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FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 10, 2015 FBO #4795
DOCUMENT

R -- Performance Improvement Management System IAA - Attachment

Notice Date

1/8/2015
 

Notice Type

Attachment
 

NAICS

541519 — Other Computer Related Services
 

Contracting Office

Department of Veterans Affairs;Health Administration Center;3773 Cherry Creek Drive North, Suite 450;Denver CO 80209
 

ZIP Code

80209
 

Solicitation Number

VA74115N0041
 

Response Due

1/22/2015
 

Archive Date

2/21/2015
 

Point of Contact

Lindsey Wineland
 

E-Mail Address

2-4626<br
 

Small Business Set-Aside

N/A
 

Description

VA741-15-N-0041 Agency: Department of Veterans Affairs Procuring office: Program Contract Office - East (Denver) Requesting Program Office: Vision Center of Excellence (VCE) Notice Type:Posted Date: Sources SoughtJanuary 8, 2015 Response Date: January 22, 2015 (3:00 pm EST) Original Set Aside: Unknown (Competitive, Firm Fixed Price) Classification Code: R429 - Support - Professional: Emergency response/disaster planning/preparedness support NAICS Code: 541511: Custom Computer Programming Services Proposed release of RFQ: March 2015. Estimated award date: On or around 1 May 2015. Estimated contract effective start date: 1 July 2015. Synopsis: The purpose of this RFI is to determine if the government should pursue a separate independently competed contract action for the required services, or pursue an Economy Act Interagency Agreement with the Department of Defense to utilize their existing contract holder for similar services. Currently DOD has a contractor in place performing identical work on just the DOD side. REF: Far Part 17.502-2: 17.502-2 - The Economy Act. (a) The Economy Act (31 U.S.C. 1535) authorizes agencies to enter into agreements to obtain supplies or services from another agency. The FAR applies when one agency uses another agency' contract to obtain supplies or services. If the interagency business transaction does not result in a contract or an order, then the FAR does not apply. The Economy Act also provides authority for placement of orders between major organizational units within an agency; procedures for such intra-agency transactions are addressed in agency regulations. (b) The Economy Act applies when more specific statutory authority does not exist. Examples of more specific authority are 40 U.S.C. 501 for the Federal Supply Schedules (subpart 8.4), and 40 U.S.C. 11302(e) for Governmentwide acquisition contracts (GWACs). (c) Requirements for determinations and findings. (1) Each Economy Act order to obtain supplies or services by interagency acquisition shall be supported by a determination and findings (D&F). The D&F shall- (i) State that use of an interagency acquisition is in the best interest of the Government; (ii) State that the supplies or services cannot be obtained as conveniently or economically by contracting directly with a private source; This RFI will be used in support of the procurement direction this office takes on this effort. THIS IS NOT A SOLICITATION. This is a Request for Information (RFI)/Sources Sought notice issued in accordance with FAR 15.201(e) to conduct market research. This RFI is issued solely for information and planning purposes - it does not constitute a Request for Quote (RFQ) - or a promise to issue a RFQ in the future. This request for information does not commit the Government to contract for any supply or services whatsoever. The Department of Veterans Affairs (VA) is not, at this time, seeking proposals and will not accept unsolicited costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested vendor's expense. Not responding to this RFI does not preclude participation in any future RFQ, if any is issued. Any information submitted by respondents to this RFI is strictly voluntary. All submissions become Government property and will NOT be returned. This announcement is based upon the best information available and is subject to future modification. Contracting Office Address Department of Veterans Affairs (VA), Health Administration Center (HAC) 3773 Cherry Creek Dr. North, Denver, CO, 80209 Point of Contact: Lindsey Wineland Contracting Officer lindsey.wineland@va.gov Overview: The Department of Veterans Affairs, Veterans Health Administration's Office of Emergency Management (OEM) has the following missions that they support: a)The Disaster Emergency Medical Personnel System (DEMPS) Program b)Emergency Management Improvement Funds (EMPI) Grant Program c)Emergency Management Capability Assessment Program (EMCAP) d)National Response Framework e)Other missions as mandated by VA leadership Electronic support, capability support and training are key components of the OEM mission and a full-time mission capable electronic tool with a quality training program will enhance the capability of OEM to support the missions identified. The Office of Emergency Management uses the current version of PIMS and is need of significant capability upgrades, enhancement, and system fixes to support the mission if the office. (1)The Contractor selected for this effort shall provide a Detailed Work Plan and Briefing for the VA project team that presents the Contractor's plan for completing the required task. It is anticipated that the Contractor will support 10 three-day Implementation In Process Review Workshops at its facilities to allow the VA Subject Matter Experts (SME's), and Project Manager to evaluate the implementation process and complete the Pilot Study of all the developed scenarios that would meet continuing medical education unit requirements. (2)The results of the Base Year effort will be the completion of a contract kick-off meeting; the 10 implementation workshops; continue development of the hosting platform and the requirements for the hosting of the environment until Option Year 4 is complete and the platform has been delivered to the VA for introduction on the VA system for permanent hosting; a quality system maintenance and support requirements program; a training module for the user on the proper use of each major capability; the development of a comprehensive help desk and procedures related to the help desk; a comprehensive document outlining the capability of the platform; a comprehensive plan on meeting or exceeding the requirements of PL-508 Accessibility Guidelines; delivery of actual training; activation of the help desk