SOURCES SOUGHT
58 -- Enterprise Wide Video Teleconferencing Implementation - VTC RFI
- Notice Date
- 1/14/2015
- Notice Type
- Sources Sought
- NAICS
- 334220
— Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
- Contracting Office
- Nuclear Regulatory Commission, Acquisition Management Division, Acquisition Management Division, 11555 Rockville Pike, Rockville, Maryland, 20852-2738, United States
- ZIP Code
- 20852-2738
- Solicitation Number
- VTC1142015
- Archive Date
- 2/20/2015
- Point of Contact
- Matthew J. Bucher, Phone: 301-287-0522
- E-Mail Address
-
Matthew.Bucher@nrc.gov
(Matthew.Bucher@nrc.gov)
- Small Business Set-Aside
- N/A
- Description
- Attachment 1 Enterprise Wide Video Teleconference Implementation Agency: U.S. Nuclear Regulatory Commission Office: Office of Information Services Location: Rockville, Maryland ________________________________________ Notice Type: Special Notice Posted Date: 01/14/2015 Questions: 01/22/2015 COB Response Date: 02/05/2015 COB Original Set Aside: N/A Set Aside: N/A Classification Code: 58 -- Communication, detection, & coherent radiation equipment NAICS Code: 334 -- Computer and Electronic Product Manufacturing / 334220 -- Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing. ________________________________________ Description: This is a Request for Information (RFI) notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this RFI is to obtain subject matter feedback for project planning purposes. Your responses to this RFI will assist the Government in determining whether the work should be contracted out and, if so, the appropriate procurement method. The U.S. Nuclear Regulatory Commission (NRC) in Rockville, Maryland is conducting a Market Survey to determine the capability and expertise of businesses to provide an enterprise wide video teleconferencing services. The NAICS Code is 334220 with a Size Standard of 1,000 Employees. Introduction: NRC seeks to modernize and streamline its current video teleconferencing (VTC) environment which consists of VTC endpoints located in six (6) geographically dispersed locations. The purpose of this RFI is to gauge the capabilities of the vendor community to provide both equipment and services to the NRC. Specific Information as to the functionality sought is listed below. Background: The NRC currently operates multiple VTC systems, consisting of a mix of Cisco and Polycom VTC equipment, to provide service to six (6) geographically separate locations. The systems use ISDN for internal and external VTC. It is the NRC's intent to transition from ISDN to IP. Current room systems are broken out by small/medium (less than 20 users) and large (greater than 20 users). HQ: 11601 Landsdown Street, Rockville, MD 20852 -Three co-located buildings, One, Two and Three White Flint -18 small/medium room systems -12 large room systems -200Mpbs between each building and Region 4, Verizon PIP Region 1: 2100 Renaissance Blvd., Suite 100, King of Prussia, PA 19406-2713 -1 small/medium room system -8 large room systems -100Mbps, Verizon PIP Region 2: Marquis One Tower, 245 Peachtree Center Avenue N.E., Suite 800 Atlanta, GA 30303 -7 small/medium room systems -4 large room systems -100Mbps, Verizon PIP Region 3: 2443 Warrenville Road, Suite 210, Lisle, Illinois 60532 -5 small/medium room systems -4 large room systems -100 Mbps, Verizon PIP Region 4: 1600 East Lamar Boulevard, Arlington, Texas 76011 -14 small/medium room systems -10 large room systems -200Mbps, Verizon PIP Technical Training Center, Osborne Office Center, 5746 Marlin Road, Suite 200 Chattanooga, TN 37411-5677 -3 small/medium room systems -45Mbps, Verizon PIP A breakout of these systems is reflected in Attachment 1. The NRC is deploying Microsoft Lync 2013 in the first quarter of calendar year 2015. All NRC workstations (approximately 5,500) will have full Lync capabilities (instant messaging, presence management, voice, video and desktop/application sharing). ________________________________________ Product and/or Service Information: 1) Given the NRC's current inventory and environment, what products would you provide or services would you perform to consolidate and modernize the current VTC environment while leveraging existing technology currently in place at the NRC to the largest extent possible? 2) Please provide a proposed infrastructure design to address VTC service requirements across the enterprise. This design should be approached from an enterprise level. 3) Do you currently provide or support any products, solutions, or implementations at the NRC today? If so, please describe. Costs and Fees: 4) Please provide a copy of your pricing list for the equipment, software and services that you would like to propose; if it is available via the Federal Supply Schedules, please include a copy of your GSA Schedule pricing in your response to this RFI. 5) Please differentiate between one-time expenses for hardware, software and services and recurring or ongoing expenses. 6) Please provide an estimated annual cost of service. Please differentiate between costs for installation and ongoing (recurring) costs of maintaining the system. Implementation: 7) Please provide a sample implementation plan, including the average time it would take to deploy your solution at NRC and have a functioning capability in place. 