Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 26, 2014 FBO #4750
DOCUMENT

C -- Install Chiller and Cooling Tower - Nashville, TN 626-14-202 - Attachment

Notice Date

11/24/2014
 

Notice Type

Attachment
 

NAICS

541310 — Architectural Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro TN 37129
 

ZIP Code

37129
 

Solicitation Number

VA24915R0129
 

Response Due

12/10/2014
 

Archive Date

3/19/2015
 

Point of Contact

Lori A. Krohn
 

E-Mail Address

rohn@va.gov<br
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

DESCRIPTION: This is a Pre-Solicitation Notice set aside for Veteran Owned Small Business (VOSB) concerns including but not limited to Service Disabled Veteran Owned Small Business (SDVOSB) concerns; for the following services under project number 626-14-202 - "A/E Design to Install Chiller and Cooling Tower" at the Nashville VA Medical Center in Nashville, Tennessee. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330. Interested firms should submit their current SF 330 to Lori.Krohn@va.gov. The SF 330s are due on December 10, 2014 at 2:00pm Central Time. Contractor visits and phone calls to the facility to discuss this announcement are not permitted. The Nashville VA Medical Center is seeking professional architect/engineering firms to provide all necessary architectural and engineering services as required to prepare complete contract drawings, specifications, technical reports, and cost estimates, including services throughout construction for the Install Chiller and Cooling Tower, Project # 626-14-202 at the VA Tennessee Valley Healthcare System, Nashville Campus, 1310 24th Avenue South 37212. Work includes electrical, architectural, mechanical, plumbing, fire protection, structural, and industrial hygiene. The awarded A/E firm will prepare drawings and specifications in sufficient detail such that qualified outside General Contracting companies can prepare accurate and timely proposals for the desired work. The awarded A/E firm is responsible for ensuring that the specifications and drawings supplied fully represent all of the work described in the Request for Proposal (RFP). The Medical Center must remain operational throughout the construction period and a detailed sequence of work will be provided by the A/E to minimize impact of the construction. The NAICS code for this project is 541310. The SF-330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP, type in 330 in the "Find A Form" block and click on search. THE MAGNITUDE OF THIS DESIGN PROJECT IS BETWEEN $100,000 AND $250,000. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330. The area of consideration for this project is a 350 mile driving radius from prime contractor main office or satellite office to the Nashville VAMC in Nashville Tennessee 37212. Determination of mileage eligibility will be based on www.mapquest.com. Firms responding to this announcement by submitting an SF330 will be considered for initial evaluation. Following initial evaluation of the SF330s, a solicitation for a price proposal will be sent to the highest qualified contractor to provide the type of services required. I. GENERAL SCOPE OF WORK & BASIC PROJECT OBJECTIVES The contractor shall provide all necessary architectural and engineering services as required to prepare complete contract drawings, specifications, technical reports, and cost estimates, including services throughout construction for the Install Chiller and Cooling Tower, Project # 626-14-202 at the VA Tennessee Valley Healthcare System, Nashville Campus, 1310 24th Avenue South 37212. Work includes electrical, architectural, mechanical, plumbing, fire protection, structural, and industrial hygiene. A.Upgrade chiller system to meet summer load demand and modify Chilled Water system to conserve energy using variable volume and associated high efficiency /low loss water tower. B.Provide new cooling tower(s). Add VFD drives and DDC controls with defrost capability to five (5) existing towers. Use stainless steel tower basin and cold deck for new tower(s), with properly controlled steam heat in tower basin. Investigate possibility of having separate cells of new tower(s) with automatic valves. Provide controls, valves, gauges, and monitoring devices, see VA specification. Allow staging of tower cells during winter time Plate & Frame operations. Upgrade tower electric service as required. C.Size new chiller based on VA cooling and energy requirements of the entire hospital for current and expansion needs, regulations and Air-Conditioning and Refrigeration Institute (ARI) Part Load Efficiency requirements. Intent is to have an ultra-efficient all-variable speed chilled water plant with all major system components using variable speed drives controls. Consider magnetic bearing technology. Provide energy and cost savings during reduced cooling seasons with variable flow ability. An Estimated chiller size is 600 to 800 tons. Restores redundancy for chiller plant operations. D.Perform survey on existing Chiller, Plumbing and Electrical systems. The complete site survey work shall include a thorough investigation of existing conditions to accurately document and convey space dimensions for measured drawings, all utilities for affected areas, and utilities that traverse through affected areas. E.A/E will write the commissioning documents and deliverables and submit to a third party for commissioning. F.As part of schematics, A/E will investigate VA suggested locations for new chiller and cooling tower and budgetary pricing options involved with each option. A/E should consider alternate locations and budgetary options for design team review and consideration. The design team will select the optimal solution for design development. Possible locations are as follows: 1.Outside boiler plant of Building 1. 