • Master Plan review/assistance • Traffic signing recommendations • Guardrail warrant analysis • Traffic Signal warrant analysis • Pedestrian Studies • Parking Studies • Conceptual CADD based geometric details and concepts • Conduct plan reviews of DOD installation projects to include entry gate designs, signing and pavement marking plans, traffic signal designs, safety improvement projects, roadway design, traffic control plans, roadway lighting, and force protection and security designs. Data provided in support of the project may also be analyzed and/or reviewed. This may include traffic impact studies, design calculations, master planning studies, speed studies, and force protection guidelines. • Provide guidance on an as-needed basis to DOD installations as directed by SDDCTEA. Telephone, email and written guidance shall be provided in the general areas of traffic operations and traffic control devices, force protection as it relates to the control of traffic, entry gate design parameters, roadway lighting, and safety. • At the request of SDDCTEA, the contractor may attend meetings that may include DOD agencies, state departments of transportation, federal agencies, or local municipal Government officials. Deliverables may include meeting minutes and tasks. • Assist with Traffic Engineering Workshop material development. Task 1 required practices and deliverables are described below. Specific requirements will be identified in task orders: • Coordinate with the installation Point-of-Contact (POC) to schedule and conduct an on-site in-brief, with installation stakeholders, to review the scope of work, obtain necessary approvals and discuss data collection activities and outcomes. • Calculate future traffic demand projections utilizing Institute of Transportation Engineers (ITE) trip generation analysis, and independent forecasting based on known Base Realignment and Closure (BRAC), Grow the Army, and/or other known re-stationing. All stationing information shall be obtained through interview with the installation POC and through independent research. The traffic forecast design year shall be full build out year of all known improvements. • For studies involving Entry Control Facilities (ECFs), calculate the new lane requirements based on SDDCTEA Pamphlet 55-15, UFC 4-022-01, The Army Standard (AS) for Access Control Points (ACPs), and all other applicable service related requirements, latest versions. Utilize the SMART Decision Evaluator software (available on SDDCTEA's website) to assist in identifying the existing, short-term, and long-term impacts of security, manpower, automation, and traffic. • For studies involving ECFs, interview the installation force protection and ID check personnel to query additional information concerning the current operations of internal and external access control points. • Provide conceptual scaled drawings of recommendations for new and modified ECFs. When applicable (sight distance triangle requirements, geometric adjustments, striping adjustments, design vehicle accommodations, sidewalks, etc.), provide conceptual scaled drawings of recommendations for intersections and/or roadways that are included as part of this study. This shall include all geometric data used in the roadway alignment, recommended lane configuration, active & passive vehicle barrier placement, striping, signing, environmental constraints, and a statement of feasibility of design. (This is intended to be 11" x 17" foldouts graphically identifying all recommendations - prepared in color to scale with MicroStation CAD software, and overlaid onto an aerial photograph). • Traffic and speed data collection, both manually and with automatic data collectors, shall be collected on a 15-minute period basis. The counting duration shall be subject to the requirements of the specific call order. • Provide existing and future intersection capacity and network analysis utilizing HCS, or SYNCHRO, traffic capacity software. Provide a summary of results and recommendations based on Level of Service (LOS), with consideration of traffic flow and safety. Intersection summary shall include discussion of lane group LOS as well as intersection LOS. Analysis shall include queuing analysis for all intersection lane groups to identify congestion. • Road Safety Assessments shall, at a minimum, address the following items: o Traffic control o Lane configuration o Signing o Striping o Design vehicle accommodation o Operational concerns o Roadside hazards o Improper traffic control devices o Bicycle and pedestrian access o Analysis of most recent five years of crash data, if available. • Categorize short-term andintermediate-term, recommdnationsShort-term recommendations are improvements that can be executed within six months utilizing normal installation maintenance resources that will provide immediate improvements to capacity, safety, and/or operations. Intermediate-term recommendations will are improvements that can be executed within one to two years and require some planning, design, and repair/construction authority to execute. Typically, intermediate-term recommendations can be implemented in stages with minimal impacts. • Provide construction and preliminary engineering cost estimates for all recommendations. • Provide a photographic record of all deficiencies and recommendations, where applicable. Locate them in the report. • Perform desktop analysis of specific safety or traffic engineering related roadway issues based on information and data provided by others. This task requires responsiveness to Agency needs that arise from high priority issues and will require the contractor to respond in a specified timeframe to the agency call order. In order to meet SDDCTEA's Task 1 mission, the contractor shall