SOURCES SOUGHT
J -- Instron load cell and load frame calibration
- Notice Date
- 11/24/2014
- Notice Type
- Sources Sought
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of Health and Human Services, Food and Drug Administration, Office of Acquisitions and Grants Services, 3900 NCTR Road, HFT-320, Bldg 50 | Rm 421, Jefferson, Arkansas, 72079, United States
- ZIP Code
- 72079
- Solicitation Number
- FDA-SS-1143263
- Point of Contact
- Dewitt E. Mathews, Phone: 240-402-7637
- E-Mail Address
-
dewitt.mathews@fda.hhs.gov
(dewitt.mathews@fda.hhs.gov)
- Small Business Set-Aside
- N/A
- Description
- Sources Sought: Small Business This is a Small Business Sources Sought notice. This is not a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small business; HUBZone small businesses; service-disables, veteran owned small businesses; 8(a) or small disadvantaged businesses; women-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North America Industry Classification System (NAICS) code for the proposed acquisition (811219, Other Electronic and Precision Equipment Repair and Maintenance, Size Standard: $ 20.5 million dollars). Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization is not considered a small business under the applicable NAICS code should not submit a response to this notice. BACKGROUND The Food and Drug Administration (FDA) OSEL's Division is requesting mechanical testing systems and load cells that will be used in the lab for a number of ongoing projects including (1) the development of pre-clinical test methods for assessment of surgical mesh, (2) cardiac lead perforation in heart tissue; and (3) specialty metal wire tensile and fatigue properties. PURPOSE AND OBJECTIVES The purpose and objectives of this potential requirement is to procure a one year service maintenance contract plus 3, one year option periods for three Instron mechanical testing machines (System IDs: 44R1125C6054; 4465C11343J; and E3000R3703) and eight Instron load cells brand name or equal calibrated as follows: 3 cells calibrated at <991bf and 5 cells calibrated at 1001bf=22 kip. The mechanical testing systems and load cells must conform to the following: A. EM Machine: 44R1125C6054; 4465C11343J; and Electro-pulse: E3000R3703 a. Preventative Maintenance b. Speed & Displacement Calibration c. Technical support Specifications - On-site calibration must be performed by a certified technician/engineer - Calibration must be done in a manner which adheres to the specifications outlined in ANSI/CDSL Z540-1, ISO 10012-1, ISO 9001, and ISO/IEC 17025 - The calibration equipment used must be traceable to NIST - Speed digital readout (mm/min) must be capable of being measured within ± 0.5% of reading - Speed must be calibrated at 50, 250 and 500 mm/min (44R1125C6054). - Displacement must be calibrated in accordance with ASTM E2309-05 for a Class A system such that the relative error does not exceed ± 0.5% - Displacement must be calibrated between 20 and 100 mm (44R1125C6054) - Speed must be calibrated at 1 and 500 mm/min (4465C11343J) - Displacement must be calibrated between 40 and 200 mm (4465C11343J) - Displacement digital readout (mm) must be capable of being measured within ± travel in tension and compression - Displacement must be calibrated between 6 and 30 mm (E3000R3703) B. 5 kN Load Cell Calibration: 2525-805 S/N 178; 1 kN Load Cell Calibration: 2525- 806 S/N 129; 500N Load Cell Calibration: 2525-816 S/N 90818; 100 N Load Cell Calibration: 2525-807 S/N 118; 10 N Load Cell Calibration: 2525-808 S/N 58239; 50 N Load Cell Calibration: 2525-817 S/N 65423; 5kN Load Cell Calibration: 2527-103 S/N 68436; and 1kN Load cell calibration: 2527-130/1004 S/N 1007120 Specifications - On-site calibration must be performed by a certified technician/engineer - Calibration must be performed per ASTM E4 - Calibration must be done in a manner which adheres to the specifications outlined in ANSI/CDSL Z540-1, ISO 10012-1, ISO 9001, and ISO/IEC 17025 - Capable of measuring and controlling forces in tension and compression - Calibration range should be 0.5% to 99.5% of full force range - Relative uncertainty measurements must be less than 0.5% in tension and compression - Force digital readout (N) must be within ± 0.5% accuracy, 0.5% repeatability, and zero return tolerance - Must be performed on-site with existing electronics and hardware PROJECT REQUIREMENTS The Service Maintenance Agreement shall include the following: 1. One (1) preventative maintenance inspection shall be performed during the 12 month period with all travel, labor and parts included. 