DOCUMENT
Q -- Blood - Attachment
- Notice Date
- 3/11/2015
- Notice Type
- Attachment
- NAICS
- 621991
— Blood and Organ Banks
- Contracting Office
- Department of Veterans Affairs;VA Sierra Pacific Network (VISN 21);VA Northern California HealthCare System;5342 Dudley Blvd. Bldg 98 (NCO 21);McClellan CA 95652-1012
- ZIP Code
- 95652-1012
- Solicitation Number
- VA26115Q0408
- Response Due
- 3/18/2015
- Archive Date
- 5/17/2015
- Point of Contact
- Teena Glasper
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The commercial items procedures of FAR Part 12 will be used. NAICS code is 621991, size standard $32.5 Million. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-80 effective March 2, 2015. This acquisition is being conducted under the authority of the commercial item test program at FAR 13.5. Only electronic offers will be accepted. Offers are due to teena.glasper@va.gov by 10:00 AM, Pacific Time, March 18, 2015. Only electronic offers will be considered. All questions concerning this solicitation must be received by prior to the close date. Section B: Price/Cost Schedule Please provide a unit price, extended amount and total amount for all items listed below. The total amount must be inclusive of all costs. Item Information ITEM NUMBERDESCRIPTION OF SUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT 1. Blood Base Year: April 1, 2015- September 30, 2015. (Reference Statement of Work - Attachment 1) 6Mo GRAND TOTAL BASE CONTRACT YEAR: April 1, 2015 through September 30, 2015 Description Qty Unit Price Total Palo Alto Supplies A.0001 Plasma, Cryoprecipitate Pooled70 $ $ A.0002 Plasma, Fresh Frozen700 $$ A.0003 Platelets, HLA matched3 $$ A.0004 Platelets, Leukoreduced, Irradiated 860 $$ A.0005 Red Cells, Autologous12 $$ A.0006 Red Cells, Leuko Reduced 1900 $$ A.0007 Red Cells, Leuko Reduced/Irradiated 140 $$ A.0008 Red Cells, Washed5 $$ Palo Alto Services A.0009 Chloroquine Treatment3 $ $ A.0010 Phenotyping, Genotyping Red Cell or Whole Blood Mass20 $$ A.0011 Screening blood for negative CMV200 $$ A.0012 Screening-Negative blood per antigen100 $$ A.0013 Special Handling Autologous Blood Deglycerize2 $$ A.0014 Special Handling Autologous Blood Freezing2 $$ A.0015 Special Red Cells, Autologous Donor Fee1 $$ A.0016 Special Request6 $$ A.0017 STAT Components Charge (outside normal hrs)36 $ $ A.0018 STAT Transportation Charge24 $$ A.0019 Test Referral Absorption/Elution6 $$ A.0020 Test Referral Antibody Identification6 $$ A.0021 Test Referral Antibody Screen, Neutrophil2 $$ A.0022 Test Referral Enzyme Panel3 $$ A.0023 Test Referral Flow T-Cell Auto Crossmatch9 $$ A.0024 Test Referral HLA DNA Extraction/Storage9 $$ A.0025 Test Referral HLA LMX C1Q DSA SAB CL 29 $ $ A.0026 Test Referral HLA LMX C1Q DSA SAB CL I9 $$ A.0027 Test Referral HLA LMX C1Q SAB CL 29 $$ A.0028 Test Referral HLA LMX C1Q SAB CL I9 $$ A.0029 Test Referral HLA Serum Aliquot & Storage9 $$ A.0030 Test Referral HLA Typing, PCR9 $$ A.0031 Test Referral HLA, Adsorption Fee9 $$ A.0032 Test Referral HLA, LMX-DSA SAB CL19 $$ A.0033 Test Referral HLA, LMX-DSA SAB CL29 $ $ A.0034 Test Referral LMX A Locus Typing9 $$ A.0035 Test Referral LMX Ab ID SAB CL I Adsorbed9 $$ A.0036 Test Referral LMX Ab ID SAB CL II Adsorbed9 $$ A.0037 Test Referral LMX B Locus Typing9 $$ A.0038 Test Referral LMX C Locus Typing9 $$ A.0039 Test Referral- Miscellaneous9 $$ A.0040 Test Referral Select Cell Panel6 $$ A.0041 Unit Irradiation50 $ $ Livermore Products A.0042 Platelets, Leukoreduced, Irradiated 36 $$ A.0043 Red Cells, Leuko Reduced 350 $$ Livermore Services A.0044 Screening blood for negative CMV200 $$ A.0045 STAT Transportation Charge52 $$ Provision must be available to add or change tests due to technology changes. Base Year Total $__________ Section B: Delivery VA Palo alto Health Care System 3801 Miranda Ave. Palo Alto, CA 94304 INSTRUCTIONS TO OFFERORS As a minimum, offers must include- 1. Offerors must return provision 52.212-3 with their proposal. Offerors may either (1) complete all relevant portions of the provision or (2) complete paragraph (b) of the provision and indicate that it has completed official representations and certifications online at www.sam.gov. 2. Contact information, Name, Phone Number, Fax Number and email address 3. Mailing address and Remit to address, if different than mailing address 4. Acknowledgment of Solicitation Amendments 5. Offeror's Federal Tax ID Number; 6. Offeror's DUNS number 7. Equipment Place of Manufacture (include US city, state and ZIP+4; or foreign country), if applicable 8. Offeror must provide copies of licenses and certifications, if applicable. SOLICITATION PROVISIONS /CONTRACT CLAUSES: Clauses "FAR 52.252-2 - Clauses Incorporated by Reference (Feb 1998) For the purposes of this clause, the fill-in's are http://www.acquisition.gov/far/index.html