MODIFICATION
A -- Miniature Self Defense Munition (MSDM) Concept Study - Amendment 2
- Notice Date
- 3/11/2015
- Notice Type
- Modification/Amendment
- NAICS
- 541712
— Research and Development in the Physical, Engineering, and Life Sciences (except Biotechnology)
- Contracting Office
- Department of the Air Force, Air Force Materiel Command, AFLCMC/PK - Eglin, 205 West D Avenue, Suite 433, Eglin AFB, Florida, 32542-6864, United States
- ZIP Code
- 32542-6864
- Solicitation Number
- BAA-RWK-2014-0001_CALL_004
- Archive Date
- 4/14/2015
- Point of Contact
- Beverly A Williams, Phone: (850) 883-2669, Kevin R Miller, Phone: (850) 882-4296
- E-Mail Address
-
beverly.williams.1@us.af.mil, kevin.miller.4@us.af.mil
(beverly.williams.1@us.af.mil, kevin.miller.4@us.af.mil)
- Small Business Set-Aside
- N/A
- Description
- BAA-RWK-2014-0001 Call# 004 Rev 3, 11 Mar 2015. This revision to the BAA adds paragraph 8(f) Disposition of Classified Material requirements for non-selected offerors. AFRL/RWK BROAD AGENCY ANNOUNCEMENT (BAA) BAA-RWK-2014-0001 Call #004 "Miniature Self Defense Munition (MSDM) Concept Study" NAICS: 541712 (Size Standard: 1,000 Employees) FEDERAL AGENCY NAME: Air Force Research Laboratory Munitions Directorate 101 W. Eglin Blvd. Eglin AFB, FL 32542-6810 Notice to Offeror(s)/Supplier(s): This Call for Proposals is being issued under Broad Agency Announcement (BAA) BAA-RWK-2014-0001, which was published in FedBizOpps.gov on 20 Mar 2014. Offerors must refer to BAA-RWK-2014-0001, which must be read and adhered to in conjunction with this Call for Proposals. This Call for Proposals will be governed by the "ONE-STEP" process described in Section V of the open ended BAA RWK-2014-0001. APPLICABILITY OF BASELINE BAA: All requirements of BAA-RWK-2014-0001 apply unless specifically amended and addressed in this CALL. The Baseline BAA contains information applicable to all CALLS issued under BAA-RWK-2014-0001 and provides information on the overall program, proposal preparation and submission requirements, proposal review and evaluation criteria, award administration, agency contacts, etc. Direct questions to the Contracting Office (CO) points of contact identified below. Proposal Due Date and Time: Proposals are due no later than 4 PM Central Time on 30 March 2015. NOTE: Proposal receipt after the due date and time shall be governed by the provisions of FAR 52.215-1(c)(3). It should be noted that this installation observes strict security procedures to enter the facility. These security procedures are NOT considered an interruption of normal Government processes, and proposals received after the above stated date and time as a result of security delays will be considered "late." Furthermore, note that if offerors utilize commercial carriers in the delivery of proposals, they may not honor time of day delivery guarantees on military installations. Early proposal submission is encouraged. Electronic submission of proposals for this BAA shall not be accepted; this includes e-mail and facsimile. I. PROGRAM DESCRIPTION: Background: The Air Force Research Laboratory Munitions Directorate Strategic Planning Branch (AFRL/RWPB) is considering the award of contract(s) for the research, development and conceptual design of an affordable, Miniature Self Defense Munition (MSDM). Objectives: The following Government Statement of Objectives (SOO) applies to this Call for proposals. (1)Program Objective/Scope: General Program Objective: The objective of this program is to develop and characterize industry system concept designs and critical enabling technologies. This study is not an acquisition down select. The program shall be titled the Miniature Self Defense Munition (MSDM) Concept Study. Specific Program Objectives: A detailed Statement of Objectives (SOO) for the MSDM Concept Study has been accomplished. The SOO and MSDM Concept Study objectives, Annex 1, will be provided in accordance with the instructions found in Section 8(d) below. (2)Statement of Objectives: It is expected that contract(s) awarded will include research and development in the following areas. Concept Exploration Enabling Technologies System Analysis Technology Roadmap Final Report (3)Risk: The contractor shall identify risks associated with conceptual design of the MSDM Program. The contractor is responsible for utilizing a risk evaluation process, determining all major demonstration risks, assigning values to those risks, and developing mitigations for those risks. The contractor team shall make risk evaluation a component of all technical reviews. (4)Management: The contractor shall be