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FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 28, 2015 FBO #4813
DOCUMENT

Q -- ORTHOTIC CONTRACT STATION 688 - Attachment

Notice Date

1/26/2015
 

Notice Type

Attachment
 

NAICS

339113 — Surgical Appliance and Supplies Manufacturing
 

Contracting Office

Department of Veterans Affairs;VAMC;209 West Fayette Street Room 609;Baltimore MD 21201
 

ZIP Code

21201
 

Solicitation Number

VA24515R0055
 

Response Due

2/9/2015
 

Archive Date

4/10/2015
 

Point of Contact

Department of Veterans Affairs
 

E-Mail Address

.
 

Small Business Set-Aside

N/A
 

Description

Statement of Work 1.DESCRIPTION: The VAMCDC, Department of Veterans Affairs (VA) has an ongoing program to furnish orthotic appliances and related services (including - custom orthotics, braces, diabetic shoes, inserts, elastic supports for joints, stockings, compression garments, other new devices and repairs) to those veterans that require them and are eligible for assistance. The range of services shall encompass Healthcare Common Procedure Coding System (HCPCS) Codes: L0100-L4999; A4466; A5500-A5513; and A6501-A6549. Any items that do not have an established HCPCS Code, but are considered commercial prosthetic item(s) intended for this HCPCS series, will be incorporated into the resulting contract(s) and rates for these items negotiated by way of a bilateral modification. It is VA's intention to solicit proposals and award multiple indefinite quantity/indefinite delivery contracts on a competitive basis under the authority of Title 38 U.S.C. Section 8123. The anticipated contract period is March 1, 2015 through February 28, 2016, with Four (4) One (1) Year concurrent Option Periods. The NOT TO EXCEED total for contracts awarded under this multiple IDIQ RFP is $10,000,000.00 (inclusive of all options awarded). The orthotic appliances and related services are to be provided to the following VAMC DC, 50 Irving Street, Washington, DC. 2.PRICE SCHEDULE: A.Pricing: For fabrication and repair of orthotic appliances, the prices proposed shall not exceed the established L-Code prices applicable to the geographic area subject to this solicitation and at the time of performance. It should be noted that repair rates for 15 minute increments are now part of the L-Code pricing schedule. Considering this, please apply the best percentage discount that you offer against the L-Code pricing baseline. B.Reimbursement for Items Not Having a Dedicated Code: Reimbursement for New Technology Components Note Having Dedicated HCPCS codes for new technology components not yet reviewed by the Medicare Pricing, Data Analysis and Coding contractor (PDAC) for the Centers for Medicare and Medicaid Services, the maximum allowable reimbursement will be 150% of the contracted vendors invoice for the item. The reimbursement shall include the technical labor, and the clinical time to attach, adjust, modify and/or program the component through the initial fittings. The vendor's invoices shall be submitted with the quote for review with the FL10-90 Form. Offerors are encouraged to submit their best discounts off of the CMS pricing schedule to be considered for a contract award (a discount must be provided to be considered for a contract award). The Contracting Officer reserves the right to make a contract award without discussions, thus making it in the offeror's best interest to submit the absolute best discount when submitting the proposal. C.Schedule: BASE YEAR - NOTE: THE QUANTITIES BELOW ARE ESTIMATED PROJECTED TOTALS AND CANNOT BE CONSIDERED 100% ACCURATEUNITDiscount LINE ITEM 0001A: BASE YEAR L-CODE ORTHOSIS/ORTHOTICS L-CODE PRICING LESS _________% DISCOUNT EA% LINE ITEM 0001B: BASE YEAR A-CODE ORTHOSIS/ORTHOTICS A-CODE PRICING LESS _________% DISCOUNT EA% LINE ITEM 0001C: BASE YEAR MARKUP FOR ITEMS NOT ON THE L/A-CODE ORTHOSIS/ORTHOTICS % Markup for items that don't have a L-Code or A-Code EA% LINE ITEM 0002A: OPTION YEAR 1 L-CODE ORTHOSIS/ORTHOTICS L-CODE PRICING LESS _________% DISCOUNT EA% LINE ITEM 0002B: OPTION YEAR 1 A-CODE ORTHOSIS/ORTHOTICS A-CODE PRICING LESS _________% DISCOUNT EA% LINE ITEM 0002C: OPTION YEAR 1 MARKUP FOR ITEMS NOT ON THE L/A-CODE ORTHOSIS/ORTHOTICS % Markup for items that don't have a L-Code or A-Code EA% LINE ITEM 0003A: OPTION YEAR 2 L-CODE ORTHOSIS/ORTHOTICS L-CODE PRICING LESS _________% DISCOUNT EA% LINE ITEM 0003B: OPTION YEAR 2 A-CODE ORTHOSIS/ORTHOTICS A-CODE PRICING LESS _________% DISCOUNT EA% LINE ITEM 0003C: OPTION YEAR 2 MARKUP FOR ITEMS NOT ON THE L/A-CODE ORTHOSIS/ORTHOTICS % Markup for items that don't have a L-Code or A-Code EA% LINE ITEM 0004A: OPTION YEAR 3 L-CODE ORTHOSIS/ORTHOTICS L-CODE PRICING LESS _________% DISCOUNT EA% LINE ITEM 0004B: OPTION YEAR 3 A-CODE ORTHOSIS/ORTHOTICS A-CODE PRICING LESS _________% DISCOUNT EA% LINE ITEM 0004C: OPTION YEAR 