once training begins; a communications program to support the management of the project; a train-the-trainer program for the Program Managers responsible for the each major capability; and the contract archiving all completed training events and files into an appropriate database for access for the government. (3)The final delivery date of each years developed capabilities will be on or before 345 calendar days after date of Issuance of Task Order and/or written authority by the Contracting Officer to proceed. (4)As part of the overall continuation of the development effort the contractor will assign the appropriate qualified staff to support the development of the required capabilities. (5)Project Status Reports are required and shall be developed and delivered bi-weekly, to the VA Project Team Lead/Agency Representative. All reports shall be timely submitted to the Agency Representative, on the date agreed upon between the contractor and the Agency Representative, who will conduct a review for concurrence and or acceptance. Unacceptable reports will be revised by the contractor and resubmitted to the acceptable level of the Agency Representative. (6)Meeting Minutes are required and shall be developed and delivered in accordance with this PWS. All minutes shall be timely submitted to the Agency Representative, on the date agreed upon between the contractor and the Agency Representative, who will conduct a review for concurrence and or acceptance. Unacceptable minutes will be revised by the contractor and resubmitted to the acceptable level of the Agency Representative. Please respond to this RFI if your company can perform this requirement in accordance with FAR Part 52.219-14 Limitations on Subcontraction (Nov 2011) As prescribed in 19.508(e) or 19.811-3(e), insert the following clause: Limitations on Subcontracting (Nov 2011) (a) This clause does not apply to the unrestricted portion of a partial set-aside. (b) Applicability. This clause applies only to- (1) Contracts that have been set aside or reserved for small business concerns or 8(a) concerns; (2) Part or parts of a multiple-award contract that have been set aside for small business concerns or 8(a) concerns; and (3) Orders set aside for small business or 8(a) concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F). (c) By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for- (1) Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. (2) Supplies (other than procurement from a nonmanufacturer of such supplies). The concern shall perform work for at least 50 percent of the cost of manufacturing the supplies, not including the cost of materials. (3) General construction. The concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees. (4) Construction by special trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees. (End of clause) This is only a draft only copy of the PWS and my not contain/include all of the requirements to complete the Performance Work Statement (PWS). Specific Response Instructions: Please submit your RFI response in accordance with the following: 1) No more than 15 pages (excluding transmittal page). Include the name, email address and phone number of the appropriate representative of your company; 2) Submit your response via email to lindsey.wineland@va.gov 3) Submit your response by 3:00 PM. (EST) on Jan 22, 2015; 4) Mark your response as "Proprietary Information" if the information is considered business sensitive. 5) NO MARKETING MATERIALS ARE ALLOWED AS PART OF THIS RFI. The government will not review any other information or attachments included, that are in excess of the 15 page limit. Information Requested from Industry: In response to the RFI, interested contractors shall submit the following information: 1.Company Information / Socio-Economic Status a.Provide the company size and POC information. b.VA has identified the appropriate North American Industry Classification System (NAICS) Code of either 541511: Custom Computer Programming Services - $25.5. Please identify and explain any other NAICS codes your company believes would better represent the predominated work included in the attached PWS. c.Indicate whether your company, subcontractors, teaming partners, joint ventures have a Federal Socio-Economic Status, e.g., Small Business, Service-Disabled Veteran Owned Small Business, Veteran Owned Small business, Women-Owned Small Business, Disadvantaged Small business, and Hub Zone. If Service Disabled or Veteran Owned Small business, is your company and or partners registered in VA's VetBiz repository? 2.Background/Past Experience - Provide the following information on a maximum of three data base abstraction projects within the last three years for which the responder was a prime or subcontractor. a.The name, address, and value of each project. b.The Prime Contract Type, Firm Fixed-Price, Cost Reimbursement or Time and Material c.The name, telephone and address of the owner of each project d.A description of each project, including difficulties and successes e.Your company's role and services provided for each project. 3.Capabilities/Qualifications - Overview of proposed solution(s). Include a description of the capabilities/qualification/skills your company possesses for each of the below statements: a.Assessment of capabilities to perform all the requirements/tasks noted in the RFI (PWS). b.Draft schedule to complete necessary changes. 4.Teaming Arrangements - Description of Teaming Partners, Joint Ventures that your company would consider to perform work. 5.Important - Price Information - Provide your commercial price history and rough order of magnitude for the same or similar products/solutions. 6.Other Market Information - Provide any other relative information, this information must be included within the 15 page limitation. 7.Other Federal Experience - Identify the federal contract vehicles
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAHAC741/VAHAC741/VA74115N0041/listing.html)
 

Document(s)

Attachment
 

File Name: VA741-15-N-0041 VA741-15-N-0041_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1804572&FileName=VA741-15-N-0041-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1804572&FileName=VA741-15-N-0041-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03611626-W 20150110/150108234838-ac179c068de6071363a3f38c1152cdef (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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