2.Within existing Chiller Plant, Building 1. G.Replace portions of the existing chilled water loop, controls, and valves. Convert chilled water loops from primary secondary to variable primary flow only with VFD's and a bypass valves at the end of lines. Add optimization methods to control low Delta-T. H.Investigate connecting all Condenser Towers water together (for redundancy to chillers) and to integrate condenser water with Plate & Frame Heat Exchanger to allow larger cooling capacity and longer use of Plate & Frame during cool weather conditions. Low condenser water temps, in winter, may preclude combining water together. I.Design new Chiller and plumbing systems. Design should facilitate the serviceability for both new and existing chillers. Stands and ladders should accompany all serviceable portions of new and existing system. J.The A/E will determine if a heat recovery condenser is an economical addition to the new chiller system and explore rejecting "superheat to domestic" water or reheat water systems. K.Design shall include "chiller plant optimization system" with software, sensors and controls. Coordinate with existing Direct Digital Control system to provide optimized chilled water system control sequence. Currently chiller plant operates manually, convert to automatic operations. Investigate, recommend and design or develop chiller system optimization that, as a minimum, addresses the following: 1.Automate and optimize Chiller Plant operations that stage chillers on/off, Plate Frame Heat Exchanger, Water Towers, Pumps, etc. This "demand based control" includes starting the right equipment, at the right time and the right speed to maximize efficiency based on its run history and equipment capabilities. Consider using an intelligent iterative control method, instead of PID type controls. Control algorithms should tune and adjust the control routines based on system capabilities, environmental conditions and system load. Specify contractor installation and implementation of third party optimization software package. 2.Investigate, recommend and design control based on building load demand versus chiller efficiencies. 3.Chiller staging. 4.Pump staging. 5.Investigate Chill Water supply temp set-point reset based on load/environmental conditions. 6.Investigate pump speed control methods. Such as pressure sensors at "end" of index circuit with loop differential pressure reset based on AHU loads versus "demand based control" of pumps, via AHU Chilled Water valve position. 7.DDC frontend should monitor performance and track the Central Plant's performance and efficiency. Consider use of wire-to-water total plant efficiency. 8.Investigate using BACnet gateway for interface with existing DDC frontend or possible new BACnet non-priority DDC Chiller Plant frontend with future Campus wide expansion capabilities. See TIL Master Spec 23-09-23 for more details on DDC. L.Other concerns to investigate or consider during Design Development phase are listed below: 1.Review A/E Quality Alerts from the TIL. Special attention to HVAC, Plumbing and Electric Alerts. 2.To assist with design efforts, A/E to complete a limited TAB of existing Chiller Water Plant primary piping, major loops, and booster legs, etc. Intent is to better understand current flow conditions, projected loads on the system and help optimize/troubleshoot Chill Water Plant and loop performance. System modeling and performance proofing (by comparing pump speed curves to confirm effective modeling for example) is an acceptable method for system optimization. M.All third party software shall be open source and able to communicate via native BACNET with existing Honeywell system. N.Coordinate with existing Honeywell Controls and Alerton BACNET frontend systems to optimize energy savings. Include optimizing control sequence to allow plant to operate at lower outdoor temperatures with the plate and frame (P&F) heat exchanger (HE) and then cycles on to the first chiller, and then the second chiller, etc. During very cold OAT conditions with P&F operations, the Tower leaving water temp should be increased to protect the Tower from freezing and the Tower defrost cycles should be used. O.A/E will coordinate with leading industry equipment manufacturers/vendor(s) to insure proper layout and support of equipment according to manufacturer's requirements. However, design drawings and specs shall be generic to promote fair and open competition. P.Asbestos and Lead containing materials may be encountered such as lead paint and some asbestos insulation and mastic. Lead pipe and asbestos pipe is not expected. II.JUSTIFICATION This project shall replace aging and poorly sized chiller with modern properly sized unit. Work also includes replacement of the associated cooling tower, associated piping, part of chilled water loop and modification of chilled water plant to meet N+1 requirement. III.STATEMENT OF A/E TASKS A.The A/E shall furnish all services for a complete design development, construction documents, and construction period services as specified in the subject contract. 1)Necessary site survey work such as verifying existing conditions, verifying record drawings, and verifying and analyzing utility systems shall be accomplished in conjunction with preparation of Design Development. 