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FBO DAILY - FEDBIZOPPS ISSUE OF JANUARY 31, 2015 FBO #4816
MODIFICATION

C -- USDA Large A-E Services

Notice Date

1/29/2015
 

Notice Type

Modification/Amendment
 

NAICS

541330 — Engineering Services
 

Contracting Office

Department of Agriculture, Office of Procurement and Property Management, Procurement Operations Division, 300 7th Street, S.W., Room 377, Reporters Building, Washington, District of Columbia, 20024
 

ZIP Code

20024
 

Solicitation Number

LargeA-E
 

Archive Date

3/23/2015
 

Point of Contact

Robert L Niedzwiercki, Phone: 202-720-3211, Todd J. Lennox, Phone: 202-720-6309
 

E-Mail Address

Robert.Niedzwiecki@usda.gov, Todd.Lennox@dm.usda.gov
(Robert.Niedzwiecki@usda.gov, Todd.Lennox@dm.usda.gov)
 

Small Business Set-Aside

N/A
 

Description

The below Questions and Answers as well as clarification of the due date is hereby provided (bolded text is response): 1. Within the solicitation is the requirement for Construction Management services Criterion 5: Construction Management Services (SF 330, Part 1, Section H): Demonstrate the ability to provide construction inspection and management services, as evidenced by qualifications and experience of the firm, staff, and consultants in providing construction management or inspection services for relevant similar projects. Provide a list of projects where construction inspection and management services were provided. Indicate what services were actually provided for these projects. Is it the intent of the USDA to procure Agency Construction Management or Owner's Representation Services Separately from the AE Contract? YES Typically, Agency Construction Management (CM) services are procured separately from the AE services. The CM is contracted directly to the owner with the goal of ensuring the owner's interests are achieved through the successful implementation of established CM tools. On large projects with substantial risks such as historic building renovation projects, use of CM services can easily enhance the success of a project through mitigation of risk associated with cost, schedule, and quality. Services provided by Agency CMs include - Master Schedule and Phasing Schedule Development - Risk Management implementation - Use of a formalized process to identify and manage project risks. - Design Phase CM Services o Cost Estimating -Parametric, Square Foot, and unit price utilizing historical databases and estimating software to ensure the project's design is able to be bid for within the project's budget. o Value Engineering - Use of a multi-discipline team to evaluate the design during the design phase, and make recommendations with respect to initial and life cycle cost, sustainability, quality, performance, and form, to achieve the maximum value for the project o Constructability and Design Reviews - To ensure the owner's project requirements are adhered to, and to allow design documents to be bid that minimize the risk of schedule delay and cost escalation as a result of poor design documents. o Documentation Management - Development of meeting minutes, action lists, etc. to ensure all parties are adhering to their project requirements and the project itself is progressing in accordance with the project schedule. - Construction Phase CM Services o Development of Independent Government Estimates for Change Orders o Over-sight of the project's quality control through regular inspections of work utilizing a formalized quality control plan that is defined within the construction specifications o Schedule review to ensure the contractor's construction schedule is a valid schedule, and to ensure the contractor is adhering to the schedule, and to work with the contractor to bring the schedule back on track when it deviates from the approved schedule. o Swing Space Coordination - Work with the owner and tenants to ensure construction disruption to day-to-day work activities minimized. o Documentation Management - Development of emails, letters, spreadsheets, and meeting minutes to allow for accurate project documentation to be kept and ensure all parties are adhering to the roles. o Move Management o Project Close-out - Collection of all relevant project documentation, verification of punch-list completion Also, Is it the intent of the USDA to procure Mechanical, Electrical, and Plumbing Commissioning services Separately from the AE Contract? YES 2. Please clarify the date and time for responses. The below description has been revised (see bolded text) to correct the date to read "February 23, 2015, 3PM". DESCRIPTION: The USDA Office of Operations Facilities Management Division Engineering Branch requires an Indefinite Delivery/Indefinite Quantity (ID/IQ) contract for multi-discipline architectural/engineering (A/E) services for major renovations and new construction projects for the Department of Agriculture Headquarters and other buildings primarily in the Washington, DC metropolitan area as well as locations nationwide Estimated start date for this contract is October 2015. Federal Acquisition Regulations (FAR) Part 36.6 (Brooks Act) selection procedures apply. USDA SOUTH BUILDING MODERNIZATION BACKGROUND: The current USDA South Building Modernization project consists of 2.2 million gross square feet. The goals and objectives of the building modernization process is to eliminate health and