meet the criteria identified in the Deliverables schedule when a call order is issued. TASK 2 - TRAFFIC ENGINEERING PUBLICATIONS, TRAINING MATERIALS, AND TOOLS The contractor shall prepare engineering/technical publications, training materials, and tools to assist installation engineers with traffic engineering analysis. Example topics may include: Better Military Traffic Engineering, Traffic and Safety Engineering for Better Entry Control facilities, Inclusion of Roundabouts in Planning and Design, FHWA Retro-Reflectivity Standards, and Sign Inventory and Management Systems. Required mediums include documents, slides, published pamphlets, published bulletins, and web-based analysis tools. Engineering/Technical Publications. SDDCTEA has the responsibility of producing Pamphlets. The pamphlets reflect applicable traffic policies and standards affecting military roadways, including traffic control devices, signing, pavement markings, and elements of highway design or access control point design, etc. The contractor may be asked to assist in addressing comments, errata, and needed changes to the following SDDCTEA pamphlets: • Pamphlet 55-8 (Transportation and Travel) • Pamphlet 55-10 (Traffic Engineering for Better Roads) • Pamphlet 55-14 (Traffic Engineering for Better Signs and Markings) • Pamphlet 55-15 (Traffic and Safety Engineering for Better Entry Control Facilities) • Pamphlet 55-17 (Better Military Traffic Engineering) Engineering/Technical Publications. SDDCTEA has the responsibility of producing Bulletins. Traffic Engineering and Highway Safety Bulletins feature important, significant, and timely issues, practices, and topics that are beneficial to Department of Defense installation management, planning, engineering, emergency services, and AT/FP staff. Specific bulletin topics will be identified by task order. Training Materials. Training materials are generated by SDDCTEA to support training of installation personnel in traffic engineering and safety concepts. Materials include documents, slides, visual aids, and videos. The contractor must have a capability to assist in the production of these training materials. Tools. Web-based analysis tools are produced used by SDDCTEA. These include the SMART decision evaluator used in evaluating changes to Access Control Point/Entry Control Facilities (ACPs/ECF) and Better Military Traffic Engineering (BMTE) used to convey basic traffic engineering calculators and provide online calculators for typical traffic engineering analysis. The contractor must be capable of enhancing/upgrading these tools in support of the Traffic Engineering mission. TASK 3 TRAFFIC ENGINEERING STUDIES As directed by SDDCTEA, the contractor shall conduct traffic engineering study support to DOD installations. Generic study types may include: • Comprehensive Traffic Engineering Study • Gate/Entry Control Facility Study • Sign Management Study • Parking Study • Pedestrian Study • Road Safety Assessment • Signal Coordination and Timing (SCAT) Study • Transportation Management Plan General practices and requirements are described below. Specific requirements will be identified in task orders: • Coordinate with the installation Point-of-Contact (POC) to schedule and conduct an on-site in-brief, with installation stakeholders, to review the scope of work, obtain necessary approvals and discuss data collection activities and outcomes. • Calculate future traffic demand projections utilizing Institute of Transportation Engineers (ITE) trip generation analysis, and independent forecasting based on known Base Realignment and Closure (BRAC), Grow the Army, and/or other known re-stationing. All stationing information shall be obtained through interview with the installation POC and through independent research. The traffic forecast design year shall be full build out year of all known improvements. • For studies involving Entry Control Facilities (ECFs), calculate the new lane requirements based on SDDCTEA Pamphlet 55-15, UFC 4-022-01, The Army Standard (AS) for Access Control Points (ACPs), and all other applicable service related requirements, latest versions. Utilize the SMART Decision Evaluator software (available on SDDCTEA's website) to assist in identifying the existing, short-term, and long-term impacts of security, manpower, automation, and traffic. • For studies involving ECFs, interview the installation force protection and ID check personnel to query additional information concerning the current operations of internal and external access control points. • Provide conceptual scaled drawings of recommendations for new and modified ECFs. When applicable (sight distance triangle requirements, geometric adjustments, striping adjustments, design vehicle accommodations, sidewalks, etc.), provide conceptual scaled drawings of recommendations for intersections and/or roadways that are included as part of this study. This shall include all geometric data used in the roadway alignment, recommended lane configuration, active & passive vehicle barrier placement, striping, signing, environmental constraints, and a statement of feasibility of design. (This is intended to be 11" x 17" foldouts graphically identifying all recommendations - prepared in color to scale with MicroStation CAD software, and overlaid onto an aerial photograph). • Traffic and speed data collection, both manually and with automatic data collectors, shall be collected on a 15-minute period basis. • Provide existing and future intersection capacity and network analysis utilizing HCS, or SYNCHRO, traffic capacity software. Network analysis may involve large intersection networks; greater than 10 intersections. Provide a summary of results and recommendations based on Level of Service (LOS), with consideration of