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FBO DAILY - FEDBIZOPPS ISSUE OF FEBRUARY 25, 2015 FBO #4841
DOCUMENT

V -- 554 Refrigerator Truck for Food Transportation - Attachment

Notice Date

2/23/2015
 

Notice Type

Attachment
 

NAICS

336112 — Light Truck and Utility Vehicle Manufacturing
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office;NCO 19;4100 E. Mississippi Avenue, Suite 900;Glendale CO 80246
 

ZIP Code

80246
 

Solicitation Number

VA25915Q0231
 

Response Due

2/27/2015
 

Archive Date

3/29/2015
 

Point of Contact

Brian Ballard
 

E-Mail Address

Ballard@va.gov<br
 

Small Business Set-Aside

Total Small Business
 

Description

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. (ii) The solicitation number is VA259-15-Q-0231, and is issued as a request for quotation (RFQ). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-78. (iv) This solicitation is restricted for total small business set aside. NAICS: 336112. (v) Contract line items Item Information ITEM NUMBERDESCRIPTION OF SUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT 0001Contract Period: Base POP Begin: 03-01-2015 POP End: 02-29-2016 Transport food from ECHCS-Denver to the DOM and Pueblo CLC.12.00MO____________________________________ (vi) Description of requirements: 1.0 MINIMUM VEHICLE REQUIREMENTS: "Temperature Controlled Box Truck able to maintain constant controlled temperature from -20 degrees F to 35 degrees F. No electric standby required "Base chassis 4x2 GVWR 25,500 WB: 187, CA: 119.9, Axle to Frame: 75. "Box length 16' 2.25", Max vehicle length with box 26', 12'6" max height "Diesel Engine w/crankcase heater "Automatic Transmission w/cruise control "Conventional Cab w/air ride driver's seat "Refrigerated box floor aluminum flat grip, roll door "Power lift gate 2500 lbs capacity 35"x72" min with toggle operator switch "This vehicle shall be equipped with air conditioning and heating capable of maintaining a comfortable air temperature of 76-78 degrees, and include any other U.S. Department of Transportation equipment. Quantity: One vehicle _12 Month Lease Location: Eastern Colorado Health Care System 1055 Clermont Street Denver, CO 80220 Estimated miles per month: 4,500 miles. (This is an estimate only, and shall not be construed as mileage limitation). 2.0 CONTRACTOR SERVICING REQUIREMENTS. The Contractor shall provide the following services: Parts and Supplies: Contractor shall provide oil, lubricants, tires, tubes, and all other operating parts, supplies, and accessories necessary for the proper and efficient use of the vehicles. Maintenance and Repairs: The Contractor shall provide scheduled mechanical preventive maintenance and repairs to the vehicle, including all labor and parts that may be required to keep the vehicle in operating condition, at such locations Contractor may determine. Contractor expressly warrants that all preparation and maintenance performed by it during the term of this contract shall be free from defects in workmanship. The exclusive remedy of the VA for breach of this warranty shall be the repair or performance of any defective workmanship by Contractor. Washing: The Contractor shall wash the exterior and interior of the vehicle at its own facility once monthly at no additional cost to the VA. Road Service: Contractor shall provide road service for vehicle that is inoperable due to mechanical or tire failure not caused by driver abuse, road hazards, foreign objects, collision__ or upset. Substitute Vehicle: Contractor shall furnish a substitute vehicle at no extra charge, other than as excepted below, if a vehicle becomes temporarily inoperable because of mechanical failure. The substitute vehicle shall be as close to the same size, carrying capacity and designs as practical. Whenever possible, the substitute vehicle will be furnished at the place where the leased vehicle was disabled and shall be returned by the VA to the facility from which it was provided. Contractor shall have no obligation to furnish a substitute vehicle if the leased vehicle is: (1) out of service for ordinary maintenance and service time; (2) out or service because of damage resulting from collision or upset; (3) specialized; (4) carrying a truck body not owned by Contractor or the Contractor's "Service Provider" (as defined below); (5) out of service for repair or maintenance of special equipment or accessories for which Contractor is not responsible; (6) lost or stolen; (7) out of service due to VA' s beach of conditions stipulated in this contract; or, (8) of a type the Service Provider does not currently have in its rental fleet. Contractor's failure to furnish a substitute vehicle within a reasonable time when obligated to do so, shall cause the charges applicable to the leased vehicle to abate until the vehicle is returned to service or until a substitute vehicle is tendered to the VA. The abatement of such charges shall be the limit of Contractor's liability for such failure. Replacement and Interim Vehicles: (1) While a vehicle is out of service because of damage resulting from collision or upset, at the request of the VA, Contractor will rent to the VA a replacement vehicle, if available from the Service Provider's current rental fleet rates set forth in the contract. Regardless of whether the VA rents a replacement vehicle from Contractor, while the leased vehicle is out of service for repair or damage caused by collision or upset, the charges applicable to the leased vehicle out of service shall not abate. (2) If available, Contractor may furnish, during the time prior to the delivery date of a vehicle, an interim vehicle as similar as possible to the lease vehicle. 