2. The inspection shall include calibration and verification of the machines and load cells, which includes preventative maintenance, calibration, documentation, online and telephone technical support and periodic web seminars. 3. All software updates to the instrument and/or system software and related installation of such instrument updates and/or system software during the Agreement Term. 4. Trouble shooting capabilities based on complete knowledge of the entire instrument. 5. Respond to requests for emergency on-site service (Monday-Friday, excluding vendor and Federal holidays) within 24 hours. Upon the emergency field visit, the contractor shall submit a cost estimate to the Government which shall include travel costs, parts costs and labor costs. Turnaround time from the emergency on-site visit to completion of repairs to the instrument shall not exceed 72 hours. 6. Service must be provided by service engineers who are trained and certified by the original manufacturer of this instrument. Service engineers shall have access to the manufacturer's latest technical developments, repair procedures, application updates, and diagnostic software and planned maintenance procedures. 7. Immediate access to improvements and new procedures provided by the original vendor and manufacturer. 8. Immediate access to certified parts. 9. One year warranty on parts and labor. 10. Service Records and Reports: The vendor shall, commensurate with the completion of each service call, provide the end user of the equipment with a copy of the field service/report ticket identifying the equipment name, manufacturer, model number, and serial number of the equipment being serviced/repaired and detailing the reason for the service call, a detailed description of the work performed, the test instruments or other equipment used to affect the repair or otherwise perform the service, the name(s) and contact information of the technician who performed the repair/service, and for informational purposes, onsite hours expended and parts/components replaced. In addition, the vendor shall provide monthly reports to the FDA COR and Contract Specialist, not later than the 5th workday following the end of each month, summarizing all maintenance and repair activities for the previous month; negative reports are required. ANTICIPATED PERIOD OF PERFORMANCE Base Year: 12/15/2014-12/14/2015 Option Year 1: 12/15/2015-12/14/2016 Option Year 2: 12/15/2016-12/14/2017 Option Year 3: 12/15/2017-12/14/2018 CAPABILITY STATEMENT/INFORMATION SOUGHT The FDA is requesting interested qualified small businesses to provide a capability statement showing their ability and willingness to complete this requirement electronically to Dewitt Mathews at dewitt.mathews@fda.hhs.gov in a commonly used format such as Microsoft Word or pdf. The capability statement shall be no more than five pages long excluding the cover page and table of contents. The FDA will be determining capability based on the ability to supply the above service maintenance as delineated above. Interested eligible small businesses shall also include company information to determine eligibility, including their contact information, DUNS number and size and business type (e.g. 8(a), HUBZONE, etc.) based on the applicable NAICS code for the proposed acquisition (811219, Other Electronic and Precision Equipment Repair and Maintenance, Size Standard: $ 20.5 million dollars). Potential offerors have until 2:00 PM EST, Tuesday, December 02, 2014 to respond to the FDA. DISCLAIMER AND IMPORTANT NOTES This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of any information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. CONFIDENTIALITY No propriety, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/FDA/NCTR/FDA-SS-1143263/listing.html)
- Place of Performance
- Address: Bldg 62 Room G126, 10903 New Hamshire, Silver Spring, Maryland, 20992, United States
- Zip Code: 20992
- Zip Code: 20992
- Record
- SN03580469-W 20141126/141124234316-b70141762e55d490c58bdce39c30e173 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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