2)The complete site survey work shall include a thorough investigation of existing conditions to accurately document and convey space dimensions for measured drawings, all utilities for affected areas, and utilities that traverse through affected areas, typical construction type and variations, and finishes. This information provides the necessary base drawings for the Schematic Development phase of Design Development. 3)Asbestos surveys shall identify approximate quantities of ACM in type and location for complete abatement from the general limits of construction. Adjacent areas that are outside of these limits but are affected by construction for utility modifications or tie-ins shall limit abatement to the extent necessary in order to complete the utility work. 4)Utility system verification shall include the necessary testing, adjusting, and/or balancing of affected systems to ascertain the existing operating and performance conditions that will impact the design and construction process. Systems that are insufficient in capacity or are no longer supported by OEM parts shall be considered for expansion and/or replacement. 5)The A/E will be required to attend in person (or Senior Delegate of A/E) pre-work meeting and pre-bid meeting for construction, and a final inspection meeting. There will also be various construction site meetings that will require a representative of the A/E. 6)A/E will provide meeting notes / minutes for meetings and conference calls. B.The A/E shall provide construction cost estimation, scheduling projections & phasing, bid period and construction period services. Estimates shall have a full itemized breakout and markup. C.The A/E shall provide bid document preparation in quantities as specified in the contract. D.The A/E shall provide design and construction period services of the various design disciplines including, but not limited to, architectural and engineering of structural, mechanical, electrical, and special systems as required by the project. Changes in personnel after award from those who are proposed must be approved in writing by the Contracting Officer. The services of an industrial hygienist familiar with asbestos abatement will be utilized in the event that asbestos is found present and would impact the work. The registered individuals who will stamp the completed documents shall accomplish engineering design work. IV.BASIS FOR DESIGN A.Design shall comply with current VA specifications, guidelines, design alerts, manuals, details, criteria, instructions, procedures, standards, etc. Refer to the VA Technical Information Library at http://www.cfm.va.gov/TIL/ or the VA Design Manual at http://www.va.gov/facmgt/standard/manuals.asp). When series standards are not available, A/E shall apply the standards and guidelines of another series for that specific function or a similar function. B.Spaces shall comply with VA HVAC Design Guidelines. Refer to the VA Technical Information Library at http://www.va.gov/facmgt/standard/dmnual/dmmehosp.doc. Pressure relationships must be maintained for infection & odor control. Outside air, air changes / CFM, and humidity requirements must be met for indoor air quality. Design shall maintain building envelope to prevent moisture infiltration & possible mold growth. C.Compliance to these standards, National Fire Codes, Uniform Building Codes, and OSHA Standards will be reflected in the completed design and construction documents. Refer to VA Construction Standard CD-30. Conflicting criteria shall be brought to the attention of the COR. D.The awardee shall design within the construction budget provided at the time of contract award. Current facility planning has yielded a construction budget of $2,505,000. The A/E design and estimate shall identify 20 percent of the total construction budget as viable deductive construction alternates. E.Comply with current applicable state, local, & federal building codes as well as codes from other recognized authoritative bodies; including, but not limited to Associated Air Balance Council (AABC), American Concrete Institute (ACI), Acoustical and Insulating Materials Association (AIMA), American National Standards Institute (ANSI), American Society of Heating, Refrigeration, and Air-Conditioning Engineers (ASHRAE), American Society of Mechanical Engineers (ASME), American Society for Testing and Materials (ASTM), The Building Officials and Code Administrators International (BOCA), Gypsum Association (GA), International Building Code (IBC), NEC, NFPA, National Environmental Balancing Bureau (NEBB), National Standard Plumbing Code (NSPC), OSHA, Standard Building Code (SBC), Sheet Metal and Air Conditioning Contractors' National Association (SMACNA), The Uniform Building Code (UBC), and Uniform Federal Accessibility Standard (UFAS), & American Barriers Act (ABA), and other applicable codes. F.Other related referenced standards and VA guidance: 1)VA TIL, PG-18-3, Desing and Construction Procedures a)Topic 15 - energy efficient and sustainable design policy for va new construction b)Topic 16 - sustainable buildings policy for new and va Renovation construction 2)NAIMA 3E Plus program may also be accessed through the Department Of Energy Industrial Technology Program website at http://www1.eere.energy.gov/industry/bestpractices/software.html 3)World Building Design Guide Mechanical Insulation Design Guide at www.wbdg.org V.DETAILED SUBMISSION REQUIREMENTS