3.1VA RESPONSIBILITIES. The VA acknowledges and agrees to the following: Use and Operation of Vehicles: The leased vehicle shall only be used in the normal and ordinary course of VA business, and not in violation of any laws or regulations (including restriction on licensed weight and size), nor in violation of any recommendations of the manufacturer. Vehicles shall not be operated in an unsafe, reckless or abusive manner, off improved roads, in areas of insufficient width or height, on a flat or improperly inflated tire, improperly loaded or loaded beyond the manufacturer's recommended gross weight. The leased vehicle shall not be used to transport any property or material deemed hazardous by reason of being poisonous, inflammable, explosive of fissionable, or any materials that contain bio hazardous waste, polychlorinated biphenyls or dioxins or other hazardous materials, without contractor's written consent. The VA will be responsible for all expenses of towing and removal of any mired vehicle or any leased vehicle disabled by driver abuse, road hazards foreign objects, collision or upset. No leased vehicle will be taken into Mexico without the prior written consent of Contractor. Drivers: The lease vehicle will be operated only by a properly licensed driver, at least 21 years of age, who is an employee or agent of the VA subject to the VA's exclusive direction and control. All drivers must possess the qualifications and fulfill the requirements set forth in the U.S. Department of Transportation's ("DOT") Motor Carrier Safety Regulations, if applicable, and in any state and local ordinances. In the event that the vehicle is disabled or is to be left unattended, the VA will cause its driver to lock and secure the vehicle, and place proper warning devices in and around the vehicle as require by law and DOT Regulations. VA drivers shall at all times comply with the DOT Regulations, the provisions of this contract, Contractor's standards of operation (including. ihe daily checking of the vehicle's oil, water, tire pressure and other functions), and any further rules and procedures by Contractor. Such rules, procedures and record requirement shall be consistent with accepted industry standards. The VA represents that the leased vehicle will not be operated by a driver in possession or under the influence of alcohol or any drug that is illegal or may otherwise impair the driver's ability, and agrees to reimburse contractor in full for loss or damage to vehicles, property or persons including related expenses, if the leased vehicle is operated in violation of this provision. Upon receipt of a written complaint from Contractor specifying any reckless, careless or abusive driving by any driver, and request for his removal as a driver of the leased vehicle, the VA will immediately remove such individual as a driver of the vehicle. In the event that the VA shall fail to remove such driver, or shall be prevented from doing so by any agreement with anyone on driver's behalf, the Contractor may, at is option, deem the VA to be in default of this contract pursuant herein. If the VA continues to operate any leased vehicle in violation of the use and driver restrictions after receiving notice from Contractor, Contractor may take possession of such vehicle without notice and without reduction in rental. Authorized Repairs: All repairs, alterations and adjustments to the leased vehicle will be made by the Contractor's service providers or parties authorized by Contract. When repairs are necessary, the VA will notify the Contractor immediately. Contractor will not be responsible for the costs of repairs or services not expressly authorized by the Service Provide or Contractor. The VA must submit acceptable vouchers for all authorized repairs and services. Repairs and Scheduled Maintenance: The VA will deliver the leased vehicle to the Service Provider at the facility location specified by the Contractor for repairs and preventive maintenance inspections and procedures, at the times and for the duration as mutually agreed by parties. The cost for such delivery and subsequent retrieval of the leased vehicle shall be borne by the VA. Other VA Responsibilities: (1) The VA is responsible for all damage to tires caused by driver abuse, road hazards, foreign objects or operation of the leased vehicle in violation of any other provision stated herein. In such cases, the VA will pay the cost of breakdown service and tire repair or, in cases where the tire cannot be repaired, the replacement cost of the tire carcass and remaining tread; (2) the VA is responsible for all body damage to the leased vehicle including cracked or broken glass, unless the damage, if minor in nature, can conceivably be considered normal wear and tear. Vehicle Interior and Exterior: The VA will maintain the interior of the leased vehicle in acceptable condition. If, when servicing the leased vehicle, the Service Provider determine in its sole discretion, that the leased vehicle requires interior cleaning and maintenance or exterior washing over and above that is required due to ordinary use, the Service Provider will alert the VA that said services are required. If, after adequate notice is provided to the VA, the deficient condition is not remedied the Contractor's Service Provider may have the leased vehicle cleaned and invoice the VA for this expense. Condition on Return: The VA will promptly return the leased vehicle along with the original and added equipment and accessories to Contractor at the Service Provider's facility upon the expiration or cancellation of this contract. The returned vehicle shall have clean interior and shall be without cracked or broken glass, sheet metal or body damage, or cut or tom upholstery. Upon failure of the VA to return the leased vehicle in such condition, the VA may be charged, for the cost incurred by Contractor to