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FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 11, 2015 FBO #4855
DOCUMENT

J -- Preventative Maintenance Services-Sterilizer Base Year 04/01/2015-09/30/2015 - Attachment

Notice Date

3/9/2015
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Contracting Section;3601 S. 6th Avenue;Tucson AZ 85723
 

ZIP Code

85723
 

Solicitation Number

VA25815R0300
 

Response Due

3/19/2015
 

Archive Date

5/18/2015
 

Point of Contact

L. Danielle Provencio (Contracting Officer)
 

E-Mail Address

/
 

Small Business Set-Aside

N/A
 

Description

The Department of Veteran Affairs, Southern Arizona VA Health Care System (SAVAHCS) in Tucson, Arizona ("VA") requires a contract to provide preventative maintenance of sterilization equipment to include equipment manufactured by Getinge and Steris. This will be a full service contract with option years to provide preventative maintenance and emergency support. The VA anticipates issuing a solicitation for this requirement on or about the week of March 16th, 2015 with a closing date for proposal 10 days later. The solicitation will be available for download from http://www.fbo.gov. Interested contractors will be responsible for download copies of solicitation (and any subsequent amendments) from that website. No hard copies will be made available. The solicitation will provide full information to contractors about the proposal submission process. Prospective offerors are encouraged to register their interest in the solicitation on the FBO website so that they notified of the issuance of the solicitation and any amendments. NAICS code 811219 with a small business size standard of $20.5 Million. The solicitation will be issued for unrestricted and full and open competition. All responsible sources may submit proposals which shall be considered by the Agency It is anticipated that only one award will be made for the preventive maintenance of sterilization equipment at SAVAHCS. See Below for detailed description of requirement: SPECIAL CONTRACT REQUIREMENTS 1.SERVICE: a.The contractor will provide all qualified personnel (labor), expertise, tools, travel expenses, transportation, and necessary parts to perform a comprehensive preventive maintenance (PM) and repair service (if necessary) for the equipment and systems listed below for the Southern Arizona VA Health Care System (SAVAHCS). b.The contractor will perform preventive maintenance inspection on equipment/systems, as provided for in the contract agreement. Written PM procedures will be submitted on approval to the Biomedical Engineering section within the first 30 days of the contract period. PMs will be accomplished in accordance with the approved procedures and Original Equipment Manufacturer (OEM) specifications. Service, if necessary, is to be provided on site. c.The Contractor shall be fully responsible for compliance with all VA, local, state, and Federal environmental/occupational safety laws, rules and regulations. The Contractor shall follow life and safety codes, and take necessary actions to avoid conditions that may be hazardous to the health and safety of hospital personnel and patients. The Contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working processes. All work for the duration of the contract shall be performed by certified trained technicians. 2.EQUIPMENT: The sterilizers, disinfectors and purification systems in the table below: #EEEquipment CategoryManufacturerModelSerial #Location as of 6/5/14Acquisition Date 174624STERILIZING UNITSGETINGE USA INC533HCURA050805292C-5711/25/2013 261158STERILIZING UNITS: STEAMGETINGE USA INC433HC10C00319181H-579/16/2010 357251STERILIZING UNITS: STEAMGETINGE USA INC733HC08H08837181H-571/13/2009 457250DISINFECTORSGETINGE USA INC9128USR0744002181H-575/20/2009 557130DISINFECTORSGETINGE USA INCS-8668-1SEV0814086181H-572/12/2009 657129DISINFECTORSGETINGE USA INCS-8668-1SEV0814085181H-572/12/2009 756715STERILIZING UNITS: STEAMGETINGE USA INC733HC08C08546181H-571/13/2009 850694CLEANERSGETINGE USA INC2460UCKSG07407181L-578/20/2007 950567STERILIZING UNITSAMSCOV1200320207-020B144-578/7/2007 1055480WATER PURIFICATION SYSTEMSGETINGE USA INCHS-9600FTWATT89600138184-5710/22/2008 1136390STERILIZING UNITS: STEAMAMSCOV11608C08546290-578/7/2000 a.Location: To be serviced on site SAVAHCS (Tucson, AZ), OR and SPS in Building 57 3.PERFORMANCE: a.Preventive maintenance will be scheduled with a contact person as assigned by the Contracting Officer's Representative (COR), Point of Contact (POC) or designee for performance on site. Before doing any work, the service representative will report to Biomedical Engineering to log in and obtain a contractor identification badge, sign a log maintained by Biomedical Engineering and after the work is done, sign out. This log will state the nature of the visit and the time and place of the visit. The Biomedical Engineering Manager can be contacted at (520) 629-4675 or (520) 629-1749. b.Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform. c.Normal duty hours are 8:00 a.m. through 4:30 p.m., Monday through Friday, not including federal holidays. Whenever contact with Biomedical Engineering is required outside of normal duty hours, the Utility System Repair Operator (USRO) may be contacted as an alternate. The hospital operator at extension "0" can contact the USRO operator via radio. d.At the completion of the service call, the service representative will submit a complete service report, as described in section 5 - Documentation, to Biomedical Engineering COR or POC or designee. e.Maintenance will be scheduled during the timeframe of the Contract year. Prior to scheduled month of service, the Contractor will provide the Biomedical Department a schedule of the weekdays this service is to be performed, for approval. Biomedical shall have the authority to reschedule this service within twenty-four (24) hours of scheduled time due to emergency and/or prior weather situations. Contractor shall inspect, adjust, maintain, repair, and test equipment identified in accordance with OEM specifications. Any parts used shall be OEM. f.The contractor is responsible for supplying all materials necessary to complete any maintenance and repair work within agreed upon time frames in accordance with OEM specifications. Methods to gain access to such materials shall be identified in advance. g.The contractor is to contact the SAVAHCS Biomedical Engineering Department if any additional service fees may need to be applied. The Biomedical Engineering Manager can be contacted at (520) 629-4675 or (520) 629-1749. h.Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. Example: wearing of distinctive clothing such as uniform, badges, patches, etc. i.The Contractor shall provide all tools, testing equipment for disassembly, assembly, adjustment, calibrating and other work as required for the performance of this contract. j.The Contractor shall be responsible for cleaning the work area and equipment upon completion of work. All accumulated rubbish shall be removed. 4.OVER AND ABOVE/EMERGENCY REAIR: a.Upon discovery of a malfunctioning instrument, the Contractor shall immediately notify biomedical staff. Any repair job shall not be initiated until approval is obtained from the Contracting Officer via a modification to the contract. Charges for repair, labor, and parts shall originate only when required and upon prior approval being granted by the VA. At the VA's option the Contractor may be requested to provide a price quotation for the repair job. If the contractor has deemed the repair is outside the scope of the contract, the contractor should notify the Contracting Officer in writing the nature of the repair within 24 hours. 5.DOCUMENTATION: a.Service reports will be provided for all service activities including preventive maintenance, emergency repair, and safety inspections, and must contain the following information: i.Date(s) and time period of service. ii.Complete description of equipment serviced including model number and serial number. iii.Complete description of equipment services performed including upgrades, updates and software changes made. iv.Complete list of all materials, parts, or assemblies installed or replaced including serial numbers of parts where applicable. v.A statement of the complaint that initiated the service call. vi.Total standard labor hours, total overtime/premium hours, and total travel hours expended during the repair. 6.REMOVAL OF EQUIPMENT: a.Whenever possible, all repairs and preventive maintenance will be performed at the SAVAHCS. When that is not possible, the COR, POC or designee may give approval for service work to be done at another location. All transportation charges will be borne by the contractor. b.VA property may not be removed from the Medical Facility prior to execution, and approval of all documents as required by Acquisition and Materiel Management Service. Computer hard drives and other storage media items may not leave VA property. c.Requirements for service reports for designated equipment not at this location are the same as for work done on-site. Service reports for incoming equipment will be presented for signature at the time of delivery. If equipment is returned via commercial carrier, the service report may be included with the shipment. 7.RESPONSE TO SERVICE REQUESTS: a.The contractor must respond to requests for emergency service in the following manner: i.A competent service representative adequately equipped with tools, test instruments, and repair parts will arrive at the Medical Facility within the designated response time. ii.The competent service representative will be prepared to begin work immediately to resolve the complaint as expressed by the COR, POC or designee when service was requested. Work needed to resolve the complaint will continue without interruption until the problem is resolved. iii.The service representative will come equipped with all the service/technical manuals needed to perform the work. iv.The service representative may contact VA staff by phone before arrival at the facility. Such contacts, however, will not serve to alter the requirements for arrival on-site except when the request for service is withdrawn by Biomedical Engineering. v.The designated response time for this contract is 24 hours from the time of the request for service. If repeated requests are made before the arrival of contractor's repairer, the first request will determine the required time of arrival. A.All requests for repair service will be considered requests for emergency service unless a statement to the contrary is made by the COR, POC or designee. Such statements will be documented on the service report. 8.GOVERNMENT REPAIRS: The government is not obligated to perform any work on contract equipment. 9.GUARANTEE: The contractor will guarantee workmanship and all parts furnished by the contractor for a period of not less than commercial market guarantee provided to non-governmental entities. 10.INFORMATION SECURITY: The equipment does not contain any patient sensitive information, nor is it connected to the VA network. The equipment does not gather or store sensitive data; therefore, there is no sensitive data to protect (Handbook 6500.6, Appendix A, Question 7). The C&A requirements do not apply, and a security accreditation package is not required.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/TuVAMC/VASAHCS/VA25815R0300/listing.html)
 

Document(s)

Attachment
 

File Name: VA258-15-R-0300 VA258-15-R-0300.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1907232&FileName=VA258-15-R-0300-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1907232&FileName=VA258-15-R-0300-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: SAVAHCS;3601 S. 6th Ave.;Tucson, AZ

Zip Code: 85723
 

Record

SN03661180-W 20150311/150309234635-29079db774ca76289d26ca140a45be1c (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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