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FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 29, 2015 FBO #4814
DOCUMENT

R -- SERVICES: Security Service needed at the VA PRRC Outpatient REhabilitation Clinic located at 14521 Bruce B. Downs Blvd Tampa, FL 33612 for one year with four renewal options - Attachment

Notice Date

1/27/2015
 

Notice Type

Attachment
 

NAICS

561612 — Security Guards and Patrol Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 8 (NCO 8);8875 Hidden River Pkwy Suite 525;Tampa FL 33637
 

ZIP Code

33637
 

Solicitation Number

VA24815N0647SS
 

Response Due

2/2/2015
 

Archive Date

3/4/2015
 

Point of Contact

Clarelle De Sylvain
 

E-Mail Address

clarelle De Sylvain
(clarelle.sylvain@va.gov)
 

Small Business Set-Aside

N/A
 

Description

Sources Sought The Department of Veterans Affairs, Veterans Integrated Service Network (VISN 8), James A. Haley Veterans Hospital, Tampa, FL is currently seeking firms, Service Disabled Veteran Owned Small Business, Veteran Owned Small Business, Hub zone, 8(A), Woman Owned Small Business OR Small Business with the ability to provide the items listed below. BACKGROUND: The Department of Justice has determined that premises owned or leased by the Department of Veterans Affairs (VA) are under the law enforcement jurisdiction of the VA as that phrase is used in 38 U.S.C. Section 218. This determination rests upon the fact that the VA is the leaseholder/owner of the space coupled with possession and control of the space. Security & Law Enforcement Circular Letter 07-01-1 authorizes security services obtained by contract when VA police officer positions are unavailable. SCOPE: 1.1The contractor must have all necessary insurance and sufficient employees to perform the contract work. 1.2The contractor will provide security services on VA-leased property known as the VA Rehabilitation and Recovery Clinic, located at 14517 Bruce B. Downs Blvd, Tampa, FL 33613. 1.3Contractor will provide security service as follows at the property located 14517 Bruce B. Downs Blvd., Tampa, FL 33613: one guard - 7:30 a.m. - 4:00 p.m. All tours will be Monday through Friday excluding federal holidays. Federal holidays observed are Martin Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and New Years Day or any other day declared by the President of the United States to be a national holiday. Contractor will provide back-up guard service during periods of vacation or sick leave. Back - up guards will have all training required of the regularly scheduled guards. 1.4During certain times the Government may require after hours or weekend Security Services for interior construction projects or extended clinical hours. The contractor will receive written notice from the COR for overtime requests no later than three (3) days before services are required. 1.5All property furnished by the Government under this contract shall remain the property of the Government. Upon termination of the contract, the contractor will render an accounting of all property which has come into his/her possession under this contract. All equipment issued by the Government to the contractor will be issued in accordance with MP-02, E10827.5201. Any property furnished by the Government to fulfill contract requirements which is lost or damaged resulting from improper use or negligence by the contractor's employee, shall be repaired or replaced by the Government and the cost of such repairs or replacement shall be deducted from the contractor's invoice. The contractor will take all reasonable precautions to safeguard and protect Government property. 1.6Government property (to include telephones) shall be used for official Government business only in the performance of this contract. Government property will not be used for personal advantage, business gain, or other personal endeavor by the contractor or contractor's employees. 1.7Rules and Regulations governing Security, Law Enforcement and Standard of Conduct on Veteran Affairs Property (38 CFR 1.218-1.220) are under the charge and control of the Veteran Affairs and are applicable to all persons entering in or on such property. 1.8The contractor shall assume full liability for any act of his/her employee in the exercise of any such police authority. 1.9Except where precluded by local law or ordinance, the contractor shall make and complete all arrangements with the appropriate officials in the City, County, or the State. 2.10 Offerors will be considered only from offerors who are regularly established in the business called for and who are financially responsible and have the necessary personnel to furnish services under this contract. Successful offerors should meet all requirements of Federal, State, County, or City codes regarding operation of this type of service. QUALIFICATIONS AND REQUIREMENTS: 3.1 The Contractor will provide a Guard who will perform the security service, represent the contractor, be capable of interpreting and implementing all functions required within the contract specifications, and will perform his/her duties as outlined in the statement of work. 3.2 Each Security Guard will be in uniform and present a neat appearance; maintain a continued state proper training; possess a photo I.D. with company name; the necessary permits, authority, etc., and maintain continued liaison with the COR or designated alternate. 3.3 Each Guard is required to be a minimum of twenty-one (21) years of age. 3.4 Each Guard is required to possess a high school diploma or equivalency, and will have two (2) years of experience demonstrating the ability to meet and deal with the general public; the ability to read, understand and apply printed rules, detailed orders, instructions, and training materials; the ability to maintain poise and self control under stress; and the ability to write clearly, concisely and accurately. 