SOLICITATION NOTICE
W -- Hotel Space and Accommodations for VBA Leadership Training in Atlanta, GA.
- Notice Date
- 1/14/2015
- Notice Type
- Presolicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Veterans Affairs;Veterans Benefits Administration;Office of Acquisition;1800 G. Street N.W.;Washington DC 20006
- ZIP Code
- 20006
- Solicitation Number
- VA101V15Q0254
- Response Due
- 1/15/2015
- Archive Date
- 1/16/2015
- Point of Contact
- Mario.quilici@va.gov
- E-Mail Address
-
mario.quillici@va.gov
(mario.quillici@va.gov)
- Small Business Set-Aside
- N/A
- Description
- Attachment A - Requirements Document The Department of Veterans Affairs requirement for hotel accommodations, meeting space rental, and hotel services located in Atlanta, GA. Hotel Lodging: 140 sleeping rooms per night during the following dates: February 8 - February 12, 2015, checking out on February 13, 2015. (Total rooms for the week = 700) Rooms must be individual/private-sleeping rooms with toilet facilities at the federal government per diem rate. General Session: One general session room is required, approximately 3200 square feet. Meeting space for the General Session should be held on a 24 hours basis (some exclusions may apply if the hotel can guaranty that the room will be set one hour prior to the start of the general session each day). Room setup and AV equipment setup should be completed by 1:00 PM on Sunday February 8, 2015. General session requirements begin at 7:00 am on Monday February 9, 2015 through Friday, February 13, 2015, ending at 12:00 pm. Set for 140 in round table seating for 6 (crescent); there should be a head table on the riser to include a podium. Ice water and glasses should be provided on each table with writing pads and pens. General Session room must be without pillars/posts to obstruct view. Breakout Rooms: Four breakout rooms are needed 7:00 am on Monday February 9, 2015, through Friday, February 13, 2015, ending at 12:00 pm, approximately 800 square feet each. These rooms are in addition to the General Session meeting room (total of five meeting rooms throughout the week). Each room must accommodate no less than 35 people, set in rounds (crescents) with seating for 6 people per table. Rooms must include a podium and additional space for audio/visual front screen projection for each breakout room. Ice water and glasses should be provided on each table with writing pads and pens. Each of these breakout rooms must be without pillars/posts to obstruct the view. Food/Beverage Requirements: Continental breakfast for 140 attendees beginning Monday morning February 9, 2015, through the continental breakfast on Friday February 13, 2015. Audiovisual Equipment and Services: An on-site audiovisual department is required. Audiovisual equipment requirements include: Five laptop computers, six LCD projectors, six large screens, five podium microphones, five remote controls for the laptops/projectors, two lavaliere microphones, six handheld microphones, one fax machine, one photocopier, one hub for drops from the T-1 line, one conference phone with speaker, one phone line for the fax machine, and two phones that can connect to an outside line. A T-1 line is needed in the general session, the four breakout rooms, and the communications room. Also requested are two radios with headsets for communication with hotel staff. The general session room and breakout rooms (if needed) must be set with a sound system. The general session room must be set with the laptop computer at a table at the side of the room (not at the podium). Office Space/Communications Room: One room to be used for office/storage space is requested that is in close proximity to the meeting space, preferably very close to the general session room. The room is needed from 12:00 PM on Sunday February 8, 2015, through Friday February 13, 2015 at 12:00 PM. Board Room: One room to be used as a meeting room for no more than 12 people, set boardroom style is requested, in close proximity to the meeting space. The room is needed from 12:00 PM on Sunday February 8, 2015, through Friday February 13, 2015 at 12:00 PM. Registration Area: A registration area is needed on Sunday February 8, 2015, from 3:00 to 6:00 PM. Preference for the registration area is in close proximity to the general session room (ideally directly outside the room). There should be three six ft tables with skirting, four to six chairs, and an in-house only desk phone and a large trash can. Additional Hotel Requirements: 1.Direct access to onsite hotel representative during business hours. 2.Restaurant and activity choices within walking distance from the hotel. 3.Within walking distance of MARTA.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAAOAS/VADC/VA101V15Q0254/listing.html)
- Record
- SN03616371-W 20150116/150114234614-b02521371e4d796b90da706a3c2bd5f5 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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