life-safety hazards; replace deteriorating, inadequate and inefficient mechanical, plumbing and electrical systems; accommodate modern office technology; improve space utilization through effective space planning; restore and preserve the architectural fabric of the building; and consolidate USDA agencies into each modernized space as the project is completed. The USDA South Building was constructed between 1930 and 1936; provides space for approximately 4600 USDA personnel and is located south of the National Mall on Independence Avenue between 12th and 14th streets, S.W. Washington, DC. The building is listed on the National Register of Historic Places and shall be treated as a Historic Building. Therefore the knowledge of historic preservation principles and procedures related to review submissions is significant. It is a six (6) story steel frame building with a sub-basement, basement and an attic, consisting of seven (7) wings with a headhouse (Independence Ave side) and tailhouse (C street side) and six (6) courtyards. The modernization master plan consists of ten (10) phases. Three phases or approximately thirty percent (30%) of the modernization is completed. The building will remain occupied, except for the area under construction. The design must ensure that operation and safety of occupied portions of the building are maintained throughout the modernization process. This ID/IQ contract will include the design of future phases of the South Building Modernization consistent with the approved 1997 Master Plan and other projects primarily in the Washington, DC metropolitan area. REQUIRED SERVICES: The Contractor shall be a licensed Architectural or Engineering firm in the state in which the office is located. The owners and principals of the A/E firm shall be licensed to practice architecture or engineering. Key personnel shall be licensed or accredited to practice their profession in Washington, DC; Virginia and Maryland. The contractor shall furnish the necessary personnel, material, equipment, services, and facilities (except as otherwise specified) to perform the work described herein. The services shall include, but are not limited to, surveys; testing; reports; management plans; concept studies; design criteria development; all aspects of designs and drawings including interacting with CFA, NCPC and SHPO; specifications; cost estimates; shop drawing review and approval; construction monitoring; and inspection services as may be required under each task order. Additionally, space and facility management planning services shall include facility analysis, interior design, signage and graphics, system furniture procurement/installation, and move/relocation coordination, and post occupancy tasks. Projects will use the metric system. In addition to the services indicated above, the A/E's services shall also include the following: • Construction management services. • Facilitate project certification by the Green Buildings Certification Institute (GBCI) using the Leadership in Energy and Environmental Design (LEED) rating system. • Site inspection and environmental, health and safety related services by certified industrial hygienists, professional safety engineers, and certified safety professionals. • Development of Environmental, Health and Safety Management Plans including the abatement of hazardous materials such as asbestos and lead paint. • Roofing and waterproofing, inspection, testing, and design. • In-house personnel and facilities to accomplish computer assisted designs and facility management using hardware and software compatible with Autodesk AutoCAD version 2014 or higher, Building Information Modeling (BIM) software such as Revit, space and asset management software. • Creating and updating Facility Management databases including but not limited to inventories of equipment, hazardous waste/materials, and space. • Developing existing design intent drawings into assignment drawings. Incorporating graphics and statistical information, broken down by tenant organizational units. Preparing take-offs and budgets. Attending progress meetings during build-out phases and responding to any request for information (RFI). • Preparing statements of work for design-build projects. • Move coordination tasks may include but may not be limited to serving as an advisor or coordinator to the Client Agency move committee to determine all physical move requirements (budget development, project facilitation, master relocation plans, schedule management services, relocation occupancy, position database, and move supervision). • Project management using Microsoft Project or Primavera Project or equivalent. • Landscape design focusing on sustainable principles and integrating perimeter security. • Security systems such as access controls and blast resistant design. • Telecommunication systems design and integration. • Audio visual system design. • Vertical transportation design. • Building commissioning services. • Knowledge of lighting systems and controls to yield functional, energy conscious and esthetic goals. • Cafeteria and kitchen design. • Knowledge of acoustical principles and design. SELECTION CRITERIA: The selection will be based on the following criteria. Criterions 1 through 7 are of equal importance. Evaluations of past performance and experience may include information provided by the firm, client