3.5 Each Guard is required to be fluent and proficient in the English language. This includes being fully able to understand and comprehend oral and written instructions and directions, and respond accordingly as required. 3.6 All guards assigned by the contractor to work under this contract are required to be physically able to perform all general duties, functions, and activities; shall be free from any communicable disease; shall be well proportioned as to height and weight; shall be in good general health without physical defects or abnormalities which would interfere with the performance of duties; shall possess binocular vision correctable to 20/30, shall be free of color blindness, and be capable of hearing ordinary conversation at fifteen (15) feet with either ear without benefit of a hearing aid. Each guard will be given an annual physical examination without cost to the government or the employee, and medical certification attesting to the final results of this examination will be furnished to the COR on Standard Form 78 at least five (5) days prior to assignment of the guard duty. 3.7 Contractor is required to submit evidence demonstrating each guard has received the required Federal and Florida State OSHA training. Documentation of training will be completed prior to assignment of a guard to duty. 3.8 Contractor is required to furnish, at no cost to each security guard, all items of uniform and equipment necessary to perform work required by this contract. The color of the uniform will be color in general use by a large guard or police organization. Uniform accessories will appropriately match the uniform in standard black or brown color. No guard will enter on duty without wearing the proper uniform, including accessories. Guards will have neatly fashioned hair that does not extend below the collar. Male and Female guards may wear "stud" earrings not exceeding 1/8" in, width; this is the only allowable pierced accessory. 3.9 The Contractor is required to provide guards with supplementary equipment including, but not limited to, notebooks, pens, pencils, flashlights to include replacement batteries & bulbs, etc. and traffic control safety apparel (reflective vest, gloves, traffic batons, etc.) as appropriate to operations. Supplement or personal equipment (concealed or unconcealed firearms, knives, "come-alongs" or other nonstandard items) are not authorized. Security guard equipment will not include firearms or nightsticks. 3.10 Guards are required to adhere to the facility's no smoking policy. There is no smoking in any building, corridor or stairwell. Guards who smoke will be restricted to smoking only in the authorized smoking areas. At no time will a guard have a cigarette, pipe, cigar or chewing any type of tobacco or gum when offering information. 3.11 All guards are required to possess a valid Florida drivers license. 4.1 Personal Injury, Property Loss or Damage (Liability).. The contractor hereby assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered due to negligence of the contractor's personnel in the performance of the services required under this contract. The contractor's assumption of absolute liability is independent of any insurance policies. 4.2 Insurance. The contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The contractor agrees the Government shall not be responsible for personal injuries or for damages to any property of the contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the contractor's performance of this contract. The contractor shall hold harmless and indemnify the Government from any and all claims arising there from, except in the instance of gross negligence on the part of the Government. 4.3 Permits. The contractor shall obtain all permits, licenses, and appointments required for the prosecution of work under the contract, at no additional cost to the Government. The contractor shall obtain these permits, licenses and appointments in compliance with applicable laws. The contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with his proposal. Failure to provide evidence of appropriate progress toward receipt of such permits so as to be fully licensed by date planned for commencement of contract performance many result in contractor being found non-responsible (not eligible for award) or result in contract termination if required documents are subsequently denied or withdrawn by the local authorities. Application, justification, fees, and certifications for any licensure required by the contractor are entirely the responsibility of the contractor. TASKS PERFOMED: All Guards will be UNARMED. Assignments include, but are not limited to, the following: a.Conduct random and established patrols in accordance with established routes and schedules. b.Direct traffic (vehicles and pedestrian), control parking, issue courtesy violation notices, etc., as prescribed. c.Observe employees and visitors for compliance with posted rules and regulations. d.Maintain law and order within the area of assignment. If assistance is necessary, call 911 for Hillsborough County Sheriff's Office for property located at 14517 Bruce B. Downs Blvd, Tampa, FL 33613 and then notify VA Police at 972-7554. e.Discover and detain persons attempting to gain unauthorized access to the property. f.Perform other functions as may be necessary in the event of situations or occurrences such as civil disturbances, attempts to commit espionage, sabotage, or other criminal acts adversely affecting the security and safety of the Government, it's employees, property and the general public lawfully in buildings or on the grounds under the control of the Government. g.Respond to emergency situations and provide appropriate assistance. Immediately call 911 if necessary and then notify VA police of action taken. Must be able to respond to all life, rescue, and safety emergencies. h.Parking lot security will include continuous checks of the parking area to assure the following rules are adhere to: 1.Handicap parking is used by handicapped drivers and all safety codes are being met in parking and driving areas. 