traffic flow and safety. Intersection summary shall include discussion of lane group LOS as well as intersection LOS. Analysis shall include queuing analysis for all intersection lane groups to identify congestion. • Road Safety Assessments shall address, but not be limited to, the following items: o Traffic control o Lane configuration o Signing o Striping o Design vehicle accommodation o Operational concerns o Roadside hazards o Improper traffic control devices o Bicycle and pedestrian access o Analysis of most recent five years of crash data, if available. • Categorize short-term, intermediate-term, and long-term recommendations. Short-term recommendations are improvements that can be executed within six months utilizing normal installation maintenance resources that will provide immediate improvements to capacity, safety, and/or operations. Intermediate-term recommendations are improvements that can be executed within one to two years and require some planning, design, and repair/construction authority to execute. Typically, intermediate-term recommendations can be implemented in stages with minimal impacts. Long term recommendations are improvements that can be implemented in three to five years and require extensive planning, design, and construction authority (i.e. MILCON) to execute. • Provide construction and preliminary engineering cost estimates for all recommendations. • Provide a photographic record of all deficiencies and recommendations, where applicable. Locate them in the report. • Perform desktop analysis of specific safety or traffic engineering related roadway issues based on information and data provided by others. • Sign Management Studies shall include, but not be limited to, the following items: o Sign Identification Number (i.e. a unique number identifying the sign panel), developed in coordination with the installation POC o GPS coordinates (i.e. GPS latitude and longitude) o Roadway Name (i.e. route name on which the sign is located) o Installation Date (i.e. date when sign installed) o Sign photo o Sign code (i.e. the MUTCD designation) o Sign message (if unique) o Direction of travel (i.e. northbound, southbound, eastbound, westbound) o Sign Position (i.e. Location of sign relative to road - left, right, overhead) o Lateral offset (i.e. distance from the edge of the traveled way to the near edge of sign panel) o Sign dimensions (i.e. width and height of sign panel) o Mounting Height (i.e. height measured vertically from the bottom of the sign to the top of the curb, or in the absence of curb, to the elevation of the near edge of the traveled way) o ASTM D4956 "Type" and manufacturer of sheeting material (i.e. grade of retroreflective material) o Sign retroreflectivity (Sign retroreflectivity shall be measured using one of the approved MUTCD methods with the chosen method identified within the PWS.) o Number of sign supports o Type of sign support (i.e. wood post, U-channel steel post, square or round tube steel post, I-beam steel post, etc.) o Physical condition of sign face (Comment on condition [e.g. cracking, delamination, etc.], fading or discoloration, contrast, retroreflectivity, and damage due to vandalism) o Rating of the physical condition of sign face (e.g. good, marginal, poor) o Rating of the physical condition of mounting (e.g. good, marginal, poor) o Additional field and desktop observations:  Is the sign the correct one in accordance with the 2009 Edition of the MUTCD? (i.e. proper application)  Is the sign the correct size?  Is the sign needed per the 2009 version of the MUTCD? (Provide only the required signage, eliminating redundant and unnecessary signs.)  Is the sign correctly positioned with respect to lateral clearance?  Is the sign correctly positioned with respect to height above ground?  Is the sign correctly positioned with respect to longitudinal placement along road?  Is the sign visible, both day and night, at the required distance? If not, indicate cause of problem (e.g. blocked by vegetation, other signs, etc.)  Is sign support crashworthy (e.g. breakaway, yielding, or shielded with a longitudinal barrier)? If not, are sign supports located outside the clear zone? White Paper Interested parties are requested to submit the following information in the format of a White Paper as outlined below. The White Paper should be concise (no more than 5 pages) and address only the information requested below (title pages, cover letter, etc., will not count against the 5 page limit). Again, this information will support market research activities within SDDC. A. Company Information: General information, including CAGE B. Business size C. Capabilities: Generally describe your company's abilities and interest in fulfilling SDDC/TEA Traffic Engineering Services. The Government is not asking for disclosure of specific or detailed innovative solutions. D. Identify any DOD contract vehicle(s) and Federal Supply Schedule(s) your company has that you feel would satisfy this requirement. E. Provide a list (General) of organizations your company has recently supported (within the last 3 years)/or current supports for traffic engineering services in the commercial marketplace and DOD. See FAR 2.101(b)(6) for definition of a commercial service. F. Briefly identify industry practices for non-commercial clauses. For example, the use of options. G. Any Other Information Deemed Useful to the Government. Submission Information Responses to this Sources Sought must be submitted via e-mail to Ms. Nancy Geisler at nancy.l.geisler.civ@mail.mil no later than 1400 CT, Friday, 17 Oct 2014. Please refer any questions to Ms. Nancy Geisler via e-mail. Questions must be submitted no later than 0900 CT, Monday, 13 Oct 2014.
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