A.Program Guide PG-18-15, establishes the guidelines for the A/E submissions. Design shall be performed and submitted in accordance with VA A/E Submission Instructions for Minor and NRM Construction Program. Refer to: http://www.cfm.va.gov/contract/aeDesSubReq.asp. These guidelines indicate a minimum level for submission compliance, which may not be adequate for certain, types of design. In some instances in which critical decisions need to be made, sufficient and relevant information has to be provided timely in order for the design to progress to meet certain milestone dates. The level of applicability of the program guide depends upon the scope of work and the exclusions, which are herein specified. Questions in regards to the applicability of specific requirements shall be resolved with the COR prior to any submission deadline. 1)At each submission, all drawings and support material shall be dated and appropriately labeled above the title block. The number of submissions and review times are listed in the below table: Work ElementCopiesTotal Duration Design Kick-off Meeting1 Day Schematic S1 321Days Gov't Review7 Days Schematic S2, (surveys, investigations, initial alternate priority list)321 Days Gov't Review7 Days DD1 328 Days Gov't Review7 Days DD2321 Days Gov't Review7 Days CD1321 Days Gov't Review7 Days CD2321 Days Gov't Review7 Days B.VA submission review comments may be verbal, noted directly on review sets, or written list. The A/E shall be responsible for compiling & addressing review comments. A/E shall produce & distribute meeting notes or minutes for VA review immediately after each submission review meeting. C.Design Team Meetings: A/E shall meet with design team consisting of key VA staff (engineering, key personnel, etc.) to conduct interviews to insure that design will meet VA needs. Design team meetings are suggested after each submission. The number of meetings may vary based on A/E experience and design progress. For each submission, furnish 4 copies of all drawings, specifications, estimates, and supporting documents (except Bid Document review as stated above). D.Final bid documents shall be submitted as follows: An initial 4 sets (2 full size and 2 half size) of the Construction Bid Documents are to be delivered to the COR along with a CD, and provided to the Contracting Officer in electronic format. Specifications shall be in Word format. Drawings shall be AutoCAD 2013 and PDF. E.Total time to accomplish Schematics, DDs, and CDs through final reproduced bid documents shall be 176 days from the issuance of the Notice to Proceed. Each submission will require maximum seven (7) days for VA review. A/E shall propose a submission schedule based upon the submission table above. The schedule is negotiable so that the timeframes are met. VI.CONSTRUCTION PERIOD SERVICE REQUIREMENTS A.A/E shall attend the Pre-Bid Meeting and the Pre-construction meeting meetings for this project. A/E shall record and respond to valid questions from the Pre-Bid/Pre-proposal meetings. A/E shall submit draft RFP addendums that answer design related questions. B.Review of Submittals: A/E shall review all material submittals, shop drawings, test reports (as applicable), etc. Reviews shall be completed and submittals returned to the COR within 14 days. C.Review Analysis of Requests for Information, Change Orders, and Costs: A/E shall provide prompt response when contacted by the COR to review and provide analysis of construction contractor requests for information; change orders; and resulting cost adjustments. D.Site Visits: A/E shall provide 48 site visit "units" during the construction period when requested by the COR. These visits shall be in addition to the pre-con, pre-bid and final inspection. A site visit "unit" is defined as a visit to the site by one individual for part of a day when requested by the Contracting Officer or COR. On this job, a site visit should last 3 hours and may require the use of multiple "units" when more than one individual or an extended period of time is needed to inspect an area of work. The Contracting Officer or the COR has the prerogative to request the professional discipline(s) required for each site visit. The A/E shall notify the COR of their presence on site before any work begins in order to document the number of individuals who are making the site visit. The A/E shall observe the construction, advise the Project Engineer of any deviations or deficiencies, and recommend appropriate corrective actions. E.A/E shall respond to project RFI's within five (5) work days. If the RFI involves a stop work condition (validated by the Contracting Officer) then the RFI response shall be completed within one work day. F.Record Drawings Requirement: Construction contractor shall provide marked-up prints to the A/E showing actual construction and any changes which occurred during construction. A/E shall revise the construction documents and provide a complete set of all drawings showing actual, completed construction and reflecting any changes incorporated in the work on reproducible, erasable sepia and on electronic media. A/E will update master site plan master floor plans for all portions of TVHS Nashville campus altered by construction and electronic media drawings shall be in latest version of AutoCAD in use at the VA and in PDF format. Electronic media specifications shall be in the latest version of Microsoft Word in use at the VA and in PDF format. VII.A/E DELIVERABLES In addition to the package requirements indicated