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FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 28, 2014 FBO #4752
DOCUMENT

99 -- NVWG Transportation Special Needs - Attachment

Notice Date

11/26/2014
 

Notice Type

Attachment
 

NAICS

485991 — Special Needs Transportation
 

Contracting Office

Department of Veteran Affairs;SAO East;PCAE STL Contracting Officer;11152 South Towne Square;Saint Louis MO 63123
 

ZIP Code

63123
 

Solicitation Number

VA77715N0016
 

Response Due

12/4/2014
 

Archive Date

12/14/2014
 

Point of Contact

Charles Hampton
 

E-Mail Address

s.Hampton2@va.gov<br
 

Small Business Set-Aside

N/A
 

Description

Agency: Department of Veterans Affairs Office: National Veterans Sports Programs & Special Events, National Veterans Wheelchair Games (NVWG) Notice Type:Posted Date: Sources SoughtNovember 26, 20143 Response Date: December 4, 2014 Original Proposed Set Aside: N/A NAICS Code: 485991 Synopsis: THIS IS NOT A SOLICITATION. This is a Request for Information (RFI)/Sources Sought notice issued in accordance with FAR 15.201(e) to conduct market research. This RFI is issued solely for information and planning purposes - it does not constitute a Request for Quote (RFQ) - or a promise to issue a RFQ in the future. This request for information does not commit the Government to contract for any supply or services whatsoever. The Department of Veterans Affairs (VA) is not, at this time, seeking proposals and will not accept unsolicited costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested vendor's expense. Not responding to this RFI does not preclude participation in any future RFQ, if any is issued. Any information submitted by respondents to this RFI is strictly voluntary. All submissions become Government property and will NOT be returned. Contracting Office Address Department of Veterans Affairs (VA) 11152 Towne Square, St Louis, MO, 63123 Point of Contact: Charles Hampton (314) 894-6656 x65101 Charles.Hampton2@va.gov Overview: The purpose of this unclassified request for information (RFI) is to enable the National Veterans Wheelchair Games (NVWG) representatives to obtain information from vendors who can provide labor, supervision, and other resources required to provide Wheelchair Bus Service to transport over 600 Veterans with physical disabilities and over 400 non-wheelchair users for a total period of eight (8) days, from June 20 through June 27, 2015 in Dallas, TX. The vendor will need to provide adequate equipment and personnel to provide the accessible transportation services. The buses need to be retrofitted full size, kneeling, low floor buses with self-storing wheelchair ramps to accommodate wheelchairs to safely transport large numbers of individuals in wheelchairs to various areas within the Dallas, Texas community. In addition, this work will involve equipment and retrofit review, pre-event retrofitting of one bus for VA staff/volunteer training, site visit involvement for route review to venues, staff training of employees providing Veteran transportation and on-site Project Manager during event hours. Vendor must be able to operate about twenty-two buses during specific peak times during the NVWG that the schedule requires. Background: The National Veterans Wheelchair Games represent the largest annual wheelchair sports event in the world. Participation in the NVWG is open to Veterans with spinal cord injuries and other physical disabilities that require the use of a wheelchair for competitive sports. The NVWG has 18 official events which include air rifle, air pistol, archery, basketball, boccia, bowling, field, handcycling, motor rally, nine ball, power soccer, quad rugby, slalom, softball, swimming, table tennis, track and trap shooting requiring transportation for over 600 Veterans in wheelchairs and 400 non-wheelchair users (able bodied caregivers / participants). The NVWG transportation requires the following technical requirements in order to support the unique needs of our customers and program requirements. 1.Twenty two low floor, kneeling buses that are able to accommodate 6 to 8 passengers in wheelchairs, plus an additional 12-15 able bodied passengers; 2.Buses with incorporated automatic, self-storing wheelchair ramps. Lift systems cannot handle the workload demands and loading requirements of the program; 3.Buses must be able to be loaded / unloaded within 15 minutes to ensure no schedule delays. The NVWG will use this information to gain a better understanding of industry's ability to support the event transportation needs. This information will be fundamental to shaping the Department's future facilitation efforts. If you are interested in participating in this market research, you must respond by e-mail (details below) no later than December 4, 2014, 2:30 pm central time to include attachment 1. 1. Specific Response Instructions: Please submit your RFI response in accordance with the following: Email a copy of question responses to Charles.Hampton2@va.gov & Stephanie.Farrell@va.gov. Title the Subject line of the e-mail with "NVWG Market Research for Accessible Transportation Services" and add the company name. 2. Information Requested: In response to the RFI interested contractors shall submit the following information: a. Company Information/Socio - Economic Status b. Provide the company size and POC information c. VA has identified the appropriate North American Industry Classification System (NAICS) Code 512110, Motion Picture and Video Production, which has a size standard of $30Million for this RFI. d. Indicate whether your company, subcontractors, teaming partners, joint ventures have a Federal Socio-Economic Status, e.g., Small Business, Service-Disabled Veteran Owned Small Business, Veteran Owned Small business, Women-Owned Small Business, Disadvantaged Small business (8A), and Hub Zone. If Service Disabled or Veteran Owned Small business, is your company and or partners registered in VA's VetBiz repository? 