inquiries, Government databases, and publicly available sources. Failure to provide requested data, inaccessible points of contact, or invalid phone numbers could result in a firm being considered less than qualified. The Government use adjectival scoring for rating the firms. Address Criterion 1 through 7 as indicated below. Additional sheets may be used up to the maximum of 50 total sheets, if required; see submission requirements. For each requirement, clearly identify the criterion number and title. Firms not provided the requested information under criterion number in a clear and concise manner will be rated lower and considered less qualified. Criterion 1: Professional Qualifications (SF 330, Part I, Section E): Submission Requirements: Provide brief resumes of each proposed team member (prime and sub-consultants) who will specifically perform the tasks listed above for this contract. Resumes of MEP Engineers, Structural Engineers, Architects, Historical Architects, Interior Designers, Space Planners, Landscape Architects, Roofing/Waterproofing Engineers, Environmental Engineers, Industrial Hygienists, LEED Accredited Professional, Vertical Transportation Engineers, Telecommunication Specialists, Fire Protection Engineers and Project Managers shall be included in the submission. The aforementioned personnel must be professionally licensed or accredited in their discipline. Other consultants such as cafeteria designer, kitchen consultants, and security consultants should be submitted. Provide the highest level of education achieved and the number of years engaged in the discipline. Each resume shall include a maximum of five (5) specific completed projects that best illustrate the individual member's experience. List only the team members who will actually perform major tasks under this contract. A Historic Architect knowledgeable in the Secretary of the Interior's Standards for the Treatment of Historic Properties, the Section 106 process, and skilled in submissions for review by the State Historic Preservation Officer, Commission of Fine Arts, the National Capitol Planning Commission, and the Advisory Council on Historic Preservation is a requirement of this contract. The resumes of key personnel shall not be counted as part of the 50-page limitation. Criterion 2: Specialized/Recent Team Experience (SF 330, Part 1, Section F, G & H): Demonstrate specialized experience, within the past five years, of the firm and its consultants in the design of five (5) completed renovation projects of similar size and complexity and five (5) completed new construction projects. Similar size is defined as meeting the following two (2) conditions: 1. Building shall be a minimum of one million (1,000,000) gross square feet area and multi-storied. Each construction/renovation phase shall be a minimum of one hundred thousand (100,000) gross square feet. Campuses of building renovations will be considered for the gross square foot area. 2. Each renovation project cost shall be a minimum of $15 million. Complexity is defined as meeting the following six (6) conditions: 1. Project in a historic building. 2. Building fully occupied during construction period except for the construction areas. 3. Construction work involving normal and after hours including weekends and holidays. 4. Performed infrastructure improvement services noted under "BACKGROUND" paragraph in page 1. 5. Prepared documents in compliance with applicable security and safety requirements. 6. Prepared hazardous materials abatement plan like asbestos, lead, PCB and air quality analysis. The submitted projects shall show designs for existing facilities and new facilities including projects involving a) architectural space alterations; b) preservation of historic buildings; c) HVAC systems; d) primary and secondary electrical systems; e) energy conservation retrofit involving mechanical and electrical systems; f) facility environmental health and safety such as asbestos abatement, lead abatement, air quality analysis; g) life safety and fire protection systems; h) telecommunication systems; i) security systems; and j) space programming and planning. Submission Requirements: For the team presented, provide five (5) completed renovation projects of similar size and complexity and five (5) completed new construction projects that best illustrate overall team experience working together as described above. Include within block 24 of SF 330, Section F, and a brief narrative for each project. Discuss effectiveness by conformance to scope, adherence to performance schedules, limiting changes and delivering a product that satisfies the customers' requirements. Identify the project design budget for construction versus the construction contract award cost; identify the type of construction contract (low bid, negotiated fee, cost plus); give number and value of construction change orders; give the project schedules for design and construction with scheduled completion versus actual completion; and provide federal agency performance evaluations. Identify both a project client and an end-user point of contact with current phone numbers and email addresses for each project. SF 330, Section G: Key Personnel Participation in Example Projects: Submit in accordance with the SF 330 Instructions. Utilize the projects listed in Section F. Criterion 3: Management and Resources (SF 330, Part I, Section