and http://www.va.gov/oal/library/vaar/ respectively. "FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (Dec 2014) "FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (Dec 2014) For the purposes of this clause, items (b) 1, 4, 8, 12, 16, 22, 26, 27, 28, 29, 30, 31, 32, 39, 41, 43, and 49 are considered checked and applicable. "FAR 52.232-38 Submission of Electronic Funds Transfer Information with Offer (July 2013) "FAR 52.237-3 Continuity of Services (Jan 1991) "VAAR 852.203-70 Commercial Advertising (Jan 2008) "VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2012) Provisions "FAR 52.252-1 - Solicitation Provisions Incorporated by Reference (Feb 1998) For the purposes of this provision, the fill-in's are http://www.acquisition.gov/far/index.html and http://www.va.gov/oal/library/vaar/ respectively. "FAR 52.212-1 Instructions to Offerors - Commercial Items (April 2014) "VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (Jan 2008) "VAAR 852.233-71 Alternative Protest Procedure (Jan 1998) 52.212-2 Evaluation - Commercial Items (JAN 1999) (a)Offerors will be evaluated to the extent they can provide the items (or equal) listed in the price schedule. The Government will award to the lowest priced, responsible, technically acceptable offeror. The following factor shall be used to evaluate offers: 1.Technical Capability: Offeror's technical capability shall be evaluated based on compliance with the statement of work (Attachment 1). ? Attachment 1: Statement of Work DESCRIPTIONS/SPECIFICATIONS/WORK STATEMENT VA Palo Alto Health Care System Contract Requirements 1.Contractor shall provide blood, blood components, and services described in Schedule B to the VA Palo Alto Health Care System Palo Alto and Livermore divisions. 2.Blood shall be typed for ABO and Rh antigens in accordance with methods recommended in the current edition of Standards for Blood Banks and Transfusion Services and the Technical Manual of the American Association of Blood Banks (AABB) (available from the AABB website: http://www.aabb.org/content). Contractor shall provide services and products in accordance with the regulations and requirements of the Food and Drug Administration (FDA), the laws and regulations of the State of California and the Standards of the American Association of Blood bank. A sample of blood from each donation shall be tested for syphilis. Whole blood and/or components (non-autologous) shall not be used for transfusion unless the test is non-reactive. In addition, only blood testing negative for antibody to human immunodeficiency virus (HIV), for hepatitis B surface antigen (HBsAg), for anti-hepatitis B core antigen (Anti-HBc), for hepatitis C virus (anti-HCV), and for human T cell leukemia virus (anti-HTLV) shall be used for transfusion. Blood and components shall not be used for transfusion if the results are outside established limits. Testing must also include the following: a.Nucleic Acid Test (NAT) for HIV and HCV RNA b.ALT and HIV P24 optional 3.All blood shall be collected in a closed system under aseptic conditions, processed in appropriate solutions and the container so labeled. The label shall indicate the expiration date of the contents from the date of collection of the source blood. Source blood collected and stored with anticoagulant of CPD has a shelf life of 21 days, CPDA-1 35 days and ADSOL 42 days. This is with in guidelines of blood container manufactures, Food and Drug Administration (FDA) and AABB regulations. 4.All blood supplied shall be visually free of hemolysis, excessive chyle and clots. B.Certifications 1.The contractor shall supply 100% "volunteer donor" blood in accordance with FDA rules and regulations effective May 15, 1978 or latest revision. 2.Definition of a "volunteer donor"-- A volunteer donor is a person who does not receive monetary payment for blood donation. Benefits, such as monetary times off from work, membership in blood assurance programs and cancellations on non-replacement fees that are not readily convertible to cash, do not constitute monetary payment. 3.Registration/Licensures/Certifications. The Contractor shall be registered and/or licensed with the Food and Drug Administration (FDA), through the Department of Health and Human Services pursuant to Section 510 of the Federal Food, Drug and Cosmetic Act, as amended, 21 USC Section 260; is inspected and accredited by the American Association of Blood Banks; is a member in good standing in the California Hospital Associations, and participates in a proficiency testing program. 4.License. The Contractor shall submit proof that he holds an unrevoked U.S. License which is issued by the Center for Biologics, Evaluation and Research, Food and Drug Administration, hereinafter referred to as FDA under Section 351 of the Public Health Service Act, as amended, 42 USC Section 262, as a source of supply for blood and blood products complying with FDA regulations. 