2.Fire lanes are free of parked vehicles. 3.Reserved parking spaces for ridesharing and government vehicles are enforced. 4.Persons who appear to be acting suspiciously are challenged. i.Perform package inspection when directed to do so. j. Conduct radio-checks every ½ hour. k. Report potentially hazardous conditions and items in need of repair, including inoperative lights. l.Prepare required reports at the required frequencies. Maintain necessary records. Turn reports in to designated official as required. m.In the event a security guard is unable to report to duty, he/she is responsible for notifying the contractor's supervisor/lead guard, NOT VA personnel, in sufficient time for the contractor to provide a replacement guard by 5:00 a.m. n. The contractors shall provide a replacement security guard prior to the on-duty guard being relieved of duty in the event of an emergency/illness o. The security guard on duty will notify Deputy Chief Charles V. Cockrell at telephone no. 813-972-7553 when a contractor or individual comes on the VA leased property that is not a VA employee. Charles V. Cockrell will notify the security guard as to whether or not this contractor or individual should be allowed on the property. TRAINING: Contractor-Furnished Training: The contractor will furnish all Federal and Florida State required OSHA training. This includes all back-up personnel. The contractor will provide documentation of training prior to assignment of duty. Government-Furnished Training: Guards receive training within five (5) working days of initial assignment to duty. It is estimated each guard will receive 8 hours of initial training and will receive yearly follow-up-training. All guards will be completely trained before assuming duties. SAFETY REQUIREMENTS: The Department of Veterans Affairs has identified the minimum worker safety standards and related training that are required by state law. All contractors providing service on VA property will be in compliance with Florida Code Regulations. These regulations require the employer to develop, implement, and document written programs, as well as requiring initial and recurrent employee training and record keeping. Exposure to Hazardous Working Condition: Contractor personnel may be required to perform work under potentially hazardous conditions. Contractor will inform personnel of this, and shall provide the requisite training in the techniques to recognize and deal with such situations as to minimize personal risk, and that they must adhere to standard techniques for personal protection. Fire & Safety: In performance of this contract, the contractor will take all safety precautions as necessary to protect lives. The contractor will immediately correct any fire & safety deficiencies caused by its personnel. If the contractor fails or refuses to correct deficiencies promptly, the COR may default the contract. The contractor will comply with applicable Federal, State, and local safety and fire regulations and codes which are in effect at the beginning of the contract period. The contractor will keep abreast of any compliance with changes in these regulations and codes applicable to this contract. The contractor's personnel will follow applicable facility policies concerning fire & safety. Businesses responding shall indicate their socio-economic status for example: small business, disadvantaged small business, HUBzone, woman owned business, veteran owned small business, service disabled veteran owned small business, etc. The Small Business Administration website has the small business defined: http://pro-net.sba.gov/cgi-bin/closemesba.pl?TO=https%3A%2F%2Feweb1%2Esba%2Egov%2 Fnaics%2F. Respondents shall indicate their status as a foreign-owned or foreign-controlled firm and any contemplated use of foreign national employees on this requirement. The NAICS code for this sources sought is 561612, Security guard and Patrol services. This has a size standard of $20.5 million. The government reserves the right to consider a small business set-aside based on responses to this source sought. All information submitted by respondents to this sources sought synopsis is voluntary. This sources sought notice is not to be construed as a commitment by the Government, nor will the Government reimburse any costs associated with the submission of information in response to this notice. Respondents will not individually be notified of the results of any Government assessments. The Government's evaluation of the capability documentation received will factor into any possible forthcoming solicitation. Interested individuals shall provide a capability statement, to include complete address, phone & fax number of contact. All interested parties must respond by 05:00 PM, February 2, 2015 to Clarelle.sylvain@va.gov.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/TaVAMC673/TaVAMC673/VA24815N0647SS/listing.html)
 

Document(s)

Attachment
 

File Name: VA248-15-N-0647SS VA248-15-N-0647SS.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1831865&FileName=VA248-15-N-0647SS-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1831865&FileName=VA248-15-N-0647SS-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03626108-W 20150129/150127234800-07b318c052eed3396b508faa4493f2d5 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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