H): Firm must be able to accomplish at least three (3) concurrent multi-disciplined large projects within the required time based on sufficient staff and resources to meet changing priorities or project demands, the firm's present and projected workload and emphasis on this contract and its past record of meeting schedules for concurrent projects; have clear organization structure and describe management approach; clearly specify the roles and responsibilities of personnel. Submission Requirement: Describe firm's capacity to accomplish work in required time frames. Indicate the firm's present workload and the availability of the project team (including consultants) for the specified contract performance period. Indicate specialized equipment available. Demonstrate experience managing Indefinite Delivery Indefinite Quantity contracts. Criterion 4: Past Performance (SF 330, Part 1, Section H): Firms will be evaluated on past performance with Government agencies and private industry with respect to quality of work, compliance with schedules, and cost control. Submission Requirement: The prime and sub-consultants, including architects, MEP engineers, structural engineers, LEED Accredited Professional's, and historic preservation architects, will provide a list of Federal contracts awarded in the last 36 months. Firms with multiple offices shall indicate which branch office completed each project. Include agency phone numbers and points of contact. A proposal with no record of relevant past performance information shall be evaluated neither favorably nor unfavorably. For each project provided as experience under Criterion 2, list any applicable awards and commendations. Other performance evaluation results and awards may also be listed separately. Identify the reference agency or company issuing the evaluation or award or commendation and applicable dates. If a federal contract, list the evaluation type and rating. If not a federal contract, provide any applicable similar evaluation information. If no documentation exists, then state so. Firms should describe the current quality control programs in place to produce a well-organized, accurate and fully coordinated set of contract documents free of design errors and omissions. Indicate cost control procedures and what team member is responsible for monitoring these processes: internal quality control (QC) and internal quality assurance (QA). Specify how QA/QC will be executed on this contract, who will be in charge, and who will be the key personnel in this contract's QA/QC procedures. Evaluations of past performance and experience may include information provided by the firm, client inquiries, Government databases, and publicly available sources. Failure to provide requested data, inaccessible points of contact, or invalid phone numbers could result in a firm being considered less qualified. Points of contact provided in other criterion may be contacted. Criterion 5: Construction Management Services (SF 330, Part 1, Section H): Demonstrate the ability to provide construction inspection and management services, as evidenced by qualifications and experience of the firm, staff, and consultants in providing construction management or inspection services for relevant similar projects. Provide a list of projects where construction inspection and management services were provided. Indicate what services were actually provided for these projects. Criterion 6: Sustainable Design (SF 330, Part 1, Section H): Show experience and demonstrated success in achieving sustainable design, energy conservation, pollution prevention, carbon foot print reduction and the use of recovered, recycled and bio-based materials in facility design. Highlight projects that received Leadership in Energy and Environmental Design (LEED) Silver, Gold and Platinum certification by the Green Buildings Certification Institute. Clearly indicate the prime and sub-consultants roles in these projects. Criterion 7: Location (SF 330, Part 1, Section H): A/E firm's main office responsible for performing contractual obligations, sub-consultants' offices, joint venture partnership's offices and mentor/protégée's offices must be able to respond within 4 hours to USDA Headquarters, 1400 Independence Ave. SW, Washington, DC 20250 during emergencies or catastrophic conditions to assist the Government. Firm's demonstrated knowledge of the general Washington, DC metropolitan area in which the projects will be primarily located is desired. Submission Requirements: Describe and illustrate the teams in depth knowledge of the Washington, DC metropolitan area in relation to the practice of architecture and engineering as well as the team's availability to work in the Washington, DC metropolitan area. Provide location of A/E's office, sub-consultants' offices, joint venture partnership's offices and mentor protégée's offices. SUBMISSION REQUIREMENTS: Submit SF 330 Parts I and II. Refer to instructions contained in SF 330. The SF 330 is limited to 50 pages, 8.5"x11." Submit the following: a) One (1) original and five (5) copies of SF 330 for the prime offeror (SF 330 should also include team's sub-consultants) addressing the selection criteria information; and b) one compact disk copy, in Adobe Acrobat format, of the SF 330 being submitted by the firm. The required services indicate a broad service type in the architectural/engineering