5.The Contractor shall ensure testing personnel assigned to perform the services covered by this contract are licensed in a State, Territory, or Commonwealth of the United States or the District of Columbia. All licenses held by personnel working on this contract shall be full and unrestricted licenses. The qualifications of such personnel shall also be subject to review by the VAMC Chief of Staff and approval by the VA Facility Director. Each person assigned to work under this contract shall be licensed by the State of California and shall meet the testing personnel requirements of the American Association of Blood Banks for the type/complexity testing performed. 6.The Contractor shall obtain all necessary licenses and/or permits required to perform this work. The Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. The Contractor shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employee's fault of negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of California. Further it is agreed, that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the Contractor hereunder with the regard to any claims, loss, damage, injury and liability resulting therefrom. C. Donor Requirements 1.The contractor shall maintain readily available blood donor lists including names, addresses and Social Security number. Such lists shall indicate whether, and on what date, blood of a particular donor was furnished to the VA. 2. Donor selection shall be in accordance with criteria established by the FDA and/or the AABB. 3.Immediately after bleeding, the blood shall be stored in accordance with criteria established by the Food and Drug Administration (FDA) and/or American Association of Blood Banks (AABB). D. Expiration Dates 1.The contractor shall supply blood and blood components in accordance with the expiration dates specified in the AABB Standards. 2.The contractor shall supply Red blood cell products not over 15 days from the date of collection. 3.The contractor shall return for full credit any Red blood cell products that exceed 15 days from the date of collection. E. Blood Products 1.The contractor shall furnish blood labeled as A, B, O and Rh type. Type A Rh negative and O. Rh negative must have been drawn from donor not more than five (5) days before date on which purchase order is filled. Types such as AB Rh positive, B. Rh negative and AB Rh negative will be supplied not over fifteen (15) days old. These time limits may be adjusted if a system for exchange on credit is provided which minimizes or precludes losses due to outdating. 2.The contractor shall supply whole blood, red blood cells and components in standard collection containers, with appropriate samples for laboratory work. 3.The following tests shall be completed by Contractor prior to delivery: a. ABO Grouping b.RHo(D) -- Testing c.Syphilis --- Testing d.Irregular Red Blood Cell Antibody Detection e.Hepatitis B Surface Antigen (HBsAg) f.HCV Antibody g.HIV Antigen and Antibody h.Hepatitis B Core Antibody i.HTLV Antibody j.Nucleic Acid Test for HCV and HIV RNA k. Other tests as may be included for licensure by the Office of Biologics/Food and Drug Administration. 4.Other than in the case of emergency, the above work shall be completed on all blood and its components prior to shipment. In such emergencies, products may be released with a "statement of justifications for request of incompletely tested blood components, signed by the veteran's physician. F. Special Donations 1.Contractor shall not require pre-payment of blood processing & handling surcharges from autologous or designated blood donors for VA. 2.The contractor shall direct autologous or designated blood donors for VA patients to a facility as decided by VA and the blood center after coordination with COTR. 3.In the event a facility for autologous or designated blood donors for VA patient is not feasible for the donor, a community blood center may be used. 4.Shipping fees of blood components shall be incurred by the blood center. The contractor shall ship blood components at no additional expense to the VA. These units shall be shipped to VA when received. G. Hospital Notification If it is determined by the Contractor that a blood component potentially infectious with HIV, HCV, or HTLV I/II may have been provided to Dept. of Veterans Affairs Health Care Systems, contractor shall notify the VA. This notification process will comply with the requirements as defined by the U.S. Food and Drug Administration. Where required or allowed by law, notification to the VA Health Care Systems may be provided through a State Department of Health or similar governmental agency. H. Description of the required