SOLICITATION NOTICE
J -- Maintenance Services Contract for BD Biosciences Instrumentation
- Notice Date
- 10/22/2014
- Notice Type
- Presolicitation
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, 9609 Medical Center Drive, Room 1E128, Rockville, Maryland, 20852, United States
- ZIP Code
- 20852
- Solicitation Number
- N02NC52502-78
- Archive Date
- 11/21/2014
- Point of Contact
- Francisco Mendoza, Phone: 2402765668, Seena Ninan, Phone: 240-276-5419
- E-Mail Address
-
francisco.mendoza@nih.gov, ninans@mail.nih.gov
(francisco.mendoza@nih.gov, ninans@mail.nih.gov)
- Small Business Set-Aside
- N/A
- Description
- Short Title: Maintenance Services Contract for Becton Dickinson Biosciences Flow Cytometry Instrumentation. Document Type: Presolicitation Notice Solicitation Number: N02NC52502-78 Posted Date: 10/22/2014 Response Date: 11/06/2014 3:30PM EST Classification Code: J066 - Maintenance, Repair, and Rebuilding of Equipment NAICS Code: 811219 - Other Electronic and Precision Equipment Repair and Maintenance. Business Size Standard: $20.5 M Contracting Office Address: Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, 9609 Medical Center Drive Room 1E140 Rockville, MD 20850. Description: The National Cancer Institute (NCI), Center for Cancer Research (CCR), Experimental Immunology Branch (EIB) plans to procure on a sole source basis with BD Biosciences, 2350 Qume Drive, San Jose, CA 95131-1807 maintenance services for the flow cytometry hardware and software systems. The equipment to be covered is: GSA CLINs: 1. BD FACSCalibur SN E5196 (4 color) - Open market 2. BD FACS Flow Supply System SN N1227 3. BD FACSARIA 3-Laser System, SN P22300031 4. BD FACSCALIBUR 4CLR System, SN E20200198 5. BD FACS Flow Supply System, SN N1813 Open market CLINs: 6. BD LSRII SPECIAL SN H47100178 7. BD Laser Component of SN H47100178, Sapphire 488-100 Blue Laser SN 3954 8. BD Laser Component of SN H47100178, 640-40 Red Laser SN 3955 9. BD Laser Component of SN H47100178, 594-50 Yellow Laser SN 5931 10. BD Laser Component of SN H47100178, Violet Laser 50 MW SN 3956 11. BD Laser Component of SN H47100178. UV 100mW Laser, SN 3953 This acquisition will be processed in accordance with simplified acquisition procedures as stated in FAR Part 13.106-1(b)(1) for open market CLINs and FAR 8.405-6(a)(1)(i)(B) for GSA CLINs. Only one award will be made as a result of this solicitation. This will be awarded as a Firm Fixed Price (FFP) type contract. It has been determined that there is no opportunity to acquire green products or services under this contract. The EIB Flow Cytometry Facility provides basic research support to members of the EIB as well as to investigators throughout NCI, CCR. Basic research support is provided using multiple instruments manufactured by BD Biosciences and is provided 5 days per week to approximately 75 users. Each instrument supports multiple experiments each day, and each instrument is fully utilized. The experiments performed involve costly reagents, expensive animals, and multiple man-hours. When an instrument malfunctions, or does not operate optimally, these costly experiments are lost. Some experiments, if unable to be run on the instrument as scheduled, cannot be rescued. It is critical that this instrument remain in excellent operating condition at all times. It is also important that the quality of the results from this instrument be kept at a consistently high level. It is therefore necessary that all instrumentation operate in an optimal fashion, and that down time due to malfunctions and repair time be minimized. Because the nature of the equipment is highly experimental, the original equipment manufacturer, BD Biosciences, routinely designs and implements software and hardware improvements to the instrumentation. It is essential to the EIB that these revisions be installed in a timely fashion to maintain optimal performance. It is important that the instrument be kept current with software upgrades and product corrective actions. NCI also depends heavily on qualified telephone troubleshooting and technical assistance from the manufacturer's staff, including BD Biosciences field engineers. These assets are available only from BD Biosciences. Some of the instruments are uniquely designed for the laboratory; therefore the manufacturer is the only vendor familiar with service requirements of those instruments. SPECIFICATIONS/SERVICES TO BE PROVIDED: In order to maintain optimal performance and to minimize down time, the EIB requires maintenance services for the EIB flow cytometry instrumentation that includes: 1) Contractor shall be the direct provider of the services to be performed. 2) Contractor shall perform timely on-site repair by factory trained personnel and including OEM parts, labor and travel. All on-site repairs shall be performed at no additional cost to the Government. 