disciplines and allied professions. The government will place greater value on a thorough explanation of a service using a subtype example, as opposed to providing brief explanations of every subtype in a service. SF 330, Part I, Section A: Contract Information: In Block 5, list firm's Dunn and Bradstreet and Taxpayer Identification Number in addition to the name of the firm. SF 330, Part I, Section D: Organization Chart: In addition to the Instructions provided for the SF 330, identify the overall relationship and lines of authority of the proposed team, including key sub-consultants and office quality control. Note: All individuals listed on the organization chart are not required to have a resume in SF 330, Part 1, Section E, such as administrative or lower level engineering position. However, if the individual's ability, skills, and knowledge are integral to the firm's capability, professionalism and qualifications, a resume shall be included. This organization chart shall not be counted as part of the 50-page limitation. This chart must be affixed to the submittal to avoid separation in handling. SELECTION INTERVIEW REQUIREMENTS: Interviews will be scheduled for firms slated as most highly qualified. Firms slated for interviews may be asked to explain the firm's management and abilities. Elaborate presentations are not desired. Final selection of the firm(s) will be based on a combined score of the SF 330 submittal and interview. If selected for an interview, each A/E shall present at least three (3) renovation project examples and at least two (2) new construction project examples. All examples shall include drawings and specifications, final detailed cost estimates, the original budget, and a summary of the project scope and objectives. ADDITIONAL INFORMATION: All information must be included in the SF 330 package (cover letter, attachments, and excess number of pages will be excluded from the evaluation process). Per FAR 52.204-7, firms must be registered with Central Contractor Registration prior to contract award. Registration information is available at http://www.ccr.gov. Those firms that meet the requirements in this announcement and wish to be considered must submit a typed SF 330 per submission requirements herein, to: USDA Procurement Operations Division, Reporters' Building, Suite 375, Attn: Mr. Todd J. Lennox, 300 7th SW, Washington, DC 20024, no later than 3:00 p.m. eastern standard time (EST), on February 23, 2015. Submittals received after this date and time will not be considered. Firms not providing the required information may be negatively evaluated. Facsimile or electronic submittals will not be accepted. Firms are informed that the SF 254/SF255 are no longer permissible will not be reviewed or considered. Please include your DUNS, CAGE, and TIN numbers in Block 30 of the architect or engineer (i.e., State registration number). The maximum contract value, as an aggregate total, may not exceed $50,000,000 over five (5) years. The minimum aggregate fee amount for the life of the contract, which includes the base period and all options exercised, is $250,000. The maximum value of individual task orders executed under this contract may not exceed $16, 000,000 per year. Multiple task orders may be awarded with similar completion schedules and overlapping delivery dates. Contract term is for a one-year base period with four (4) one-year option periods. Each performance period will run 365 calendar days, or until the maximum dollar limit is reached, whichever occurs first. The hourly rates will be negotiated for each calendar (12-month period) year and are independent of which option year is in effect. The government may exercise the option period unilaterally. Estimated start date for this contract is October 2015. Government reserves the right to award one or more contracts under this announcement. If multiple awards are made, the government reserves the right to compete future task orders between those firms awarded a contract under this announcement. The Government makes no representation as to the number of task orders or the actual amount of work to be ordered. Contractors are not guaranteed work in excess of the minimum guarantee. Firms that design or prepare specifications for a construction contract or task order issued under the resulting contract are prohibited from providing the subsequent construction. This limitation also applies to subsidiaries or affiliates of the firm. Site visits will not be arranged during this period. Debriefing requests will not be entertained prior to 45 days after the submittal due date. THIS IS NOT A REQUEST FOR PROPOSAL. ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. It is the offeror's responsibility to check the FEDBIZOPPS website at http://www.fedbizopps.gov for any revisions to this announcement or other notices. E-mail address for inquiries is: Robert.Niedzwiecki@dm.usda.gov or todd.lennox@dm.usda.gov.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/USDA/OPPM/POD/LargeA-E/listing.html)
 

Place of Performance

Address: USDA South and James L Whitten Building, 1400 Indepedence Avenue, SW, Washington, District of Columbia, 20024, United States

Zip Code: 20024
 

Record

SN03627792-W 20150131/150129234537-26f81828db43f61f44b89b6d5e2eefb2 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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