in VA A/E Submission Instructions for Minor and NRM Construction Program sections the A/E will be required to submit the following additional documents: a.Schematic 1 - Certified water TAB (test, adjust and balance) reports for current system, equipment and components. VIII.Geographical Limitations: A.A/E shall have within 350 miles from Nashville VA facility. IX.MATERIALS TO BE FURNISHED TO THE A/E BY VA If available, the following items will be furnished or made available to the selected A/E when requested: A.Copies of related project documents and bidding forms applicable to this project. B.Drawing prints of the station utility drawings, site plans, and building floor plans will be made available to the A/E for reproduction and scanning. VA does not have electronic media of utility plans (mechanical, electrical, plumbing, systems, etc.). The accuracy of drawings is not guaranteed and shall be used for general information only. Actual conditions shall be field verified by the A/E. C.TVHS Energy Requirements and Design Guide. EVALUATION FACTORS: Note: Failure to address all evaluation factors in sufficient detail may result in a low a rating. 1.Professional qualifications necessary for satisfactory performance of required service. The education, training, registration, certifications overall, relevant experience, and longevity with the firm of the key management and technical personnel should be provided. This criterion is primarily concerned with the qualifications of the key personnel and not the number of personnel. Provide brief resumes of proposed team members who will specifically serve on this project team. Each resume shall include a minimum of three (3) specific completed projects that best illustrated the team members experience relevant to this projects scope. Also include years of experience in position and roles each member on this project. The lead designer in each discipline must be registered. 2.Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Contractor should also have experience in HVAC and Plumbing, Architectural, Civil, Structural, Electrical and Mechanical engineering disciplines. Specialized experience in Interim Life Saving Measure (ILSM), and ICRA is beneficial. Specialized experience on similar projects and their technical capabilities (such as design quality management procedures, HVAC design, and hospital project design, energy efficiency design procedures, facility electrical design, structural reinforcement and seismic loading) of the prime firm and any subcontractors is beneficial. Provide a detailed narrative of up to 5 (maximum) relevant projects completed within the last 5 years that best illustrate overall team experience relevant to this projects scope. List projects including, where appropriate, experience in energy conservation, HVAC control and design, architectural, plumbing, electrical and civil design, project control, medical facility design work and estimating effectiveness. 3.Capacity to accomplish the work in the required time. Projects similar or greater in scope, size and magnitude is beneficial. The full potential value of any current A/E contracts that a firm has been awarded will be evaluated. For the Prime and each proposed consultant to be assigned to the team, list the larger current projects being designed in the firms' office. Indicate the firms' present workload and the availability of the project team (including sub-consultants) for the specified contract performance period. Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates. 4.Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Information will be obtained through the CPARS Government Past Performance Information System. Contractors are required to provide three past performance questionnaires directly to the Contracting Officer. The contractor must provide the entire past performance questionnaire to each of its assessors. An individual assessor knowledgeable of the contractor's quality of supplies and services rendered is requested to verify, complete the questionnaire, and submit to the Contracting Officer at Lori.Krohn@va.gov. If evaluating more than one contract for the same contractor, use a separate questionnaire for each contract being evaluated. 5.Location in general geographical area of the projects and knowledge of the locality of the project; provided, that application of the criterion leaves an appropriate number of qualified firms, given the nature and size of the project. Contractor must have an office within 350 miles of Nashville, Tennessee. Examples of knowledge of the locality include knowledge of geological features, climatic conditions or local construction methods that are unusual or unique. 6.Energy Conservation/Sustainable Design Experience and Credentials. List all design members who have LEED AP credentials. List examples of projects designed with minimum LEED silver certification for projects with similar size and scope. 7.Project Implementation Plan. Provide implementation plan with any anticipated problems and potential solutions. 8.Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. 9.Record of significant claims against the firm because of improper or incomplete architectural and engineering services. The SF 330 shall contain a signed and dated statement by the president of the firm affirming that that there are no records of significant claims because of improper or incomplete architectural and engineering services. 10.Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. Include any sub-contractors that are proposed. Interested firms should submit their current SF330 to Lori.Krohn@va.gov. The SF330s are due on December 10, 2014 at 2:00 PM Central Time. Use the following instructions for submitting your SF330. Requirement for Electronic Submission Unless paper offers are specifically authorized in an individual solicitation, all responses to solicitations must be submitted electronically as described below. Responses submitted in a paper form are unacceptable and will be returned. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to noncompliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below. In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail. Acceptable Electronic Formats (Software) for Submission of Offers 1.Files readable using the current Microsoft* Office version Products: Word, Excel, PowerPoint. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (purpose: contracting can open the PDF version and engineering can open AutoCAD files) 2.Files in Adobe* PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater. 3.Other electronic format. If you wish to submit an offer using another format other than described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the formatacceptability and make sure you receive approval of the alternate format before using it to send your offer. 4.Please note that we can no longer accept.zip files due to increasing security concerns. E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers. a.Subject Line: Include the solicitation number, name of company, and closing date of solicitation. Use only one of the terms Quotation or Offer depending on the solicitation type. b.Size: Maximum size of the e-mail message shall not exceed five (5) megabytes. Only one email is permitted unless otherwise stated in this paragraph or in writing by a Contracting Officer. The offer will be date and time stamped by the Microsoft Email system and will be the official record of receipt for the submission. Security Issues, Late Bids, Unreadable Offers 1.Late submission of offers are outlined at FAR Parts 52.212-1(f), 52.214-7, and 52.215-1(c)(3). Particular attention is warranted to the portion of the provision that relates to the timing of submission. 2.Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers. 3.To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as "unreadable" pursuant to FAR Parts 14.406 and FAR 15.207(c ). 4.The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable. Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals. Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veteran Affairs Center for Veterans Enterprise (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs Center for Veterans Enterprises at the time of submission of proposal. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz at the time of proposal submission will result in the offeror's proposal being deemed non-responsive. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB or VOSB status if they have not already done so. VA NOTICE OF TOTAL VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, "Veteran-owned small business concern"- (1) Means a small business concern- (i) Not less than 51 percent of which is owned by one or more veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; (ii) The management and daily business operations of which are controlled by one or more veterans; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) "Veteran" is defined in 38 U.S.C. 101(2). (b) General. (1) Offers are solicited only from veteran-owned small business concerns. All service-disabled veteran-owned small businesses are also determined to be veteran owned small businesses if they meet the criteria identified in paragraph (a)(1) of this section. Offers received from concerns that are not veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a veteran-owned small business concern. (c) Agreement. A veteran-owned small business concern agrees that in the performance of the contract, in the case of a contract for- (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible veteran-owned small business concerns. (d) A joint venture may be considered a veteran-owned small business concern if: (1) At least one member of the joint venture is a veteran-owned small business concern, and makes the following representations: That it is a veteran-owned small business concern, and that it is a small business concern under the NAICS code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation; and (4) The joint venture meets the requirements of 13 CFR 125.15(b), except that the principal company may be a veteran-owned small business concern or a service-disabled veteran-owned small business concern. (e) Any veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/NaVAMC/VAMCCO80220/VA24915R0129/listing.html)
 

Document(s)

Attachment
 

File Name: VA249-15-R-0129 VA249-15-R-0129.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1741708&FileName=VA249-15-R-0129-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1741708&FileName=VA249-15-R-0129-000.docx

 

File Name: VA249-15-R-0129 PAST PERFORMANCE QUESTIONNAIRE.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1741709&FileName=VA249-15-R-0129-001.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1741709&FileName=VA249-15-R-0129-001.pdf

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro, TN

Zip Code: 37129
 

Record

SN03581024-W 20141126/141124234810-d33fae5286de3fd9ff3bcb4da39f6871 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |