MODIFICATION
X -- Conference Rooms Rental
- Notice Date
- 12/2/2014
- Notice Type
- Modification/Amendment
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Air Force, Air Mobility Command, 6th Contracting Squadron, 2610 Pink Flamingo Ave, MacDill AFB, Florida, 33621-5119, United States
- ZIP Code
- 33621-5119
- Solicitation Number
- J6RB11132014
- Archive Date
- 12/24/2014
- Point of Contact
- Raymond Bussey, Phone: 813-828-1660
- E-Mail Address
-
raymond.bussey@us.af.mil
(raymond.bussey@us.af.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for a commercial service prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will NOT be issued. This is a Request For Quote (RFQ) and the solicitation number is J6RB11132014. This acquisition is unrestricted. The 6th Contracting Squadron, MacDill AFB, Florida, requires the following: The USCENTCOM CCJ6 has a conference room(s) and function requirement within the Washington DC area that preferably has free shuttle service to an International Airport; include a need for general session room that can accommodate 150 attendees. All rooms need to be free of obstructions and limited views. DESCRIPTION OF REQUIREMENT Project: Central Region Communications Conference (CRCC) 12 - 14 May 2015 The Government is seeking hotels with a 3 to 5 Star rating within the Washington DC Area to include Baltimore, Northern Virginia, and Southern Maryland to hold the subject conferences and to befitting senior US and partner nation leaders. All required meeting rooms should be collocated and requested to have limited access by non-attendees. Requirements include a need for general session room that can accommodate 150 attendees. All rooms need to be free of obstructions and limited views. The General Session room must be able to accommodate a U Shape configuration for up to 40, mix of classroom and theater seating around the perimeter and room for a translation booth as well as a rear projection A/V suite. The General Session room will require patching into house sound. Additionally, conference organizers require a conference foyer with limited access by non-attendees during pre-conference registration and conference sessions, a support room that is adjacent (within 25 to 75 feet walking distance) to the general session room, two break-out rooms, one of which is a room for meals preferably on the same floor as the General Session room, and a room specifically set for prayer for those of Islamic faith also preferably on the same floor as the General Session Room. The conference wants to hold a social the night of 12 May 2015 and prefers a room with a view that is not a traditional meeting room on the hotel property for approximately 100 attendees. Proposals shall be submitted in the following format CLIN 0001 One (1) each Main General Session Conference room with 150 person capacity, in a U shape configuration with max 40 seating 12 - 14 May 2015. Room must also be able to fit rear projection video gallery; seating on three sides as well as room for a translation booth and twice per day break service, (Breaks to be provided outside GS Room). Note 12 May is set up day for rehearsal and no breaks nor set on that day. Foyer in front of General Session Room should be large enough to have the morning and afternoon breaks. Breaks will not be inside the General Session Room and must be within 50 feet of the General Session Room. QTY 3 Days CLIN 0002 One (1) each Operations Room must be next to or across from General session room. One (1) each QTY 6 Days CLIN 0003 Two (2) each Breakout meeting rooms (2 days) 12-14 May 2015 - must be next to or directly across from General Session Room. Hold 20 - 30 attendees. And to include Breaks, coffee and water during the conference. QTY 2 Days CLIN 0004 One (1) each Meal Room must hold 150 attendees. QTY 2 Days CLIN 0005 One (1) each Prayer Room 12-14 May 2015, prefer on the same floor as General Session Room. QTY 3 Days CLIN 0006 One (1) each Room to host a Social on the evening of 12 May 2015, for 100 people not traditional meeting room; Heavy Hors d'oeuvre, Open bar, Lunch for 2 days. (Please provide menu). QTY 1 Day CLIN 0007 Audio/Visual Requirements Projector - 3 days Rear Projection Screen - 3 days T1 Network Drop - 6 days Lectern with Microphone - 3 days Wireless Lavaliere's - 3 days Mixer and any misc. audio visual equipment required CLIN 0008 Two (2) Days Buffet Style Lunch for 150 guest, please provide menu. One (1) Day Social Event on the evening of 12 May 2015, for 100 people that includes (Hors d'oeuvre and Open Bar), for 100 guest. Please provide menu. NOTE: Funds are not available for this CLIN 0008 ONLY. Per FAR 52.232-18 Availability of Funds: Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. NOTE: Hotel must have the capability to block sleeping rooms for up to 100 guests (Peak nights are 12 May - 13 May 2015). There is no guarantee that all sleeping rooms blocked will be used; therefore, pricing for CLINs 0001 - 0006 should not be contingent on this 100 sleeping room block/occupancy. Also Room Block should be for approx. 15 support staff from 10 May 2015 to 15 May 2015 and then peak nights as described in the document. •- Individuals will be using their personal credit cards for payment •- The room pattern for the staff will be provided once hotel is chosen Preferred complimentary transportation to shopping within the DC/Northern Virginia Area Preferred complimentary shuttle transportation to the nearest international airport The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-77 effective 14 Oct 2014, DFARS DPN 20141014 effective 15 Oct 2014 and AFFARS AFAC 2014 effective 1 Oct 2014. The North American Industry Classification System code (NAICS) is 721110 Hotels (except Casino Hotels) and Motels. The Standard Industrial Classification (SIC) is 7021. A firm fixed price contract will be awarded. All interested parties must bid on all items. PROVISIONS/CLAUSES: The following Federal Acquisition Regulation (FAR), provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: http://farsite.hill.af.mil, http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting): FAR 52.204-7, Central Contractor Registration; FAR 52.204-13, Central Contractor Registration Maintenance; FAR 52.212-1, Instruction to Offerors-Commercial Items; FAR 52.212-4, Contract Terms and Conditions; FAR 52.219-1, Small Business Program Representations; FAR 52.247-30, F.O.B. Origin Contractor's Facility. The following Defense Federal Acquisition Regulation Supplement (DFARS) clauses apply to this solicitation and are incorporated by reference: DFARS 252.204-7003, Control Of Government Personnel Work Product; DFARS 252-204-7004 (Alt A), Required Central Contractor Registration; DFARS 252.243-7001, Pricing Of Contract Modifications. The following DFARS clauses apply to this solicitation and are incorporated by reference: DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials; DFARS 252.225-7001, Buy American Act and Balance of Payment Program; DFARS 252.225-7036 Alt I, Buy American-Free Trade Agreements--Balance of Payments; DFARS 252.232-7003, Electronic Submission of Payment Requests, DFARS 252.247-7023 (Alt III), Transportation of Supplies by Sea. The following FAR provisions and clauses apply to this solicitation and are incorporated in full text: 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: ( i ) technical capability of the service offered to meet the Government requirement •§ Conference rooms size and capacity (Ample room space for personnel and equipment) •§ All rooms must be collocated •§ Rooms free of obstruction •§ General session room comfortably accommodates 150 attendees with U shaped table and rear projection A/V suite. •§ Conference foyer with limited access by non-attendees •§ A support room adjacent to main room. •§ Two each Breakout rooms •§ Audio visual requirements are met to include: (See CLIN 0007) ( ii ) price Proposals shall be evaluated to determine price fair and reasonableness The following Air Force Federal Acquisition Regulation Supplement (AFFARS) clause applies and is incorporated in full texts: FAR 52.212-3, Offeror Representation and Certifications-Commercial Items (Offeror must submit a completed copy of this prevision with its proposal for the proposal to be considered. See https://orca.bpn.gov/ for online submittal); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders-Commercial Items, within FAR 52.212-5, the following clauses apply: FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards; FAR 52.209-6, Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; FAR 52.219-28, Small Business Representations; FAR 52.222-3, Convict Labor; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-36, Affirmative Action for Workers with Disabilities; FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving; FAR 52.225-13, Restrictions on Certain Foreign Purchases; FAR 52.232-33, Payment By Electronic Funds Transfer-Central Contractor Registration. FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors AFFARS 5352.201-9101, Ombudsman: (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen Mr Gregory S. O'Neal, HQ AMC/A7K, 402 Scott Drive, Unit 2A2 Post 2A10, Scott AFB IL 62225, (618) 229-0184, fax (618) 256-6668 email: gregory.oneal @us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) Also your quote must list your DUNS number, CAGE code, and Federal TIN with Company name, POC and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit www.sam.gov. Lack of registration in the SAM database will make an offeror ineligible for award. DEADLINE: Offers are due on 9 December 2014 by 2:00 PM EST. Submit offers or any questions to the attention of Raymond Bussey, 6CONS/LGCB, via fax 813-828-5111, or preferably by email to raymond.bussey@us.af.mil. 252.209-7999 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION 2012-O0004) (JAN 2012) (a) In accordance with sections 8124 and 8125 of Division A of the Consolidated Appropriations Act, 2012,(Pub. L. 112-74) none of the funds made available by that Act may be used to enter into a contract with any corporation that- (1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government. (2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government. (b) The Offeror represents that- (1) It is [ ___ ] is not [ ___ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, (2) It is [ ___ ] is not [ ___ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.
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