services a.Screening for negative blood per antigen - Testing donor units for RBC antigens and select units negative for a given antigen. b.Irradiate units - Treat units with gamma irradiation to prevent lymphocyte proliferation. c.Screening for CMV negative blood - Testing units for antibody to cytomegalovirus and select negative units. d.Freezing and storing autologous - Freeze blood donated by the patient for his or her own use and store it until needed. e.Thawing and deglycerolizing autologous blood - Thaw and wash frozen blood. f.Plateletpheresis, crossmatched - Compatibility test between recipient serum and donor platelets. g.Crossmatched Platelet Donor Recruitment - Recruit a donor known from previous testing to be compatible with a recipient. h.Antibody Identification, enzyme panel, select cell panel, absorption/elution with panel, inhibition panel, chloroquine treatment, extended phenotype and phenotyping, genotyping whole blood or red cell mass - Samples to identify antibodies when detected by antibodies screening. Delivery of Orders VA Palo Alto Health Care System (VAPAHCS) Supplies and services to be delivered to the specified VA Palo Alto Health Care System site: Blood Bank, Building 100, 4th Floor, Room F4-140 Pathology & Laboratory Medicine Service VA Palo Alto 3801 Miranda Ave. Palo Alto, CA 94304 Laboratory, Building 62, 2nd Floor Room 220 Pathology & Laboratory Medicine VAPAHCS-Livermore Division 4951 Arroyo Road Livermore, CA 94550 Delivery orders may be placed by phone, fax, or online. The type of delivery order will be specified when the order is placed and the Contractor shall deliver within the following times. The time begins when the authorized official places the delivery order. STAT/Emergency------------------One (1) hour ASAP---------------------------------Two (2) hours Stock-Palo Alto----------------------Six (6) hours with two (2) deliveries per day Stock-Livermore--------------------Non-applicable, pre-scheduled Distance and Impediments for deliveries during disasters or traffic congestion Due to this important nature of STAT or emergency delivery requests for blood and blood products at the Palo Alto Division, the distribution center must be located within 5 miles and the courier cannot be required to cross a bridge, such as the Bay Bridge, Golden Gate Bridge, or the San Mateo Bridge (disaster preparedness and past experience). The Palo Alto Division of VAPAHCS provides a high level of ER services, large number of cardiac surgeries, supports Hematology/Oncology/Transplant patients and has a need for expedient emergency delivery. The Livermore Division of VAPAHCS provides pre-scheduled transfusion services on specific days for Hematology Clinic patients, so distance is not critical. There is no ER or surgeries performed at Livermore Division. Both divisions must receive blood units from the same supplier. Frequency of Deliveries Palo Alto requires two (2) stock deliveries per weekday and one (1) stock delivery each Sunday. The first stock delivery is made before Noon, the second stock delivery between before 6:00 pm. Livermore transfusions are infrequent and pre-scheduled. Orders will be placed for a routine stock delivery by a specific date. Transportation Charges for STAT Orders: STAT and special delivery charges will be from point of origin, which is the Blood Centers to the requesting VA. Routine delivery charges will not be incurred as a separate charge. Return of Blood: The Blood Center will accept the return of units under the following conditions: a.Proper temperature requirements have been maintained b.The integrity of the unit container has been maintained and the label has not been defaced c.At least two cross-match segments remain, unless the blood center laboratory has approved use of the last cross match segment Reference Services a.STAT reference specimens shall be picked up and delivered within two (2) hours from the time the order was placed b.STAT reference lab specimens shall have a progress report by the end of a work shift eight (8) hours from the time specimen arrives. c.All results are to be initially reported to VA by telephone and a preliminary test report by fax. The final test report will be sent within five (5) working days after the preliminary report. d.HLA and transplant reference specimens will be sent via the VA courier service on a routine route basis. Results will be sent back to the VA Palo Alto Blood Bank via fax or mail when testing is completed. e.Specimens sent to another laboratory for additional or specialty testing will be pre-approved by VAPAHCS Contact Officer's Representative and the VA Supervisor, Transfusion Services. Charges will be included on the Contractor's monthly invoice after testing is complete.
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