3 MARKUP FOR ITEMS NOT ON THE L/A-CODE ORTHOSIS/ORTHOTICS % Markup for items that don't have a L-Code or A-Code EA% LINE ITEM 0005A: OPTION YEAR 4 L-CODE ORTHOSIS/ORTHOTICS L-CODE PRICING LESS _________% DISCOUNT EA% LINE ITEM 0005B: OPTION YEAR 4 A-CODE ORTHOSIS/ORTHOTICS A-CODE PRICING LESS _________% DISCOUNT EA% LINE ITEM 0005C: OPTION YEAR 4 MARKUP FOR ITEMS NOT ON THE L/A-CODE ORTHOSIS/ORTHOTICS % Markup for items that don't have a L-Code or A-Code EA% Note:*It should be noted that L-Code and A-Code pricing are published by the Centers for Medicare and Medicaid Services (CMS) - Healthcare Common Procedure Coding System (HCPCS). The website for the L-Code & A-Code Pricing: http://www.cms.hhs.gov/ICD9ProviderDiagnosticCodes/01_overview.asp (DME, Orthotics and Prosthetics). The Codes are updated every year and are released in December, for the following year. The discounts shown in the Schedule above are for the categories as stated in the Description of Services above, with the CMS representing the L-Codes for Orthotics (new and repair) and the A-Codes for shoes, inserts and related items. 3.MULTIPLE AWARDS: The Contracting Officer contemplates award of one or more Indefinite Delivery Indefinite Quantity (IDIQ) Firm Fixed Price contracts pursuant to this solicitation for commercial items - Orthotic appliances and services. The contracts to be awarded will consist of one (1) base year and four (4) option years, at the discretion of the Government. "The guaranteed minimum contract amount, including the base year and any option years exercised, under each contract to be awarded is $5,000.00 per awardee; "The maximum contract amount, including the base year and any option years exercised, under each contract to be awarded is $10,000,000.00 per awardee; and "The total not-to-exceed amount, for all IDIQ contracts to be awarded under the RFP, is $10,000,000.00. 4.GENERAL REQUIREMENTS: A.Standards of Performance: The Contractor shall fabricate all orthotic appliances in strict conformance to the prosthetic prescription that has been provided by the VA Clinic Team. Contractors shall not add or substitute components or alter the beneficiary's orthotic appliance prescription in any way without prior approval and written authority from the VA Clinic Team or Prosthetic Representative/designee. B.Educational and Training Requirements: All contractors shall have a full-time American Board Certified (ABC), or Board for Orthotist-Prosthetist Certification (BOC) Orthotist on staff at each of their locations - with current and valid credentials for the State in which he/she practices in good standing. A waiver for these requirements may be granted on a case-by-case basis for branch offices, only in the event that VA determines this requirement would place an undue burden on the veteran. VA reserves the right to verify Orthotist(s) credentials anytime during the term of this contract. A copy of the ABC/BOC Orthotist Certification with which location he/she is on full-time staff must be included in the Technical Proposal submission of this solicitation. In the event the VA determines that the Contract is not meeting the above requirements, VA may terminate the contract for cause in accordance with the applicable clauses listed in the contract. See FAR Clause 52.212-4 paragraph (m). For all new personnel that are brought on board after the final contract award, submission of all required training must be provided within 60 days of hire. C.Special Education Requirements for Certain Orthoses: The fitting and alignment of the following orthoses/services must be performed by an Orthotist or Pedorthist who has met the applicable educational and training requirements, such as completion of a National Commission on Orthotic and Prosthetic Education (NCOPE) accredited educational program for Orthotics. For all new personnel that are brought on board after the final contract award, submission of all required training must be provided within 60 days of hire. At a minimum, this training shall include CAD/CAM, Longs Technique, NSNA, and/or educational seminars specific to the fabrication and servicing of these components that were presented by organizations such as National Association for the Advancement of Orthotics and Prosthetics (NAAOP), American Academy of Orthotics and Prosthetics (AAOP), American Orthotic and Prosthetic Association (AOPA), International Association of Orthotics and Prosthetics (IAOP), or a formal program which is specifically designed to train Orthotists in the fabrication of these items. Examples of advanced Orthotic componentry would include, but not limited to: (1) Spiral AFO/KAFO designs (2) Stance control knee joints (3) RGO's (4) Tenodesis orthoses (5) AFO or other devices that involve electrical stimulation of muscles (6) Dynamic contracture orthoses (7) Any device that contains a microprocessor on-board