Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 31, 2014 FBO #4724
DOCUMENT

S -- New janitorial contract for VA CBOC at Camp Rilea. Warrenton, Oregon - Attachment

Notice Date

10/29/2014
 

Notice Type

Attachment
 

NAICS

561720 — Janitorial Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 20;5115 NE 82nd Ave, Suite 102;Vancouver WA 98662
 

ZIP Code

98662
 

Solicitation Number

VA26015Q0073
 

Archive Date

12/28/2014
 

Point of Contact

Jeffrey AbeL
 

E-Mail Address

852-9864<br
 

Small Business Set-Aside

N/A
 

Description

JANITORIAL STATEMENT OF WORK Scope: The Contractor shall provide all labor, tools, materials, supplies, appropriate equipment, and supervision necessary to professionally clean and maintain the space the Government leases at an acceptable level of cleanliness that meets industry standards and JC (Joint Commission on Accreditation of Healthcare Organizations) requirements for a medical clinic. The clinic is approximately 4,362 square feet. 1)Cleaning shall be accomplished as specified in Frequency Cleaning Schedule. 2)The Contractor shall be responsible to the Government for acts and omissions of employees and/or contractors. 3)Location : 91400 Rilea, Neacoxie Street, Bldg 7315, Warrenton, OR 97146. Supplies: Contractor shall provide all cleaning and janitorial supplies for the exam rooms, offices, lobby, bathrooms, etc. within the Government Leased space, and an appropriate dispenser for these items (with the exception of Medical Waste containers and locked containers for patient confidential material). This includes, but is not limited to: "non-medical trash bags, "receptacle liners, "paper goods such as paper towels, hand soap, toilet tissue and toilet seat covers, following Executive Order 13101 for post-consumer material content "hand soap and non-refillable containers for hand soap dispensers (Medicated, Antimicrobial Soap with skin emollients) "Feminine hygiene products (average of five female patients per month) 1)Cleaning will be accomplished as specified in Frequency Cleaning Schedule. 2)Contractor shall disinfect all exam rooms and all other surfaces that may have been soiled with blood or other potentially infectious body fluids using EPA-registered, hospital grade germicides which kills HBV, HIV-1, MRSA, VRE, Herpes Simplex II and other pathogens. 3)Contractor will provide the VA Site Manager the current MSDS data sheets for all chemicals used or stored on site. Access (Key): The Contractor is responsible for safeguarding and controlling all keys/key cards they provide to employees and/or contractors for access Government leased space. Patient Confidentiality: The contractor shall ensure the confidentiality of all patient information and will be held liable in the event of breach of confidentiality. The contractor shall comply with the provisions of the Federal Privacy Act of 1974 (Public Law 93-579), the comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1972 (Public Law 93-282), and the Drug Abuse Office and Treatment Act of 1972 (Public Law 93-255), and any other statutes regarding confidentiality of patient information. All Contractor personnel must complete, sign and submit the VA Privacy Training document. (attached) Personnel Screening Compliance 1. The Contractor's records/documents must show that they appropriately screen individuals requiring access to the Medical Center's information and information systems prior to authorizing access. 2. The Contractor must maintain records or documents that show that the personnel screening control responsibility has been assigned and specific actions taken to ensure the implementation of this control. 3. The Contractor documents/records must show that they consistently conduct personnel screening for positions within their working unit on an ongoing basis. 4. When anomalies or problems are encountered by the Contractor in the implementation of the personnel screening control, these are documented and the resulting information is used to improve the control. 5. VA requires that all personnel be subject to an appropriate background screening prior to permitting permanent access to VA information and information systems, in accordance with requirements contained in VA Directive and Handbook 0710, Personnel Suitability and Security Program, and VA Directive 0735, Personal identity Verification (PIV) of Federal Employees and Contractors. Investigative Process for Contract Personnel: a. For suitability and security eligibility determinations within VA, contract personnel will be subject to the same investigative requirements as those for regular VA appointees and employees. When appropriate, exemptions may be applied as described in VA Directive 0710, paragraph 2c, Exemptions. The Security and Investigations Center initiates and adjudicates background investigations of contract personnel for Low, Moderate, and High Risk position designations. Non-citizen contract personnel appointed to Low Risk or Non-sensitive positions will be subject to a NACLC investigation, to be initiated by the Security and Investigations Center within 14 calendar days of appointment. b. Contract personnel may be provided brief or one-time access to non-national security VA information in the performance of their contract requirements without requiring