SOLICITATION NOTICE
J -- GENERATOR SERVICE/REPAIR
- Notice Date
- 3/11/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 335311
— Power, Distribution, and Specialty Transformer Manufacturing
- Contracting Office
- Agricultural Research Service - Southeast Area
- ZIP Code
- 00000
- Solicitation Number
- 4225-SA-0001
- Archive Date
- 4/10/2015
- Point of Contact
- Selby R. Artis, Phone: 7865737061, David Alexander, Phone: 786-573-7059
- E-Mail Address
-
selby.artis@ars.usda.gov, david.alexander@ars.usda.gov
(selby.artis@ars.usda.gov, david.alexander@ars.usda.gov)
- Small Business Set-Aside
- N/A
- Description
- Statement of Work for Preventative Maintenance and Testing of the USDA ARS Subtropical Horticultural Research Station Emergency Standby Generator 1.0 CONTRACT PROJECT: 1.1 TITLE Preventative Maintenance for one standby emergency generator 1.2 LOCATION : USDA ARS Subtropical Horticultural Research Station 13601 Old Cutler Road, Miami FL, 33158 1.3 PROJECT BACKGROUND : The USDA ARS Subtropical Horticultural Research Station presently operates one Caterpillar Model 3456 (ATAAC Engine) Diesel Electric power generator set rated 500kW, Standby@ 277/480 VAC, 1800 RPM, 3 Phase, 60Hz, 0.8 P.F. Specifications are as follows: •· AIR INLET SYSTEM •o Air cleaner, single element canister type with service indicator •o AUTOMATIC TRANSFER SWITCH •§ One (I) 150amp, 3 Pole, 277/480 VAC, 3 Phase, 60HZ, in Nema I enclosure,-automatic transfer switch with the following accessories: •· In-phase monitor control Two auxiliary contacts Remote automatic control Programmable exerciser Elevator contacts •§ One (I) 225 amp, 3 Pole, 277/480 VAC, 3 Phase, 60HZ, in Nema I enclosure, - •· automatic transfer switch with the following accessories: In-phase monitor control •· Two auxiliary contacts Remote automatic control Programmable exerciser •· Elevator contacts •§ One(I) 400 amp, 3 Pole, 277/480VAC, 3 Phase, 60HZ, in Nema I enclosure,- automatic transfer switch with the following accessories: •· In-phase monitor control •· Two auxiliary contacts Remote automatic control •· Programmable exerciser Elevator contacts •o CHARGING SYSTEM •o One (I) Automatic battery charger, UL listed 10 Amp, 24 VDC output 120 VAC, I Phase input, dual rate, mounted on package, includes alarm for NFPA 99/110 (Electrical service provided by others) •o CONTROL SYSTEM •§ MCP II+ control panel (mounted facing right) including: •· 24 Volt DC Control •· NEMA 12, IP44 Dust-proof enclosure •· Locked hinged door •· Voltage adjustment potentiometer Auto start/stop control switch Emergency stop pushbutton •· Panel lights •· True RMS AC metering, 3 phase •· Digital indication for: •o Operation hours Oil pressure •o Coolant temperature •o DC volts •o RPM •o Line to line volts, line to neutral colts, phase, amps, Hz •o EkW, kVa, Kvar, kWhr,% kw, PF •o Safety shutdown protection with LED indication lights for: •o Low Oil Pressure •o High coolant temperature •o Overspeed •o Emergency stop •o Failure to start (overcrank) Low coolant level •o Programmable protective relayiug functions •o Under and over voltage Under and over frequency Reverse power •o Over current (phase and total) •o 3 spare indicating LED's (programmable) •o 4 spare alarm/shutdown inputs •o COOLING SYSTEM •§ Radiator with guard (sized for 50 C (!22 F)) •§ Air to air after-cooled (ATAAC) •§ Duct flange •§ Coolant drain line with valve, piped to edge of base •§ Fan and belt guards •§ Caterpillar Extended Life Coolant •§ Coolant level sight gauge •§ Low coolant level sensor •o ENCLOSURE •o Weather protective •§ Aluminum construction •§ Fixed formed air intake louvers •§ Expanded air outlet •§ Stainless steel lift off hinges •§ Lockable hardware •§ Door gaskets •§ Exhaust mounting brackets Roof penetration rain shield •§ Traffic white paint finish •o EXHAUST SYSTEM •o Stainless steel exhaust flex with ANSI style outlet flange, •o Exhaust manifold, dry, Caterpillar 203 mm. (8 in.) round flanged outlet •o Exhaust silencer, critical grade- (*) Engine exhaust flex connector-(*) •o FUEL SYSTEM •o 150 gallon sub-base tank UL- Listed •o Lifting Rings •o Rupture Tank •o Removable End Channel •o Critical High Fuel Level Shutdown •o 2" NPT Lockable, Raised Manual Fill Cap •o 3" NPT Emergency Pressure Relief Vent Cap •o 2" NPT Mushroom Style, Screened Atmospheric Vent Cap •o Black paint finish •o ENGINE MOUNTED: •o Primary fuel filter with integral water separator •o Secondary fuel filters; spin on •o Fuel priming pump •o Flexible fuel lines terminated connected to fuel