unit D.Approved Facilities: The contractor's facilities shall be approved by the Facility Accreditation Program of the American Board for Certification in Orthotics and Prosthetics, Inc. (ABC), the Accredited Facilities Program of the Board of Certification (BOC), and follow applicable CMS standards. A copy of the ABC/BOC Facility Certification for each contractor facility location must be included in the contractor's Technical Proposal submission of this solicitation. All contractor facility locations used in this contract are subject to VA inspection at any time during the contract period by the Chief of Prosthetics or designee whose location is closest to the contractor's facility. Throughout the duration of this contract, notification of any facilities which are added, changed or closed must be immediately conveyed to both the Contracting Officer (CO) and the Contracting Officer Representative (COR) to obtain approval before it may be used for this contract. Added new facilities must be ABC or BOC certified prior to any veteran being seen or treated in the facility. 5.SPECIFIC REQUIREMENTS: A.Solicitation of Beneficiaries: The contractor agrees not too directly or indirectly through agents solicit eligible veteran beneficiaries, such as, but not limited to, utilizing any advertisements or mailing lists (see 48 CFR Clause 852.203-70 - Commercial Advertising), contacting the veteran directly, VA clinics, etc. VA personnel shall not direct, guide, or prompt a veteran beneficiary to a specific contractor except when a physician determines that it is a medical necessity. To assist in the selection of their Orthotist, all eligible veteran beneficiaries shall be given a current list of contract providers located within the Medical Center jurisdiction. The list of contract providers shall contain the following header statement in boldface type: "YOU HAVE THE RIGHT TO SELECT THE ORTHOTIST CONTRACTOR OF YOUR CHOICE FROM ANY OF THE VA APPROVED CONTRACTORS. ANY ATTEMPT TO INFLUENCE YOUR DECISION OR TO DIRECT YOU TO ANY PARTICULAR CONTRACTOR SHOULD BE REPORTED TO THE MEDICAL CENTER DIRECTOR OF THIS FACILITY." It will continue to be VA's policy to permit all service connected and non-service connected Orthotic need veteran beneficiaries who have continuing eligibility and who have established ties with an existing Orthotist to continue to use that Orthotist provided that the Orthotist is willing to accept all current contract provider terms for the geographic area covered by the contract, follows the same directions as in the VA contract by all contractors and accepts the average Centers for Medicare and Medicaid Services discount of the contractors for the geographic covered area. The non-contracted vendor is subject to providing these current documents to the Chief of Prosthetics and/or COR prior to giving service to the veteran. B.Microprocessor On-Board Unit: Contractors who are qualified to furnish microprocessor on-board units are required to provide a "loaner" unit in the event that a veteran beneficiary's unit needs repair by the manufacturer. The contractor shall submit a copy of the invoice from the manufacturer to support the cost of repairing the malfunctioning unit. Any salvage value granted by the manufacturer for a non-repairable unit shall be credited to VA against the cost of a replacement unit. Some microprocessor on-board units may have up to a three-year warranty for parts from the manufacturer, which shall be credited to the VA. C.Salvage: In the event that a veteran beneficiary dies prior to delivery and acceptance of an orthoses, VA shall pay the contractor for the work performed up to the point that they are notified to stop work. The pricing paid shall be mutually agreed upon in writing and shall not exceed the contract price of the orthoses less the salvage value of the unused orthoses. D.Battery Charging Units: Contractors who are qualified to furnish orthoses that require battery charging units are required to provide a "loaner" unit in the event that a veteran beneficiary's unit needs repair by the manufacturer. The contractor shall submit a copy of the invoice from the manufacturer to support the cost of repairing the malfunctioning unit. Any salvage value granted by the manufacturer for a non-repairable unit shall be credited to VA against the cost of a replacement unit. Some battery charging units may have up to a three-year warranty for parts from the manufacturer, which shall be credited to the VA. 6.PERFORMANCE, DELIVERY, INSPECTION AND ACCEPTANCE: A.Delivery: The VA shall require the contractor to deliver items ordered under this contract no later than 30 calendar days after receipt of a purchase/delivery order. The contractor shall notify the VA Prosthetics Representative/COR/designee and show cause in the event he is unable to deliver the required items in accordance with