3. Capabilities/Qualifications - Provide answers to the questions at attachment 1. Your response should be formatted as follows: single-spaced, Times New Roman 12-point font, one-inch margins. Your document must be compatible with MS Office Word 2010. Failure to respond will not affect future opportunities, however; only those vendors who respond will be permitted to participate in individual discussions with the government. DISCLAIMER: The government does not intend to award a contract on the basis of this RFI or to otherwise pay for information received in response to this RFI. This RFI will be the basis for collecting information on products available. This RFI is issued solely for information and planning purpose only and does not constitute a solicitation. All information received in this RFI that is marked "proprietary" will be handled accordingly. Responses to the RFI will not be returned nor will receipt be confirmed. In accordance with FAR 15.201(e), responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract. Again, responders are solely responsible for all expenses associated with responding to this RFI. Attachment 1 We are trying to determine the best, most efficient and cost effective method to provide service. The questions below are intended to aid us in determining the best path to our goal. Vendor Questions Name of Vendor: ____________________________________ POC__________________________________________________________ Namephoneemail 1.What is the total number of crewing/scheduling services you were responsible for over the last three years? Given that number, "What was the average length of each service? "How much preparation time was involved? How do you determine how much preparation time you need? What factors indicate if you need more or less time? "What were the deliverables from these events? "What were some of the more common issues that needed to be resolved, and how did you resolve them? Be specific and include if modification to the contract/award was necessary. "Describe the types of media services you performed for Government clients. Be specific and include information that includes details such as the mix of workers, managers, length of time, dates, preparation work and other relevant data. Also include any lessons you may have learned from the experience. "Describe the type of media services you have provided for a Non- Government client. Be specific and include information that includes details such as the mix of workers, managers, length of time, dates, preparation work and other relevant data. Also include any lessons you may have learned from the experience. "What differences, if any, are there between the government and the private industry client? "How is the work priced? How do go about creating an estimate? What type of contract vehicles have you used? Indefinite Delivery Indefinite Quantity (IDIQ), Blanket Purchase Agreement (BPA), Federal Supply Schedule (FSS), sub-contract work? "What kind of contract method was used? Firm fixed price? Time and materials? Which type contract worked best? 2.How many of your services - for example, a remote shoot - were more than 100 miles from your primary place of business? "What methodology did you employ to staff this type of requirement? Describe how you decide to staff this type of effort. How do you decide that it may not be economically feasible to make an offer on a location that is geographically separate? "What was the cost consideration of travel in supporting these events? When is it worthwhile from a business case to travel beyond 100 miles? "What sort of steps does your company take to mitigate these costs? "What is your company's US geographic span? Where do you normally do business? Do you do national shoots or stay within the local area? 3.In the last three years, what have been your staff personnel to crew/scheduling service ratio? (i.e., given the number of crew/scheduling services, how did you fulfill the requirements of your contract with personnel?) "Describe how you manage your part time workforce, and how many personnel you use part time? "Describe how you manage your sub-contractors/consultants, if you use this method. "What is the average length of time these personnel are employed by your company? 4.What Professional certifications or educational requirements if any, do you require of your personnel or sub-contractors? How do you determine which technical crew to use? 5.While we try and provide ample lead time we may have an occasion were we need a crewing/scheduling service with very little lead time? "How would your firm react to this type of "rapid response" requirement? "What impact, if any would it have on your pre-event preparation, cost, any other factors? 6.VA manages many media requirements concurrently, and in different geographic regions US wide. How would you manage surge requirements? Is your company organized across the US that would provide VA with adequate staffing? 7. Do you understand this information and possible requirement is not for your company's production services but for your scheduling and media coordination services? 8. At the request of the government producer would you have any issue with contracting for production services from local competitors for services such as; producers, writers, editors, technical and creative personnel? 9. Do you have the personnel available to promptly respond to production request available on a daily bases during normal business hours, 8:00am-5:00pm Monday - Friday?
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAAAC/VAAAC/VA77715N0016/listing.html)
 

Document(s)

Attachment
 

File Name: VA777-15-N-0016 VA777-15-N-0016.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1748246&FileName=VA777-15-N-0016-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1748246&FileName=VA777-15-N-0016-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Dallas Tx.

Zip Code: N/A
 

Record

SN03582437-W 20141128/141126233902-2a71fe849bf6ce97ecdac001a105b2f1 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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