tank •o Fuel pressure gauge •o Fuel cooler •o GENERATORS AND GENERATOR ATTACHMENTS •§ SR4B Permanent Magnet excited •§ Class H Insulation •§ Random wound •§ 12 Lead •§ VR6 voltage regulator •§ 3-phase sensing •§ Extension box •§ Segregated low voltage (AC/DC) wiring panel •§ Lightning and surge capacitor •§ One (I) 800 amp frame circuit breaker 800 amp trip, 3 pole, thermal magnetic with 24 VDC shunt trip and auxiliary contacts consisting of one set of N.O. & N.C. contacts (to be used by customer for breaker position indication), mounted in generator terminal extension box on REAR side of generator. •o INSTRUMENTATION •o Alarm module- NFPA 110: Lamp Test, alarm silence •o Provides flashing LED's and horn to locally annunciate: •§ High coolant temperature alarm •§ Low coolant temperature alarm •§ Low oil pressure alarm •§ Low DC volts alarm System not in automatic Low fuel level •§ Battery charger malfunction •§ Common alarm/shutdown relay •§ Generator running relay •· AC provides the following: •· AC voltage contactor that (120vac) for discom1ecting of battery charger and jacket water heater when engine is running •o One (1) -Remote annunciator panel- 24 VDC 16 lights. Remote mounted •§ Lamp Test/alarm silence •o Provides flashing LED's and horn to annunciate: •§ System not in auto •§ Low coolant temperature alarm •§ High coolant temperature alarm •§ High coolant temperature shutdown •§ Low oil pressure alarm •§ Low oil pressure shutdown •§ Overcrank shutdown •§ Overspeed shutdown •§ Low fuel level alarm •§ Low DC volt alarm •§ Battery charger malfunction alarm •§ Generator online •o One (1) remote stop break-glass station, •§ Nema 3R enclosure •o GOVERNING SYSTEM •o Caterpillar electronic governor (ADEM II) •o LUBE SYSTEM Lubricating oil (10W-30) •o Lube oil level indicator (dipstick) Oil filter; spin on •o Oil drain line with valve, terminated on edge of base •o Fumes disposal; routed to front of radiator •o MOUNTING SYSTEM •o Narrow base; formed steel with linear vibration isolators between base and engine-generator •o Pad type vibration isolators- Qty: eight (8) to be placed between base-frame and top of sub-base fuel tank •o STARTING/CHARGING SYSTEM •o 45 amp charging alternator •o 24 VDC starting motor •o Two (2) batteries with rack, cables •o Battery disconnect switch •o Jacket water heater- 120 VAC, single phase, 3 kW (Includes shutoff valves and adjustable thermostat. components of heater are UL recognized) •o Safety shutdown protection (ADEM II control) REQUIRED SERVICES AND DELIVERABLES: 3.1 Preventative Maintenance and Inspection 3.1.1 The contractor shall maintain a preventative maintenance program in accordance with the requirements set forth by the manufacturer. Preventive maintenance services are to be performed between the hours of 8:00AM and 5:00PM EST, Monday through Friday, excluding Federal Holidays. 3.1.2 The Contractor shall be responsible for performing quarterly preventative maintenance (PM) and inspection of the mechanical and electrical components of the generator. The contractor shall report the operating status of each unit to the COR or their designated representative promptly after each quarterly PM. Contractor will make recommendations and provide a quote outlining the costs and timeline to perform any recommended repairs for any deficiencies that require repairs after each PM. If emergency services are identified by the Contractor during a PM, they will immediately notify the COR and follow the Emergency Call procedure to assess the problem and provide a quote outlining the costs and timeline necessary to perform the emergency services. Any reports or observations that may have immediate safety implications shall be mitigated and immediately reported to the COR. 3.2 Emergency Calls and Repairs: 3.2.1 The contractor shall provide emergency maintenance/repair services on the generators as requested in accordance with the requirements set forth by the manufacturer of the equipment. Emergency services will only be requested by authorized and/or designated BEP personnel when services are required of the Contractor to respond to an unplanned/ unscheduled event regarding the equipment. 3.2.2 Contractor personnel shall respond within four hours of receipt of a call. 3.2.3 The Contractor shall have personnel available to respond to requests for emergency services within the timeframe described above 24x7x365. In addition, the Contractor shall provide a telephone number(s) that is available 24x7x365 during the period of performance, for receiving requests for Emergency service. 