the Government's required delivery date. Failure by the contractor to provide a written notification as stated above within 7 calendar days after receipt of an order constitutes acceptance of an order. The contractor shall obtain a signature and date from the veteran at the time of delivery of the completed orthotic appliance. This record shall be kept in the patient file with no charges processed until delivery is made. At the time of delivery, a copy of this signed and dated form accompanying the copy of the charge that is made for the orthoses shall be mailed or e-mailed (via proper encryption) to the Prosthetics Representative/COR/designee. EXAMPLE: PATIENT NAME: _______________________________________________ VENDOR NAME: _______________________________________________ In order to process prompt payment for the prescribed orthosis, you must provide the VA with the following: 1.Date of Initial Patient Visit: ______________________ 2.Date of Final Delivery: ________________________ Final payment will be processed following delivery - with confirmation of the following information: ACCEPTANCE RECEIPT: DATE: __________________________ The articles and/or services listed herein have been rendered, received as ordered, or as shown by authorized changes indicated below, and are acceptable. PATIENT SIGNATURE: ____________________________________________________ However, if at that time, the veteran feels that the orthosis does not fit properly, and further adjustments are required, the vendor will make these corrections/adjustments immediately. When further adjustments cannot be accomplished during the veteran's visit, the vendor will deliver the readjusted orthosis to the ordering facility for final acceptance and payment. In the event the Government desires expedited delivery, the ordering activity shall telephonically contact the contractor and inquire into the feasibility of obtaining this condition. The contractor shall respond within 24 hours to such request and expedited delivery shall be mutually agreed upon. Any additional costs incurred by the contractor for meeting this requirement shall be negotiated in accordance with clause 52.212-4, Contract Terms and Conditions--Commercial Items. Failure by the contractor to deliver the ordered orthosis on an expedited basis, or otherwise fulfill the agreed upon requirements shall constitute an event of default, and the Contracting Officer shall undertake any action authorized pursuant to this solicitation, or otherwise in accordance with applicable statutes and regulations. (Note: Expedited Delivery terms and conditions, when required, will be determined by the Contracting Officer or Ordering Officer on a case by case basis and stated in the individual task or delivery order). Typically, Veteran beneficiaries who are experienced orthosis wearers will normally be measured, fitted, and accept delivery of their orthosis at the contractor's facility (the contractor will provide a document that the veteran has signed for receipt/ acceptance of the orthosis and include it with the invoice - see above). Veteran beneficiaries who are not experienced orthosis wearers (first time orthotic user) will normally be measured, fitted, and accept delivery at the ordering VA facility. The conditions of and point of measurement, fitting, delivery, inspection, and acceptance of orthotic appliances shall be at the discretion of the VA Clinic Team, Prosthetic Representative, COR/designee, Orthotist, or prescribing physician and will be determined on a case by case basis. The contractor warrants the orthotic appliances provided against defective material and/or workmanship for a minimum of 180 calendar days from the date of acceptance. Manufacturer's warranties of orthotic components that extend beyond the minimum 180-day period shall be in effect and also enforced. The contractor agrees to furnish without additional cost to the government, all labor and materials necessary to correct defects that were detected during the warranty period. These conditions do not apply to adjustments incidental to the wearing of orthosis, adjustments required by physical change of the wearer, or where there is evidence of deliberate misuse or alteration by anyone other than the contractor. The contractor shall immediately notify all effected VAMC(s) and contracting activities in the event of a product recall, removal, required adjustment, or required modification that is suggested or mandated by the contractor, distributor, manufacturer, or any regulatory or official agency. The information that shall be included in this notification includes: I.A complete item description, identification, and model/serial number. II.Administrative identification data including contract number, order numbers, and order date. III.Reasons for recall, removal, adjustment, or modification IV.Instructions for appropriate