a background screening or investigation. All such contract personnel will be escorted or overseen by a suitable VA employee designated by the facility or organization's ISO. c. A risk assessment will be conducted by the requesting office and reviewed by the Information Security Officer using Appendix A and Information Technology Risk Assessments to determine the level of access required for the performance of the contractor's work. This risk assessment will examine the need and urgency of the contractor's performance, balanced against the possible harm that could result from the loss, misuse, or unauthorized access to or modification of VA information; including the potential for harm or embarrassment to an individual who is the subject of the information. The Information Security Officer will then make a written determination as to the appropriate safeguards required to protect VA information. These safeguards can range from intermittent to continuing oversight by a suitable VA employee. Such a risk assessment will also ensure that consistent procedures are taken in the protection of VA information that is non-national security in nature. HIPAA: The contractor will have to complete a standard Business Associate Agreement (BAA) in accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) after award. Security: The Lessor, their employees and or contractors shall: 1.Keep all entry doors, elevators, are to be kept locked while cleaning the Government leased space. 2.Close windows and turn off lights and other electrical appliances when not in use, or as directed. 3.Ensure doors, windows and elevators are secured prior to exiting the Government Leased space upon completion of work. 4.Turn-in all lost and found articles to the VA Site Manager. 5.Report potentially hazardous conditions, items needing repairs, plugged toilets, etc. to VA Site Manager. 6.Report fires, hazardous conditions and items in needing repair such as leaky faucets, plugged toilets and broken light fixtures. Hours: 1)The Lessor shall accomplish the Janitorial tasks outside the normal hours of Clinic Operation. Work shall be planned, so as to minimize interference with the functions of the Clinic. 2)Normal hours of Clinic Operation are; Monday through Friday, 7:00 a.m. to 6:00 p.m. except Federal Holidays. 3)Federal Holidays are legal public holidays observed by the Federal Government: New Year's DayLabor Day Martin Luther King, Jr.'s BirthdayColumbus Day President's DayVeterans Day Memorial DayThanksgiving Day Independence DayChristmas Day or any other day specifically declared by the President of the United States. GEMS: The Portland VA Medical Center has a Green Environmental Management System (GEMS). The Medical Center is committed to protecting and improving the environment. Our goals are: - Taking a leadership role in environmental stewardship by providing a clean and safe environment in our community - Conserving natural resources and supporting their sustainability by upgrading our environmental systems - Reducing the use of hazardous products and the generation of wastes - Purchasing renewable, reusable, recyclable and recycled products - Working to constantly improve the immediate and long term environmental impacts of the products, services and processes used by the PVAMC Medical Center. The Medical Center Contractor must follow the spirit of Portland VA Medical Center GEMS program and recycle all applicable material and use environmentally preferable products. The Contractor will follow the GEMS guidelines provided by the Medical Center GEMS coordinator. ? PERFORMANCE REQUIREMENT SUMMARY Required ServiceStandard Cleaning of buildingCompliance with tasks and frequencies as per the Frequency Cleaning Schedule included below. Removal of material and equipmentMaterials and equipment shall be stored in assigned areas at the end of each workday. All solid waste, boxes, etc., are to be removed to a designated receptacle for disposal: excluding medical waste, and confidential material. Arrangements will be made by the Government for transportation and disposal of confidential patient material, and regulated medical waste. All wet mops and rags will be removed daily. Safety, preparation and use of supplies and equipmentAll materials and supplies shall be stored and prepared according to the manufacturer's recommendations. Equipment shall be used for the purpose it was primarily intended. Warning signs and protective barriersSigns shall be placed in all directions to warn others in the area(s) of performing work, when work could cause possible harm to those who are unaware of such work. Adherence to VA policies, procedures, and mandatory directives, safety and fire regulationsLessor shall follow all VA policies, procedures and, mandatory safety and fire regulations. Wearing apparel, identification devices, and personal hygieneAll Lessor's employees and/or contractors: "shall wear readily visible identification. "wearing apparel must be neat, clean and free from body odor. "Employees personal hygiene shall be neat and clean. ? FREQUENCY CLEANING SCHEDULE FREQUENCY - DAILY AREA - Rest Rooms 1.Sweep Floors. 2.*Mop with approved floor care detergent. 3.Clean Toilets inside & out with Disinfectant Detergent. Damp wipe & polish Chromium Fixtures, Piping & Valves. 