SOURCES SOUGHT
R -- Administrative Support Services
- Notice Date
- 1/20/2015
- Notice Type
- Sources Sought
- NAICS
- 561110
— Office Administrative Services
- Contracting Office
- General Services Administration, Public Buildings Service (PBS), Acquisition Branch Service Centers Division (1PSA), 10 Causeway St., Bosotn, MA 02222, Boston, Massachusetts, 02222, United States
- ZIP Code
- 02222
- Solicitation Number
- GSAR1_AdminSupportSvcs
- Archive Date
- 2/14/2015
- Point of Contact
- Camille A. Hogan, Phone: 6175658932
- E-Mail Address
-
camille.hogan@gsa.gov
(camille.hogan@gsa.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. The purpose of this Sources Sought Announcement is for market research identifying socio economic concerns such as Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), Hub-Zone and other Small Businesses interested and capable of performing Administrative Support Services. The North American Classification System (NAICS) code for this acquisition is 561110 (size standard to be considered small business is $7.5 million). This source sought is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. No entitlement to payment of direct or indirect cost or charges by the Government will arise as a result of the contractor submission of this Sources Sought or the Government's use of such information. The Government reserves the right to reject, in whole or in party, any contractor's input resulting from this Sources Sought. No contract will be awarded as a result of this announcement. Data submitted in response to this Sources Sought will not be returned. Description: The GSA requires Administrative Support Services for various locations in the New England Region. Services include screen telephone calls, visitors, and incoming correspondence; personally respond to requests for information concerning office procedures; determine which requests should be handled by the supervisor, appropriate staff member or other offices, prepare and sign routine non-technical correspondence in own or supervisor's name; Schedule tentative appointments without prior clearance. Make arrangements for conferences and meetings and assemble established background materials as directed. May attend meetings and record and report on the proceedings; Review outgoing materials and correspondence for internal consistency and conformance with supervisor's procedures; assure that proper clearances have been obtained, when needed; Collect information from the files or staff for routine inquiries on office program(s) or periodic reports, and refer non-routine requests to supervisor or staff; Explain to subordinate staff supervisor's requirements concerning office procedures, coordinate personnel and administrative forms for the office and forwards for processing. The labor categories that may be required under the Administrative Support Services requirement include the following: Administrative Assistant (5 full-time positions - This discipline IS subject to the SCA): In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to executive staff with office management responsibilities to include budgeting, personnel records and payroll. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials. Secretary II (2 full and/or part-time positions - This discipline IS subject to the SCA): Handles differing situations, problems, and deviations in the work of the office according to the supervisor's general instructions, priorities, duties, policies, and program goals. Supervisor may assist secretary with special assignments. Duties include or are comparable to the following: a) screen telephone calls, visitors, and incoming correspondence; personally respond to requests for information concerning office procedures; determine which requests should be handled by the supervisor, appropriate staff member or other offices, prepare and sign routine non-technical correspondence in own or supervisor's name; b) schedule tentative appointments without prior clearance. Make arrangements for conferences and meetings and assemble established background materials as directed. May attend meetings and record and report on the proceedings; c) review outgoing materials and correspondence for internal consistency and conformance with supervisor's procedures; assure that proper clearances have been obtained, when needed; d) collect information from the files or staff for routine inquiries on office program(s) or periodic reports, and refer non-routine requests to supervisor or staff; e) Explain to subordinate staff supervisor's requirements concerning office procedures, coordinate personnel and administrative forms for the office and forwards for processing. Graphic Artist (1 position - This discipline IS subject to the SCA): The Graphic Artist works with the courseware production team to design and develop graphic/visual effects used in courseware material. This position requires the use of specialized computer software to develop high quality computer illustrations, technical drawings, and animations supporting various media used within the training curriculum. The Graphic Artist is capable of using specialized hardware and/or software for video/audio capture and editing of multimedia presentations, incorporates principles of layout design throughout the courseware production process, and is responsible for quality control, review and revision of all aspects of graphics development. Engineering Technician (1 position - This discipline IS subject to the SCA): Independently plans and accomplishes complete projects or studies of broad scope and complexity, or serves as an expert in a narrow aspect of a particular field of engineering, e.g., environmental factors affecting electronic engineering. Complexity of assignments typically requires considerable creativity and judgment to devise approaches to accomplish work, resolve design and operational problems, and make decisions in situations where standard engineering methods, procedures, and techniques may not be applicable. Supervisor or professional engineer provides advice on unusual or controversial problems or policy matters. Completed work is reviewed for compliance with overall project objectives. This worker may supervise or train and be assisted by lower level technicians, and performs, one or a combination of the following: a) Prepares designs and specifications for various complex equipment or systems (e.g., a heating system in an office building, or new electronic components such as solid state devices for instrumentation equipment); b) Plans approach to solve design problems; conceives and recommends new design techniques; resolves design problems with contract personnel, and assures compatibility of design with other parts of the system; c) Designs and coordinates test set-ups and experiments to prove or disprove the feasibility of preliminary design; uses untried and untested measurement techniques; and improves the performance of the equipment. May advise equipment users on redesign to solve unique operational deficiencies; d) Plans approach and conducts various experiments to develop equipment or systems characterized by (a) difficult performance requirements because of conflicting attributes such as versatility, size, and ease of operation; or (b) unusual combination of techniques or components. Arranges for fabrication of pilot models and determines test procedures and design of special test equipment. Technical Writer (1 position - This discipline IS subject to the SCA): Revises or writes material that is mostly standardized for reports, manuals, briefs, proposals, instruction books, catalogs, and related technical and administrative publications concerned with work methods and procedures, and installation, operation, and maintenance of machinery and other equipment. The incumbent receives assignment and technical information from a supervisor or senior writer, may be provided notes or manuals containing operating procedures and details, and may observe production, developmental or experimental activities to expand or verify the provided operating procedures and details. This worker accesses manufacturers' catalogs, drawings and other data relative to operation, maintenance, and service of equipment, may have access to blueprints, sketches, drawings, parts lists, specifications, mockups, and product samples to integrate and delineate technology, operating procedure, and production sequence and detail. This writer organizes material and completes writing assignment according to set standards regarding order, clarity, conciseness, style, and terminology, may maintain records and files of work and revisions, may select photographs, drawings, sketches, diagrams, and charts to illustrate material, assist in laying out material for publication, and arrange for typing, duplication and distribution of material. This writer may draft speeches, articles, and public or employee relations releases, or specialize in writing material regarding work methods and procedures. General Clerk I (1 position - This discipline IS subject to the SCA): This position follows clearly detailed specific procedures in completing several repetitive clerical steps performed in a prescribed or slightly varied sequence, such as coding and filing documents in an extensive alphabetical file; could involve simple posting to individual accounts, opening mail, calculating and posting charges to departmental accounts, operating basic office equipment, e.g., photocopier, facsimile, multi-line phone/voicemail systems, mailing machines, and minimal computer programs. Little or no subject-matter knowledge is required, but the clerk uses his or her own judgment in choosing the proper procedure for each task. Contract Support Specialist (1 positions Level 1 - This discipline IS NOT subject to the SCA): Contract Close-out - The contractor will work to ensure timely contract close-out in the PBS contract writing system (Comprizon) and coordinate the close-out and the required deobligation of funds with PBS employees responsible for the PBS financial system (Pegasys). The contractor will use the CSuite/Pegasys Open Item Comparison report found on the Regional Procurement Officer's (RPO) Community of Practice to identify those contracts requiring action. The contractor will ensure that the contract documents provided by the divisions/Service Centers are complete and that the close-outs are performed in accordance with Federal Acquisition Regulations. The contractor will close out all contracts no later than 4 months after final payment. The contractor may work with contract specialist interns, providing technical assistance and guiding them through the close-out process. The contractor is also responsible for archiving closed contracts annually with the assistance of contract specialists. The contractor will perform miscellaneous administrative support tasks and/or special projects as required. Interested parties may submit a response in an electronic format via email only with the subject line: Admin. Support Svcs., to Camille.hogan@gsa.gov and should be received no later than 4:00pm January 30, 2015. Responses shall be limited to not more than 4 pages. Respondents should include the following as part of their submission: a. A synopsis of the company's capability to provide qualified administrative support personnel b. DUNS Number c. Company Name d. Company Address e. Business Size and type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUB-Zone, Women Owned Small Business, Small disadvantaged business, or Small Business HUB-Zone business as validated via the System for Award Management (SAM). f. Company point of contact, phone and email address. g. Past work experience. If you have experience working with other Federal Agencies and/or commercial businesses of similar size and scope, please include agency and/or business name, contract number (if applicable), amount and type of contract (e.g. FFP, T&M, Labor Hour etc).
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/GSA/PBS/1PK-ME/GSAR1_AdminSupportSvcs/listing.html)
- Place of Performance
- Address: Various locations within the GSA/PBS New England Region., Boston, Massachusetts, 02222, United States
- Zip Code: 02222
- Zip Code: 02222
- Record
- SN03619849-W 20150122/150120234301-04c0f60ef20bd77d10fa8fa2e848d77b (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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