corrective action B.Delivery Location: VAMC Washington 50 Irving Street NW Washington, DC 20422 C.Days/Hours of Operations The VA VAMC Medical Centers operate during normal business hours - Monday through Friday, 8:00am - 5:00pm. Clinic sessions will be established at each VA Facility by the Prosthetics Representative/Lab Manager/VA Orthotist/COR/designee, in association with the Physician/Clinician. A clinic contractor rotation schedule may be implemented depending upon the number of vendors selected for contracts. D.Federal Holidays: The ten holidays observed by the Federal Government are: New Year's Day - January 1st Martin Luther King's Birthday - 3rd Monday of January Presidents' Day - 3rd Monday of February Memorial Day - Last Monday of May Independence Day - July 4th Labor Day - 1st Monday of September Columbus Day - 2nd Monday of October Veterans Day - November 11th Thanksgiving Day - 4th Thursday of November Christmas Day - December 25th When a Federal Holiday falls on a Sunday, the following Monday shall be observed as a Federal Holiday. When a Federal Holiday falls on a Saturday, the preceding Friday is observed as a Federal Holiday. Also included - any other day specifically declared by the President of the United States of America to be a Federal Holiday. 7.CONTRACTOR PERSONNEL: All contractor personnel are required to wear ID Badges during the entire time they are on the VA grounds. ID Badges must have an identification picture and shall state in English the name of the individual and the company represented. All contractor personnel are required to check into the facility Police and Security Office at each visit to pick up a "Contractor" or "Visitor" badge prior to contacting the Prosthetics Representative/COR/designee. The contractor shall not employ persons to work on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. All contractor personnel shall observe the rules and regulations of the VA facility: A.Smoking is permitted only in designated areas as posted. B.Parking is permitted in areas designated as Visitor Parking Lots by the facility, or otherwise designated by the Police and Security Office staff. 8.ORTHOTICS CLINIC ATTENDANCE: A.Who May Attend Clinic: I.Only Certified Orthotists or Certified Prosthetists or Certified Pedorthists and Board Eligible Residents and NCOPE Preceptorship students may attend the VA clinic. II.Only Certified Orthotists or Certified Prosthetists or Certified Pedorthists may serve as the senior "hands on" or Lead Orthotic or Prosthetic Practitioner in the VA Clinic. III.All contractors and non-contract vendors who see veterans shall be ABC or BOC-certified and the facilities shall be ABC or BOC-certified. IV.Approved VA Residents may also attend the VA Clinic as part of their training. V.Any non-contract vendor that needs to attend clinic with their patient must have their ABC or BOC certification verified/confirmed by the Prosthetics Representative/COR/designee upon arrival at the VA Clinic. If the non-contract vendor does not have a patient, he/she is not allowed to attend the VA Clinic. VI.In the absence at a given site of a VA Certified Orthotist or Certified Prosthetist or Certified Pedorthists - prior to clinic and by invitation only - the Prosthetics Representative/COR/designee will identify a non-VA Certified Orthotist or Certified Prosthetist to work with the VA Physician/Clinician chairing the clinic in addressing the veteran's needs. Alternatively, as determined by the Prosthetics Representative/COR/designee, the veteran will be presented to the VA Clinic by the non-VA Certified Orthotist or Certified Prosthetist that has been treating the veteran. B.Prior to the clinic: I.All contract attendees should confirm with the Prosthetics Representative/VA Orthotist/COR/designee that you are attending clinic that day either with a veteran or as the subject-matter expert. II.All attendees must wear a VA badge issued by the VA Police and Security Office or a "Contractor's" or "Visitor's" badge as approved by the Prosthetics Representative/VA Orthotist/COR/designee where the VA Clinic is being administered. Per the VA security guidelines, designated personnel will be identified in the final contract document, and will vary per site location. C.Clinic Process and Conduct: I.It is the responsibility of the VA Orthotist/Lab Manager, and/or with the Prosthetics Representative/COR/designee to ensure the clinic is managed efficiently and conducted appropriately. II.It is the responsibility of the non-VA attendees to comply with VA facility policies and procedures, as well as the VA Clinic's operating procedures. III.Contractors may attend the VA Clinic as subject matter experts, when authorized by the Prosthetics Representative/VA Orthotist/COR/designee, or if they have a veteran scheduled for the VA Clinic. Non-contract vendors cannot attend the VA Clinic, unless