responsible for meeting all requirements of this effort, including but not limited to: cost, technical, safety, schedule, security and subcontractor management. The contractor shall communicate the technical and programmatic status through Data Requirements submissions discussed in section/paragraph I(5) and scheduled meetings discussed in section/paragraph I(6). In addition to the final review, informal program status interchanges (such as teleconferences) are encouraged. Secure communications will be required for this effort. Classified telephone discussions will be required as a minimum. Classified video conferencing is preferred. (5)Data Requirements: The contractor shall submit reports as specified in Contract Data Requirements Lists (CDRLs) (DD Forms 1423). In all cases, the contractor shall document work results and present results in a final briefing to management. All results will be documented in a Final Technical Report. A001 - Status Report A002 - Presentation Material A003 - Scientific and Technical Reports A004 - Fund & Man-Hour Expenditure Report A005 - Final Report The Contractor may propose additional elements or submittal of combined elements or Data Item Descriptions (DIDs) as appropriate for the proposed program. i.STINFO. Scientific and Technical Information (STINFO) may be generated. STINFO safeguards shall apply. (6)Technical Reviews: The MSDM Concept Study will have a Kickoff meeting at Eglin AFB, a Midterm review via secure teleconference or secure VTC, and a final review at the contractor facility at 2 weeks, 3 months and 5 months after contract award respectively. (7)Other Requirements: a)Program Security Requirements: Portions of this program will be classified at the Secret level and a DD Form 254 will apply to the awarded contract. Thus, offerors must verify their Cognizant Security Office information is current with Defense Security Service (DSS) at www.dss.mil. b)Emissions Security (EMSEC) requirements will apply. Generation of classified material is authorized only on equipment approved for classified processing by Air Force EMSEC authorities. Based upon the proposed technical approach, the Government will provide a Security Classification Guide at contract award or during the performance of the contract, whenever the requirements of the guide, as it pertains to the contract performance, can be determined. c)ITAR: International Traffic in Arms Regulations and Public Law 98-94 (export control) will apply to this effort. d)Data Rights: It is anticipated that all data delivered under any resulting award will be delivered with unlimited rights; however different rights may be negotiated as appropriate. The contractor shall identify data rights assertions, licenses, patents, etc. that apply to any proprietary materials, technical data, products, software, or processes to be used by the prime or subcontractor(s) in the performance of this program; and shall address acquisition of data rights or licenses, or expected recoupment of development costs for those proprietary items that will be integral to the design. The contractor shall specifically address data rights/proprietary issues at each meeting discussed in section/paragraph I (6). The contractor shall specifically address inventions/patents identified in the performance of the program at each meeting discussed in section/paragraph I (6). (8)Other Information: a)Government Furnished Property (GFP): The Government may assist in providing GFP, based on availability, if requested. Therefore, the offeror shall include a detailed list of Government resources, with their associated approximate value (if known), required to execute a contract in a timely and cost effective manner. b)Base Support/Network Access: The offeror should identify any they believe is necessary in their proposal. c)Hazardous Materials: The contractor must identify any hazardous materials to be used in performance of this effort in the proposal and any subsequently requested formal proposal. d)Request for Annexed Data: To receive Annex documents, the offeror must be certified to receive military critical technical data under the US/Canada Joint Certification Program (JCP) (www.dlis.dla.mil/jcp). To request this Annex, forward a written request for release of export-controlled data related to the MSDM Concept Study to Mr. Michael Kostelny via mail or fax (see Section VII - Agency Contacts, paragraph (1)). The written request shall include: •Certified copy of a DD Form 2345, Militarily Critical Technical Data Agreement •Commercial and Government Entity (CAGE) code •Approved address to receive classified