3) All repairs shall be completed to conform to OEM standards and to the satisfaction of the equipment user. 4) In order to provide timely response, the contractor shall maintain an OEM trained local (Washington Metropolitan area) field service technical workforce, as well as an OEM spare parts inventory and a telephone consultation technical workforce. 5) Guaranteed on-site response time by field engineer of 48 hours or less for all repairs. 6) Contractor shall perform telephone support to include expert technical engineering advice, on all instruments. Such telephone support shall be provided on an immediate basis at no additional cost to the Government. 7) Two (2) preventative maintenance inspections per year performed by OEM trained field engineers and to include the OEM preventative maintenance parts kit for the equipment covered under this contract. 8) Contractor shall perform timely installation of all OEM software revisions and OEM component revisions, as well as re-installation of existing software and operating systems as required to repair instrumentation according to OEM standards. The contractor shall receive advance approval for the installation of all software updates and revisions from the Government. Defective software shall be replaced at no additional cost to the government. 9) Due to the complexity of the instrumentation, repairs may necessitate multiple engineers, multiple visits, and/or shipment and installation of multiple OEM parts and components to identify the exact nature of a problem. The contractor shall perform such trouble shooting in a timely fashion. Such troubleshooting services shall be provided by OEM trained personnel. Such troubleshooting services shall be provided at no additional cost to the Government. 10) Contractor shall furnish all required replacement parts and hardware component revisions, including shipping costs, with the exception of consumable parts as defined by the OEM. Parts shall be new or remanufactured to original equipment specifications. Contractor shall provide spare parts and upgraded components as necessary to repair equipment and maintain the equipment in optimal working order. When necessary for emergency repairs, contractor shall ship in stock parts and components by overnight delivery. Parts shall be new or remanufactured to original equipment specifications. If telephone consultation with factory trained field engineers identifies a spare part necessary for emergency repair, the contractor shall provide immediate shipment for overnight delivery for next day installation by qualified OEM trained field engineers. 11) The contractor shall perform emergency service repairs on an unlimited basis at no additional cost to the Government. In the case of an emergency, the contractor shall provide same day services at the NIH location where the equipment is located, by OEM trained field engineers for diagnosis and possible same day repair. SERVICE EXCLUSIONS: The contractor shall not be responsible for any repairs necessitated by abuse, neglect, vandalism, the use of unauthorized parts or reagents, Acts of God, fire or water. These repairs shall be the subject of a separate purchase order and shall not be performed under this contract. PERIOD OF PERFORMANCE: Performance shall be from January 19, 2015 to January 18, 2016. PERSONNEL QUALIFICATIONS: Personnel shall be trained by the manufacturer in the servicing of the equipment as covered by this contract. All primary service personnel shall have at least one backup support person with at least the same level of expertise on the equipment covered by this contract. PLACE OF PERFORMANCE: National Institute of Health (NIH) 10 Center Drive Bldg. 10, Room 4B43 Bethesda, MD 20892. This is not a solicitation for competitive quotations. However, if any interested party believes they can meet the above requirement, especially small businesses, they may submit a tailored statement of capabilities email. In addition, all responsible sources may submit a bid, proposal, or quotation which shall be considered by the NCI. All information furnished must be in writing and must contain sufficient detail to allow the NCI to determine if it can meet the above unique specifications described herein. All information must be received in the NCI contracting office on or before 3:30 PM EST on November 06, 2014. All questions must be in writing and can be emailed to Francisco Mendoza at francisco.mendoza@nih.gov. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. In order to receive an award, contractors must have valid registration and certification in the System for Award Management (SAM) www.sam.gov. No collect calls will be accepted. Please reference solicitation number N02NC52502-78 on all correspondences.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/RCB/N02NC52502-78/listing.html)
- Place of Performance
- Address: National Institute of Health (NIH), 10 Center Drive, Bldg. 10, Room 4B43, Bethesda, Maryland, 20892, United States
- Zip Code: 20892
- Zip Code: 20892
- Record
- SN03555788-W 20141024/141022234159-84b498222c52ae80ac78738a164cad6e (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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