4.Clean Urinals inside & out with Disinfectant Detergent. Damp wipe & polish Chromium Fixtures, Piping & Valves. 5.*Clean all Wash Basins & Lavatories with non-abrasive cleaner. 6.Damp wipe & polish dry all Mirrors. 7.Damp wipe & polish dry all Shelving. 8.Damp wipe & polish dry all Soap Dispensers. 9.Damp wipe & polish all Sanitary Napkin Dispensers. 10.Damp wipe & polish dry all Paper Towel Dispensers. 11.Empty Paper Towel Waste Receptacles. 12.Restock Paper Towel Dispensers. 13.Restock Toilet Paper Dispensers. 14.Restock Hand Soap Dispenser. 15.*Spot Clean Stall Partitions & Adjacent Wall Surfaces with Disinfectant Detergent. 16.Restock Toilet Seat covers. 17.Clean Utility Sinks. 18.Clean & wipe dry all Countertops. 19.Spot clean Wall Surfaces as necessary. 20.*Clean Showers with a non-abrasive cleaner. (if applicable) FREQUENCY - DAILY AREA - Entrance, Lobby, Corridors and Common Areas 1.Vacuum Carpets - Fully (This includes Entrance Mats). 2.Dust All Surfaces from the Ceiling to the Floor. 3.*Clean Drinking Fountains with Non-abrasive Cleaner. 4.Clean Ashtrays & Sand Urns. 5.Empty Waste Baskets, Garbage Cans & Remove Trash collected to Main Disposal Area. 6.Clean & Polish Entrance Doors. 7.Clean & Polish Entrance Door Glass. 8.Spot clean Wall Surfaces. 9.Lock all Exterior Doors at designated time. 10.Clean Display Cases. 11.Wipe/Clean Waiting Area Furniture with EPA Approved Hospital germicide/detergent. 12.All Plastic Liners must be removed and replaced with new liners. 13. Clean Glass Portions of Reception Counter (if applicable). 14. Restock Purell hand sanitizer. 15. Remove all tape residues on walls. 16.Hard surface flooring should be damp mopped daily. FREQUENCY - DAILY AREA - Employee Areas 1.Empty Waste Basket & remove Trash to Main Disposal Area. (Restrooms, Lunchrooms and Coffee Areas - all plastic liners must be replaced). 2.Vacuum Carpets. 3.Clean Countertops. 4.Clean Conference Tables. 5.Clean Door & Adjacent Areas. 6.Clean All Restrooms & Sinks with a Non-abrasive Cleaner. 7.Clean All Lunch Room Countertops and Tables. 8.Damp wipe & polish dry all Soap Dispensers, Towel Dispensers, Mirrors. 9.Spot clean Wall Surfaces as necessary. 10.Spot clean Carpets as necessary. 11.*Sweep and Damp Mop resilient with approved floor care detergent 12.Empty Recycling Bags to designated area at designated times. 13.Empty Recycling Containers and remove to Main Disposal area. 14.*Clean Drinking Fountain with a Non-abrasive Cleaner. FREQUENCY - DAILY AREA - Exam Rooms 1. Clean & disinfectant Countertops. 2. Clean & disinfectant all flat surfaces, including Exam Tables and counter tops. 3. Spot clean Wall Surfaces as necessary. 4. Clean Door. 5. *Sweep and Damp Mop Resilient Floors with Floor Care Disinfectant. 6. Clean sink with a Non-abrasive Cleaner. 7. Empty Waste Basket & remove Trash to Main Disposal Area, all plastic Liners must be removed and replaced with new liners. 8. Damp wipe & polish dry all Soap Dispensers, Towel Dispensers, Mirrors & Glove Dispensers. 9. Damp dust all high/low surfaces. 10. Restock Paper Towel Dispenser. 12. Restock Soap Dispenser. 13. Restock Hand Sanitizer. 14. Damp wipe & polish dry Mirror. 15. Restock Paper Towel Dispenser, Cup Dispenser, Hand Sanitizer, Soap & Paper Towel Dispenser. 16. Clean Door & Kick plate. FREQUENCY - DAILY AREA - Outside Entrance 1.Sweep Landings and Steps. 2.Clean and Refill all Ashtrays and Sand Urns. 3.Empty all Trash Receptacles and Remove Trash Collected to Main Disposal Area. FREQUENCY - WEEKLY AREA - Employee Areas including office space 1.Clean and Dust Open Desk Areas, Telephone and Computer Screens. 2.Dust File Cabinets. 3.Dust Window Sills. 4. Dust book shelves. FREQUENCY - MONTHLY AREA - All Areas 1.Clean Window Treatment. 2.Clean all Exhaust Fan Grills, Supply Air Diffusers and Return Air Diffusers. 3.Edge Vacuum Carpets, this includes under and around furniture. 4.Sweep, Damp Mop and Buff Resilient Floors. FREQUENCY - MONTHLY AREA - All Waiting Rooms, Lobby, Entry Area, and High Traffic Corridors 1.Extract or Steam Clean Carpets in a Professional Manner. FREQUENCY - QUARTERLY AREA - All Areas 1.Clean all Light Fixtures Inside and Outside of Lenses. 2.Clean Window Treatment. FREQUENCY- QUARTERLY AREA - All Areas with Cubicle Curtains 1. Change cubicle curtains (sooner if visibly soiled). FREQUENCY - SEMI-ANNUAL AREA - All Areas 1.Wash and Clean by Professional Methods of Vendors Choice the Inside and Outside of all Exterior Windows. FREQUENCY - SEMI-ANNUAL AREA - All Areas 1.*Strip and Apply Non-slip Floor Finish per Manufacturer's Instructions and Buff Resilient Floors. * IN ACCORDANCE WITH MANUFACTURER'S SPECIFICATIONS
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/90ad276a5b8a6b9be5743cca50bee24f)
 

Document(s)

Attachment
 

File Name: VA260-15-Q-0073 VA260-15-Q-0073.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1704276&FileName=VA260-15-Q-0073-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1704276&FileName=VA260-15-Q-0073-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: 91400 Rilea;Neacoxie Street, Bldg. 7315;Warrenton, OR

Zip Code: 97146
 

Record

SN03560963-W 20141031/141030001118-90ad276a5b8a6b9be5743cca50bee24f (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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