restore the vehicle to such condition. Domicile and Use: The leased vehicle will be domiciled at the address indicated and used exclusively for the purposes previously indicated by the VA. Domicile and expected use of the vehicle are inherent factors in the determination of the charges set forth herein and any change of domicile or use of the leased vehicle without Contractor's prior consent shall be considered a breach of this contract. Emission Controls and Other Equipment: In the event federal, state or local laws and regulations require emission controls or other equipment, the cost of said equipment and installation shall be at the expense of the VA and paid for by the VA as an adjustment to the monthly lease charges, and the charge(s) for maintenance or service of any such item or piece of equipment also shall be added to the monthly lease charges. It is understood and agreed that Contractor assumes no responsibility for determining what equipment is required under application law. Trailer or Other Equipment: The VA agrees that no additional equipment will be added to the leased vehicle without the express consent of the Contractor. Alteration of Vehicles: The VA may not alter the leased vehicle without Contractor's prior written permission. Special Licenses, Fees, or Taxes: The VA will be financial liable for any special licenses, fees or taxes required by VA business or arising from the operation of use of the leased vehicle, including, but not limited to, mileage taxes, ton mileage taxes, and highway or bridge tolls. Accident or Loss: Upon the happening of any accident or collision involving the leased vehicle or the theft or loss of the vehicle, the VA shall: (1) immediately notify the Contractor by telephone; (2) submit a detailed written report the Contractor as soon as possible; and (3) assist the Contractor in investigating or defending all related claims or suits. Fuel: The VA will furnish fuel for the leased vehicle for the duration of the lease unless and until terminated by either party. The VA assumes all financial liability for fuel costs in conjunction with leased vehicle use. Charges: The VA agrees to pay Contractor for all Fixed Changes as stated in this contract. Cost of Certain Repairs and Services: The VA agrees to pay (at Contractor's standard rates) the cost of any repairs or other services necessitated by: {1) accident; (2) VA's improper operation of t he leased vehicle; (3) unauthorized alteration or repair of the vehicle; (4) tire, glass or body damage above and beyond that considered to be normal wear and tear; (5) the use of a trailer or other equipment not included in this lease contract; (6) the VA' s failure to maintain the leased vehicle; (7) the VA's failure to return the vehicle in the condition detailed in paragraph entitled, Condition on Return, above; and (8) the VA' s violation of any other provision of this contract. Insurance: The VA is an agency of the Federal Government and, as such, is self-insured. Any other insurance required or deemed necessary by the Contractor shall be at the Contractor's expense. All operators of the leased vehicle, acting within the scope of employment are protected under the Federal Tort Claims Act (FTCA). Physical Damage Insurance and Responsibility for Loss: The VA will be responsible for physical damage to, or loss of, the leased vehicle, (1) any willful damage to the leased vehicle by the VA, its employees, agents or permitted assigns; (2) any damage to the vehicle arising out of or in connection with any labor dispute; (3) conversion of this leased vehicle by an agent or employee of the VA, which shall not be considered theft within the terms of this provision; and (4) any loss of tools, tarpaulins, accessories, spare tires and other such appurtenances. If the leased vehicle is lost, stolen, or damaged to an extent that it cannot be economically repaired; Contractor shall be entitled to recover from the VA the depreciated value of the leased vehicle. Cargo: Neither Contractor, Owner nor the authorized Service Provider will be liable for loss ­ of or damage to, any goods, cargo, tools tarpaulins, accessories, spare tires or other equipment or property ("Property") left in or upon the leased vehicle at any time or place while in the possession of the VA. The VA and its agents and employees will cooperate with Contractor and the Service Provider in the reporting, investigation, prosecution or defense of any accident, claim or suit related to the leased vehicle and will promptly deliver to Contractor copies of all papers or notices served upon the occurrence of any accident, collision, loss, theft, or damage involving the leased vehicle and will cause the driver involved to complete the accident report form supplied by Contractor and to otherwise cooperate within the meaning of this contract agreement. The VA will settle and adjust claims, as appropriate, with any insurance carrier for physical damage to the leased vehicle involved in any accident or collision while in the possession and use of the VA. Contractor shall have the right, at its option, to retain the salvage of the leased vehicle, and the amount owed to Contractor for any such vehicle shall be reduced accordingly. Indemnification: The VA assumes the responsibility for any loss or liability arising from: A.Any claim or cause of action for death or injury to persons (including the VA and its employees, drivers and other agents) and damage to or loss of property, arising out of or caused by the use or operation of the leased vehicle for the duration of the term of the contract as well as any and all extensions of the original lease period. B. If the leased vehicle is lost or stolen and remains so for 30 days after the VA has so notified Contractor, or if the vehicle is