SOURCES SOUGHT
W -- Wound Vac Rentals 663-15-1-045-0010
- Notice Date
- 10/8/2014
- Notice Type
- Sources Sought
- NAICS
- 532490
— Other Commercial and Industrial Machinery and Equipment Rental and Leasing
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office 20;5115 NE 82nd Ave, Suite 102;Vancouver WA 98662
- ZIP Code
- 98662
- Solicitation Number
- VA26015N0013
- Response Due
- 10/13/2014
- Archive Date
- 11/12/2014
- Point of Contact
- Dean Umathum
- E-Mail Address
-
dean.umathum@va.gov
(Dean.Umathum@va.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a SOURCES SOUGHT NOTICE for market research purposes only to determine the availability of potential businesses with capabilities to provide the services described below. Potential offerors are invited to provide feedback via e-mail to Dean Umathum at dean.umathum@va.gov. Responses will be used to determine the appropriate acquisition strategy for a potential future acquisition. The intended contract period is a one-year base period plus (4) four one-year option periods. Potential contractors shall provide, at a minimum, the following information to Dean Umathum at Dean.Umathum@va.gov. 1) Company name, address, point of contact, phone number, e-mail address, and DUNS. 2) Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program. Anticipated North American Industry Classification System (NAICS) code is 532490 - Other commercial and industrial machinery and equipment rental and leasing. The largest a firm can be and still qualify as a small business for Federal Government programs is no larger than $32.50 Million. [ ] yes [ ] no Small Business (SB) [ ] yes [ ] no HUBZone [ ] yes [ ] no Small Business 8(a) [ ] yes [ ] no Small Disadvantaged Business (SDB) [ ] yes [ ] no Women-Owned (WO) Small Business [ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran Owned Small Business (VOSB) [ ] yes [ ] no Other (please specify) 3) What types of information is needed to submit accurate offers? 4) Comment on any current or potential technical, cost, schedule, or performance risks that you would like to make the Government aware of that concern the draft SOW below. (i.e., problems or any other issues experienced with similar contracts). Include comments on the Draft SOW. 5) How is the service, as described in the draft SOW typically priced? How could it be priced for a Government contract? 6) Provide a brief capability statement (Max 2 pages) with enough information to determine if your company can meet the requirement. The Capabilities Statement for this sources sought is not expected to be a Request for Quotations, Request for Proposals or Invitation for Bids, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company's ability to provide the services outlined in the draft SOW below. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. Submission of capabilities statement will assist our office in tailoring the requirement to be consistent with industry standards. The capabilities will be evaluated solely for the purpose of determining to Set-Aside for the Small Business (SB) Community or to conduct as an Unrestricted Procurement. Other than small businesses may respond to this notice in the event the market does not indicate SB interest. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. The DRAFT SOW as follows. Thank you for your participation. STATEMENT OF WORK FOR U.S. DEPARTMENT OF VETERANS AFFAIRS (VA) PUGET SOUND HEALTHCARE SYSTEM RENTAL OF WOUND VACUUM SYSTEMS 1. CONTRACT TITLE. Wound Vacuum Systems 2. PERIOD OF PERFORMANCE. The Government anticipates a firm fixed-price contract for wound Vacuum Systems rentals. The period of performance shall be date of award - 1 year with four (4) one year option periods. 3. BACKGROUND: The Puget Sound Veterans Medical Center requires wound vacuum rentals for veterans. Since each patient's condition is unique the facility does not always have the inventory on hand, a contract shall be established which allows for ordering various types of wound vacuums. 4. SCOPE OF WORK: The contractor shall provide all necessary labor, materials, supplies, equipment and transportation to provide wound vacuum rentals. The locations of delivery shall be at the VA Puget Sound Seattle Division, 1660 S. Columbian Way, Seattle, WA 98108 and the VA Puget Sound American Lake Division, 9600 Veterans Drive, Lakewood, WA 98493. 5. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES Task 1: The Contractor shall ensure all equipment is cleaned and covered in a plastic bag upon arrival, with inspections sheets attached, certifying it was decontaminated and in working order as appropriate by State and Federal Guidelines. Task 2: The Contractor shall ensure that all filters are changed in accordance with their service schedule. Task 3: The Contractor shall ensure that all technicians are qualified and trained to work on the equipment rented through this company. Task 4: During Daytime hours: Copies of deliveries and pickups will be left with Service Line representative or designated COR. Task 5 : During After Hours: Copies will be delivered to Bldg. 100/RM# BD-104 and left. 7. PERFORMANCE MONITORING: The tasks are well defined and can, therefore, be easily monitored by the Government POC, who shall represent the Government for this process. Additionally: A Vendor representative will, on a weekly basis, come to the Service Line area, to be escorted around the facility to conduct an in-house inventory of where their products are located. A copy of that inventory will be left with the Service Line COR; unused equipment will be removed by vendor. DELIVERIES: To be made within four hours from notification PICKUPS: To be made within 24 hours after notification to vendor by service line staff 8. GOVERNMENT HOLIDAYS: The following National holidays are observed by the Federal Government: New Year's Day Martin Luther King's Birthday President's Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also included would be any day specifically declared by the President of the United States of America as a National Holiday. 9. DELIVERY LOCATION: 9.1 VA Puget Sound Medical Center Seattle Division 1660 S. Columbian Way Seattle, WA 98108 9.2 VA Puget Sound Medical Center American Lake Division 9600 Veterans Drive SW Tacoma, WA 98493 10. SCHEDULE FOR RETURNS: Any unused products identified during the weekly walk thru inventory will be returned to vendor. 11. SECURITY REQUIREMENTS Contractor staff will have all their tech's coming to facility fingerprinted in accordance with Vendor local I.D policy.. 12. INVOICING: The Contractor shall submit by the fifth day of the month for all rentals made during the previous month. Invoices shall contain the following minimum information: a.Name of VA employee who placed the order b.Patient Name c.Patient Room Number d.Type of mattress/equipment provided e.Purchase order and/or serial number f.Delivery date g.Pick Up date h.Total number of rental days i.Cost per daily rental j.Any applicable discounts Payments shall be made in arrears, upon a properly prepared invoice at the office designated to receive the invoice. The invoice shall include the Contract Number as well as the Purchase Order Number. Invoices shall be submitted electronically to: Financial Services Center P.O. Box 149971 Austin, TX 78714
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