he/she has a patient scheduled specifically for the VA Clinic and can only attend the portion of the clinic applicable to this patient. IV.The Prosthetics Representative/VA Orthotist/Lab Manager/COR/designee will determine the number of vendors who can be present for the VA Clinic at one time. A rotating schedule may be developed, if necessary. V.The Physician/Clinician chairing the VA Clinic is directly responsible for assessing the patient's needs through direct communication and physical evaluation, which may also be accomplished in assistance by the VA Orthotist/VA Prosthetist/VA Pedorthist/Lab Manager, if in attendance. VI.The Prosthetics Representative/VA Orthotist/Lab Manager/COR/designee should ensure that the patients flow efficiently in the clinic in a timely manner, and communicate with each patient after the evaluation to be sure the patient clearly understands the next step in his/her orthotic treatment. VII.If the veteran does not already have a standing relationship with a contractor or non-contract vendor or has not seen one within the last year, he or she will be provided a Contractor/Vendor Selection List. The Lab Manager/VA Orthotist/ Prosthetics Representative/COR/designee will obtain the veteran's signature indicating their choice of a contractor. If possible, the patient can be provided the contractor list prior to the VA Clinic; this can allow arrangements be made to ensure the veteran's contractor choice be present during the VA Clinic with the veteran. VIII.Contractors and non-contract vendors are not allowed to directly address the veteran or to establish a rapport with the veteran, unless directed by the Physician/Clinician Chairperson or Prosthetics Representative/VA Orthotist/ Lab Manager/COR/designee. Contractors and non-contract vendors are not allowed to solicit veterans in any way, including, but not limited to, by passing out business cards or asking personal questions at the VA facility, in the waiting area and/or during clinic evaluation. All attendees must refrain from making inappropriate comments in the presence of veterans and/or contractors. IX.Any concerns about the clinic process or an attendee's conduct should be discussed outside of the VA Clinic setting, unless it is so egregious that immediate action is needed by the Prosthetics Representative/VA Orthotist/Lab Manager/ COR/designee. In any event, the Contracting Officer should be immediate notified of the issues for appropriate action. X.As determined by the Contracting Officer - in association with the COR/ Prosthetics Representative/VA Orthotist/designee, any such action by contractors and non-contract vendors that is deemed inappropriate may result in exclusion from clinic attendance for a period of time or indefinitely. If any VA staff person or veteran is aware of this behavior, it is to be reported to the facility Prosthetics Representative/VA Orthotist/Lab Manager/COR/designee and to the Contracting Officer. XI.No patient lists may be distributed to a non-contract vendor attending with his/her patient prior to or during the clinic. Additionally, a sign-in sheet where any non-VA staff person would be able to view the names of veterans being treated is also prohibited. Both lists are assumed to be a violation of various patient privacy laws. No patient information will be allowed to leave the clinic setting unless it's required by the treating contractor or non-contract vendor or VA attendee and only then will the least amount of veteran information be provided to allow adequate treatment of the veteran. XII.Per VHA Prosthetics Handbook, a non-contracted Orthotist vendor may be chosen by a veteran only when he/she is seeking continuity of care. If the veteran has never had an orthotic appliance, the veteran must choose a contracted provider or the certified VA Orthotics and Prosthetics Laboratory (if one is present at the facility). 9.CONTRACT ADMINISTRATION DATA: The contracting officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes, which will affect price, quantity, or quality of performance of this contract. In the event the contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. A.Contract administration matters will be handled by: I.CONTRACTOR'S NAME/ADDRESS/CITY/STATE-ZIP (Please print or type): __________________________________________ __________________________________________ __________________________________________ Point of Contact/Title:__________________________________________ Telephone: __________________________________________ Facsimile #: __________________________________________ E-mail: __________________________________________ DUNS NO: __________________________________________ II.GOVERNMENT:__________________________________________ __________________________________________ Telephone: __________________________________________ Facsimile #: __________________________________________ B.Contractors remittance address: All payment by the Government to the contractor will be made in accordance with Federal Acquisition Regulation (FAR) Clause 52.232-34, Payment by Electronic Funds Transfer-Other than Central Contractor Registration (31 U.S.C. 3332): COMPANY'S NAME:___________________________________________ ADDRESS:___________________________________________ ___________________________________________ ___________________________________________ ___________________________________________ Point of Contact/Title:__________________________________________ Telephone: __________________________________________ Facsimile #: __________________________________________ E-mail: __________________________________________ DUNS NO: __________________________________________ 10.INVOICES: Invoices shall be submitted monthly, in arrears and mailed to the appropriate VA Medical Center: SEE VA PROSTHETIC AND SENSORY AIDS SERVICE (PSAS) AIDS ADDRESSES (REFER TO ATTACHMENT A). Invoices submitted for payment shall include the contract number, purchase/delivery order number, beneficiary's name; detail of work accomplished, HCPCS Codes for each item, and the VA contract discount. All invoices will be submitted in accordance with the addresses provided in Attachment A. The preferred method of payment will be the Government Purchase/Visa Credit Card or Pay only card - using the appropriate field for the obligation number - and the Contractor must be capable of accepting it for payment. The contractor will also need to be able to process at Level II. If this involves additional machinery or computers, this will be at the contractor's expense. No advance payments shall be authorized. No charge shall be made until the orthosis is delivered to the veteran and he/she has signed and dated an acceptance form provided by the contractor. Each invoice must be submitted to the VA Facility within three (3) days of orthosis delivery to the veteran. Payment of invoices may be delayed if the appropriate invoices as specified in the contract are not completed and submitted as required. Contractor invoices will be reviewed by a VA practitioner to ensure they meet the requirements of the VA prescription and have the proper assignment of HCPCS Codes. Contractors can anticipate contact from a VA practitioner seeking clarification and/or justification for specific items on invoices/quotes. For those VAs using Government Purchase Card/Visa/Pay only card, a credit card receipt with the invoice and signed acceptance receipt must still be forwarded to the appropriate VA facility as soon as the transaction has been completed in accordance with the guidelines and time frames in utilizing the Government Purchase/Visa Credit Card/Pay only card. The Government Purchase Card/Pay only card should not be charged until the orthosis(es) is delivered and accepted. 11.DEFINITIONS: GOOD STANDING: Participates and achieves appropriate continuing education credits and pays dues as determined by Certifying Agency such as ABC or BOC. PURCHASE CARD/VISA LEVEL II: Enhanced data is the additional information that accompanies charge card transactions. However, enhanced data is not required for processing financial transactions or for settlement of that transaction. Level II provides additional summary data that accompanies Level I (minimum amount of data required to clear and settle a financial transaction) through the clearing and settlement process. 12.ABBREVIATIONS: A-CODEMEDICARE CODE FOR ORTHOTIC SHOES, INSERTS & ORTHOTIC SUPPLEMENTS L-CODEMEDICARE CODE FOR ARTIFICIAL LIMBS & ORTHOTIC APPLIANCES/SERVICES AAOPAmerican Academy of Orthotics and Prosthetics ABCAMERICAN Board Certified AOPAAmerican Orthotic and Prosthetic Association (AOPA) BOCBoard for Orthotist Prosthetist Certification IAOPInternational Association of Orthotics and Prosthetics CMSCenters for Medicare and Medicaid Services COContracting Officer CORContracting Officer Representative HCPCSHealthcare Common Procedure Coding System NAAOPNational Association for the Advancement of Orthotics and Prosthetics NCOPENational Commission on Orthotic and Prosthetic Education NPPDNational Prosthetic Patient Database PSASPROSTHETIC AND SENSORY AIDS SERVICE
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAMHCS512/VAMHCS512/VA24515R0055/listing.html)
 

Document(s)

Attachment
 

File Name: VA245-15-R-0055 VA245-15-R-0055_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1829334&FileName=VA245-15-R-0055-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1829334&FileName=VA245-15-R-0055-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;VAMC DC;50 Irving Street;Washington, DC

Zip Code: 20422
 

Record

SN03624848-W 20150128/150126234658-caa22356d955bf4899da414c60fe8cfb (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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