3.2.4 Upon arrival the Contractor is to assess the situation (e.g. inspect the equipment), diagnose the issue and provide a quote outlining the cost (i.e. broken down by labor cost (e.g. number of hours and hourly rate), material costs etc. to complete the repairs, prior to performing the work. If the Contractor is unable to make the necessary repairs, the Contractor shall obtain repair services for the inoperable equipment and include in their quote for repairs. 3.2.5 The quote will be used to establish a fixed price for performance of the work. The government reserves the right to provide any of the labor and/or materials required to perform the work, to defer the work to a later time, or to defer to the Contractor's quote. 3.2.6 If the contractor is unable to resolve an emergency call, the contractor shall contact the COR or their designated representative promptly. 3.2.7 After market or refurbished parts are not to be used in support of this contract. 3.3 Building Load Testing: 3.3.1 The contractor shall test the generator using the building as the test load. This shall be performed on a Saturday between the hours of 8:00 AM-5:00 PM and will be conducted once in April and once in September. 3.4 Training for in-house preventative maintenance 3.41 Within one month of contract award, the contractor shall establish an in house preventative maintenance program for program staff. The Contractor shall identify and develop a checklist for the in house preventative maintenance program. The training will also address running the generator for an hour unloaded. 3.5 Schedules and Records: 3.5.1 The contractor shall establish, maintain and follow a quarterly Preventative Maintenance Schedule in accordance with all applicable codes and addenda related to generator operation and maintenance. The contractor shall furnish a service report of all preventative maintenance, service call emergency work and load testing results (as requested) within fourteen (14) days of completion of the work. This report should be clearly legible. Upon approval, Contractor may use their standard form to provide written/electronic reports. Contractor will include with the service report a listing of all items inspected and a description of work performed. Contractor will also include a list of any items that require further attention including cost estimates, comments and recommendations Contractor must attach a copy of the service report to the invoice for PM, emergency, or load testing service when the invoice is submitted for payment. 4.0 Maintenance Interval Schedule Before each consecutive interval is performed, all of the maintenance requirements from the previous interval must also be performed. Every three months •o Inspect Annunciator Panel •o Check Cooling System Coolant Level •o Clean/Replace Engine Air Cleaner Element (Dual Element) •o Inspect Engine Air Cleaner Service Indicator •o Check Engine Oil Level •o Fuel System Primary Filter/Water Separator •o Drain •o Check Generator Load Power Factor- Check •o Walk-Around Inspection •o Check Air Inlet Filter •o Measure/Record Bearing Temperature- •o Check Electrical Connections •o Inspect Generator •o Obtain Cooling System Coolant Sample (Level 1) •o Replace Fuel System Secondary Filter •o Clean Engine - •o Clean Engine Crankcase Breather •o Obtain Engine Oil Sample •o Change Engine Oil and Filter - •o Check Engine Protective Devices •o Lubricate Fan Drive Bearing •o Drain Fuel Tank Water and Sediment •o Hoses and Clamps- Inspect/Replace •o Clean/Inspect Magnetic Pickups •o Clean Radiator •o Check Rotating Rectifier •o Replace Fuel System Primary Filter/Water Separator Element Every 6 months •o Inspect Generator Set Vibration •o Test H Insulation •o inspect/Adjust Engine Valve Lash - Every 12 months •o Obtain Cooling System Coolant Sample (Level 2) •o Lubricate Bearing •o Clean/Test After cooler Core •o inspect/Adjust/Replace Alternator and Fan Belts •o Check Battery Electrolyte Level •o Test/Add Cooling System Supplemental Coolant Additive (SCA) •o inspect/Clean Cylinder Head Grounding Stud
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/bb767bb9028aa0a5eb13a0cc83e3154a)
- Place of Performance
- Address: 13601 Old Cutler Rd, Miami, FL 33158, Miami, Florida, 33158, United States
- Zip Code: 33158
- Zip Code: 33158
- Record
- SN03664658-W 20150313/150311235021-bb767bb9028aa0a5eb13a0cc83e3154a (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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