SOLICITATION NOTICE
B -- Geothermal CO2 Air Conditioner - APPLICABLE PROVISIONS & CLAUSES - STATEMENT OF WORK
- Notice Date
- 3/4/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541330
— Engineering Services
- Contracting Office
- Department of Commerce, National Institute of Standards and Technology (NIST), Acquisition Management Division, 100 Bureau Drive, Building 301, Room B130, Gaithersburg, Maryland, 20899-1410, United States
- ZIP Code
- 20899-1410
- Solicitation Number
- SB1341-15-RQ-0186
- Archive Date
- 4/9/2015
- Point of Contact
- Keith Bubar, Phone: 3019758329
- E-Mail Address
-
keith.bubar@nist.gov
(keith.bubar@nist.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- STATEMENT OF WORK APPLICABLE PROVISIONS & CLAUSES DESCRIPTION: The National Institute of Standards and Technology (NIST) Net Zero Energy Residential Test Facility (NZERTF) serves as a test bed and developmental tool for existing and new technologies that seek to make U.S. homes provide as much energy to the electric utility grid as they consume on an annual basis. A major part of energy consumption in the NZERTF is related to the air-conditioning and heating function performed by an air-to-air heat pump charged with a hydrofluorocarbon (HFC) refrigerant, R410A. The NZERTF is equipped with ground-source heat exchangers. The use of a geothermal (water-to-air) heat pump instead of an air-to-air heat pump is expected to result in a reduction of energy used for space conditioning. Considering international negotiations on the phase-down of refrigerants with a high global warming potential (GWP), such as R410A (GWP of 2100), it is of interest to explore the performance of a water-to-air system based on the low GWP refrigerant CO2 (GWP of 1). The goal of this procurement is to obtain a prototype CO2 water-to-air air-conditioner that could be installed and used in the NZERTF for validating the performance and technical merits of using such a system in residential homes. The system shall be designed and provided by the contractor in accordance with the attached Statement of Work (SOW). This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-78 The associated North American Industrial Classification System (NAICS) code for this procurement is 541330 Engineering Services with a small business size standard of $15.0 Million. This acquisition is 100% set aside for small businesses under the applicable small business size standard. NIST anticipates the award of a single, firm-fixed price purchase order. All offerors shall provide a firm-fixed price quotation in accordance with the Instructions to Offerors for the following line items: Line Item 0001: Contractor provision and Government acceptance of Deliverable #1 as detailed in the Statement of Work. Line Item 0002: Contractor provision and Government acceptance of Deliverable #2 as detailed in the Statement of Work. Line Item 0003: Contractor provision and Government acceptance of Deliverable #3 as detailed in the Statement of Work. Line Item 0004: Contractor provision and Government acceptance of Deliverable #4 as detailed in the Statement of Work. Line Item 0005: Contractor provision and Government acceptance of Deliverable #5 as detailed in the Statement of Work. Line Item 0006: Contractor provision and Government acceptance of Deliverable #6 as detailed in the Statement of Work. Line Item 0007: Contractor provision and Government acceptance of Deliverable #7 as detailed in the Statement of Work. Line Item 0008: Contractor provision and Government acceptance of Deliverable #8 as detailed in the Statement of Work. Line Item 0009: Shipping costs required for provision of Deliverable #8 as detailed in the Statement of Work. APPLICABLE ATTACHMENTS: Attached to this solicitation are the following: 1. Statement of Work 2. Applicable Provisions and Clauses 1352.215-73 INQUIRIES (APR 2010): Offerors must submit all questions concerning this solicitation in writing electronically to keith.bubar@nist.gov. Questions must be received no later than 12 calendar days after the issuance date of this solicitation. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract. (End of Provision). INSTRUCTIONS TO OFFERORS: System for Award Management In accordance with FAR 52.204-7, the awardee must be registered in the System for Award Management (www.sam.gov) prior to award. Refusal to register shall forfeit award. Addendum to FAR 52.212-1 Instructions to Offerors- Commercial Items All quotations must be submitted electronically so that they are received at keith.bubar@nist.gov no later than March 25, 2015 at 12:00 PM Eastern. Facsimile quotations will NOT be accepted. All offerors shall submit their quotations on letterhead paper to the email address stated above by the date and time specified above. All quotations shall be submitted in two separate volumes: Technical Volume and Pricing Volume. All quotations shall contain, at a minimum, the information detailed below for each respective volume. If a quotation is missing any of the elements listed below, the quotation may be deemed unacceptable and may not be evaluated further: 1) Price Quotation: The price quotation shall address the following: Administrative Information: The Administrative Information section of the price quotation shall contain the following: (1)The solicitation number SB1341-15-RQ-0186; (2)The name, address, and telephone number of the offeror; (3)A total firm-fixed price for the requirement, which shall be the sum of the firm-fixed prices proposed for each of the required line items in the Pricing Information section; (4)Any applicable discount terms; (5)A statement that the Offeror agrees to all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (6)A statement that the quotation is valid for a minimum of 60 days from the response deadline of this solicitation. Pricing Information: The pricing quotation shall be separate from any other portion of the quotation. The Offeror shall propose a firm-fixed-price for each of the line items detailed above. In addition to a firm-fixed price for each line item, the Offeror shall provide sufficient supporting documentation to clearly show how the firm-fixed prices proposed for each line item were derived. This supporting documentation may include calculations, price lists, product literature, or any other applicable supporting documentation. 2) Technical Quotation: The technical quotation shall address the following: Technical Approach/Capabilities: The Offeror shall provide a written, detailed Technical Approach for how it proposes to satisfy the requirements of the SOW. The detailed Technical Approach shall demonstrate the Offeror's understanding and familiarity with the work required. In addition, the Technical Approach shall explain, in detail, how the Offeror plans to successfully perform each task detailed in the attached Statement of Work. This must also include a detailed description of the materials and/or components (including manufacturer name, models, etc.) the Offeror plan to use to design and build the CO2 Air Conditioner. Additionally, this section of the quotation shall demonstrate the capabilities of the Offeror's facilities to support the work detailed in the Statement of Work; and the capabilities of any Key Personnel proposed by the Offeror to perform the work detailed in the Statement of Work. The Offeror shall provide resumes for any Key Personnel proposed. Project Management/Execution Plan: The Offeror shall provide a project management/execution plan that describes the overall management and execution strategies for the tasks detailed in the Statement of Work. This plan shall describe how the Offeror plans to ensure that all deliverables submitted will meet the requirements of the Statement of Work. EVALUATION FACTORS FOR AWARD: Award shall be made to the Offeror whose quotation offers the best value to the Government, price and other factors considered. The Government will evaluate quotations based on the following evaluation criteria, listed in descending order of importance: 1) Technical Approach/Capabilities 2) Project Management/Execution Plan, and 3) Price. All non-price factors, when combined, are more important than price. Technical Approach/Capabilities: The Government will evaluate the Offeror's Technical Approach on the extent to which it demonstrates the Offeror's understanding and familiarity with the work required, and the extent to which it describes a successful approach to performing the requirements. The Technical Approach will be evaluated on the suitability of the proposed description of materials and/or components used to design and build the CO2 Air Conditioner. In addition, the Government will evaluate the capabilities of the Offeror's facilities and of the staff proposed by the Offeror to perform the work detailed in the Statement of Work. Project Management/Execution Plan: The Government will evaluate the overall management and execution strategies on the degree to which they promote successful performance and the provision of quality deliverables. Price: The Government will evaluate the Offeror's proposed pricing for fairness and reasonableness.
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