8) Please provide references for implementations of this nature that you have supported for other government and non-government agencies and organizations. Security and Security Management: 9) Please describe the security management features available with your product and/or services. Note, all products and services, premise or cloud based, must adhere to applicable DISA Security Technical Information Guides (STIGs), Federal Information Security Management Act of 2002 (FISMA) standards and any other federal law, regulation or guidance as applicable to the products or services being proposed. Services/Support: 10) Please provide an overview of your professional services/consulting services supporting the implementation of your products. a. What type of consulting services do you offer? b. What types of training do you provide for your products and/or services? c. What types of support are available for your product? Standards Compliance: 11) Does your product support Federal government usability and accessibility requirements as described in Section 508 of the Rehabilitation Act? Technical: 12) What VTC endpoint connectivity methodologies and/or architectures would you recommend to tie NRC HQ, the Technical Training Center (TTC) in Chattanooga, TN and the Regional Offices together? 13) Please describe the different roles of who can administer and make changes to the enterprise wide VTC implementation being proposed, including listing specific roles and their functional management capabilities; i.e., end-user, services administrator, network engineer, etc. 14) How is redundancy and fault tolerance engineered into your recommendation to prevent single points of failure and outages? 15) Please describe how you would provide for clarity and quality of service (QOS); for example, the NRC is currently using Cisco Prime to monitor Lync QOS. Purchasing Options: 16) Do you offer any provisions for leasing or other alternatives to purchasing equipment and software as a capitol expense? If so, please provide examples of your alternatives. 17) For equipment refresh and life-cycle of equipment as it ages, what model would you propose to reduce costs over the life of an enterprise wide VTC implementation? Other: 18) What other information should the NRC provide in order for a vendor to successfully respond to a Request for Proposal? ________________________________________ Instructions: Please provide a response to this RFI of no more than 20 pages. NRC may ask one or more of the respondents to provide a demonstration to NRC either on site in Rockville, Maryland or via remote meeting technology hosted by the respondent. In addition to your responses to questions 1-18 above, please include the following information in your response: a. Company name, Address, Telephone Number b. Primary Point of Contact, Email Address c. Nine-digit DUNS Number d. Five -digit CAGE Code e. NAICS Code(s) f. Whether or not your company is eligible for a set-aside procurement? g. Whether or not your company is a certified small business concern? h. Business classification/size i. A Capability statement that demonstrates your experience, expertise, and capability to fulfill the Government's requirements. The capability statement should include sufficient detail so the Government is able to determine whether or not your firm would be able to meet the requirements. j. References ________________________________________ Questions about this RFI: Please submit all questions to Matthew Bucher at matthew.bucher@nrc.gov by COB on 01/22/2015. Responses to your questions will be issued within three to five (3-5) business days. ________________________________________ Responses: Please submit an electronic copy of your complete response to this RFI in PDF format to the following individual: Matthew Bucher Senior Contract Specialist US Nuclear Regulatory Commission Office of Administration, Acquisition Management Division, Business Advisory Center 3WFN, Rockville, Maryland, 20852 matthew.bucher@nrc.gov ________________________________________ Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in the response. The Government reserves the right to use the information provided by respondents for any purpose deemed necessary and legally appropriate. Any vendor responding to this notice should ensure that its response is complete and sufficiently detailed. Information provided will be used to assess tradeoffs and alternatives available for the potential requirement, and may lead to the development of a solicitation. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. Any solicitation resulting from the analysis of information obtained will be announced to the public in Federal Business Opportunities (FedBizOpps) in accordance with the FAR Part 5. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/NRC/OA/DCPM/VTC1142015/listing.html)
- Place of Performance
- Address: Rockville, Maryland, 20852, United States
- Zip Code: 20852
- Zip Code: 20852
- Record
- SN03616585-W 20150116/150114234818-72a3a46ea4694a73aff41350131945ef (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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