damaged to the extent that it is economically impractical for the VA to repair said vehicle, this contract shall terminate as to such vehicle on, but not before the date that Contractor received payment for the vehicle equal to the depreciated value of the vehicle. The VA is responsible for the payment to the Contractor of the depreciated value and the cost of towing or removal and storage fees, as appropriate, until termination. The VA must pay mileage charges through the date of damage or theft. Mileage charges for an unrecovered stolen leased vehicle will be estimated by prorating the estimated annual mileage of the period of vehicle loss. The VA will be responsible for any mileage charges on the recovered stolen vehicle. Repossession: (1) If the VA is in default, Contractor may with written (10) day notice, take possession of the leased vehicle, together with all equipment and accessories. Contractor may enter upon any premises where said vehicle may be and remove, retain or refuse to redeliver the vehicle to the VA until such default is cured, without any of such actions being deemed an act of termination and without prejudice to the remedies Contractor may have. (2) In the event Contractor takes possession of or retains the leased vehicle and there shall, at the time of such taking or retention be in, upon or attached to such vehicle any other property, goods or things of value belong to the VA or that had been in the custody or control of the VA, the Contractor will immediately return such property, goods or things of value to the VA. Force Majeure: Contractor shall incur no liability to the VA for failure to supply any vehicle, provide a substitute vehicle, repair any disabled vehicle, if prevented by any emergency, war, riot, fire, labor dispute, Federal, state or local law, rule or regulation, shortage (local or national) of any other cause beyond Contractor's control, whether existing now or hereafter. Assignment of Contract: Neither party to this contract agreement shall have the right to sublease any vehicle leased hereunder, nor to assign this contract without prior written consent of the other party. Notices, Choice of Law and Forum: All notices provided for herein shall be in writing and mailed to Contractor and the VA at their respective addresses as set forth herein or such other addresses designed in writing by either party. No waiver by Contractor of any failure by the VA to keep or perform any provision, covenant or condition of this agreement shall be deemed to be a waiver of any preceding or succeeding breach of the same, or of any other provisions, covenant or condition. All rights and remedies herein granted or referred to are cumulative. Resort to remedy provided herein shall not preclude resort to another remedy here or any other right or remedy provided by law. Severability: If any portion of this contract be, for any reason, invalid or unenforceable, the remaining portion or portions shall nevertheless be valid, enforceable and carried into effect, unless to do so would clearly violate the present legal and valid intention of the parties hereto.' Organization, Authorization, No Conflict with other Contracts: The signer of this contract has the requisite power and authority to enter into and execute this contract. This contract will, when duly executed and delivered, be valid and binding on both parties. This contract, when executed, will contain the entire contract and understanding between the parties; its terms shall not be construed as altered by any verbal agreement or informal writing, nor by failure to insist upon performance or failure to exercise any right or privilege. Alteration or addition shall be accomplished only by written modification duly executed by both parties. (vii) Date(s) and place(s) of delivery and acceptance and FOB point. Please Deliver Vehicle to: Denver VA ECHCS 1055 Clermont Street Denver, CO 80220-3808 FOB Destination Delivery: 10 Days ARO (viii)The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. (ix)The provision at 52.212-2, Evaluation - Commercial Items, applies to this acquisition. Quotes will be evaluated based upon lowest price and technical acceptability per part (vi) above. Final technical evaluation will be determined by the requesting facility. (x)Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items, with the offer. (xi)The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. (xii)The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition. (xiii) A statement regarding any additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. (xiii)The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. The following clauses are incorporated by reference: 52.219-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.223-18, 52.225-1, 52.225-13, and 52.232-34. (xiv)The Defense Priorities and Allocations System (DPAS) does not apply. (xv)Date and Time offers are due: Offers are due at 2:00PM Eastern Time on 02/27/2015. (xvi)Name and telephone number of the individual to contact for information regarding the solicitation: Brian Ballard (Contract Specialist) | NCO19) 303-372-7078 brian.ballard@va.gov
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VARMCCC/VARMCCC/VA25915Q0231/listing.html)
 

Document(s)

Attachment
 

File Name: VA259-15-Q-0231 VA259-15-Q-0231_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1878876&FileName=VA259-15-Q-0231-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1878876&FileName=VA259-15-Q-0231-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Denver VA ECHCS;1055 Clermont Street;Denver, CO

Zip Code: 80220-3808
 

Record

SN03649412-W 20150225/150223235446-581cb1012d52023ab5773ec228769f04 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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