mail •Cognizant Defense Security Service office name/address •Facility Security Officer: name, phone, email, fax •Name, phone, email, and fax of the person to receive the annex •Facility must be cleared (Under the NISPOM) to receive and store US Classified up to and including SECRET. The request should be provided early enough to allow the Government up to 7 calendar days to provide the document. No supplemental documentation will be provided unless requested in strict accordance with these instructions. e)Operations Security (OPSEC): The offeror shall train personnel in, and follow, appropriate Operations Security (OPSEC) measures during the performance of this program. f)Disposition of Classified Material: Non-selected offerors will be required to destroy all classified material received from the Government. A Destruction Notice Receipt shall be provided to the Government to verify this has occurred. The Destruction Notice Receipt shall be sent to the MSDM Concept Program Manager. II.AWARD INFORMATION (1)Type of Contract: The Government anticipates negotiating a Cost Plus Fixed Fee (CPFF) contract type for this effort. (2)Anticipated Number of Awards: The Government anticipates negotiating and awarding four CPFF contracts. The Government reserves the right to award one, multiple, or no contracts pursuant to this BAA Call. (3)Anticipated Award Date: The Government expects to receive proposals within 45 days of publication of this BAA Call, and to negotiate and award one or more contracts by 5 June 2015. (4)Anticipated Period of Performance: The overall contract period of performance is expected to be 7 months in total with 5 months allocated for completion of the technical effort and 2 months allocated for completion of the final report. (5)Estimated Program Cost: The total anticipated funding for this program is $1.0 M. Funding is estimated not to exceed $250K for each contract. This funding profile is an estimate only and will not be a contractual obligation for funding. All funding is subject to change due to government discretion and funds availability. All potential offerors should be aware that due to unanticipated budget fluctuations, funding in any or all areas may change with little or no notice. (6)Funding Restrictions: The cost of preparing proposals in response to this announcement is not considered an allowable direct charge to any resulting contract or any other contract, but may be an allowable expense to the normal bid and proposal indirect cost specified in FAR 31.205-18. Incurring pre-award costs for ASSISTANCE INSTRUMENTS ONLY are regulated by the DoD Grant and Agreements Regulations (DODGARS). III. ELIGIBILITY INFORMATION Eligible Offeror/Applicants: All applicants are potentially eligible. All correspondence must reference the title and BAA number. Any Foreign or foreign-owned offerors with an appropriate Special Security Agreement (SSA) in place with the U.S. Government should immediately contact the contracting office focal point identified in Section VII for information if they contemplate responding. IV. PROPOSAL SUBMISSION INFORMATION (1)Content and Form of Submission of Proposals: This Call for Proposals will be governed by the "ONE-STEP" process described in Section V of the open-ended BAA RWK-2014-0001. Proposals submitted shall be in accordance with this announcement. Proposals received after the due date and time specified in the CALL shall be governed by the provisions of FAR 52.215-1(c)(3). There will be no other announcement issued for this requirement. Offerors MUST monitor FedBizOpps https://www.fbo.gov in the event this announcement is amended or CALLS are issued. Offerors must monitor these systems to ensure they receive the maximum proposal preparation time for subsequent amendments as this is the official notification vehicle to request proposals. Proposals must reference the announcement number BAA-RWK-2014-0001, Call #004. Proposals should be addressed and delivered to the Contracting Point of Contact (POC) identified herein. Offerors must submit one-original and 1 hard copy of their proposal via mail or hand delivery to the Contracting POC identified below. Any classified proposal information should be submitted in a separate appendix and provided directly to the Technical POC identified herein. Do not submit Classified Data to the Contracting POC. In the event any classified data would be submitted, contact the Technical POC for directions. (2)Technical proposals for Call #004 shall be limited to twenty (20) pages, prepared and submitted in accordance with the instructions set forth in Section V of BAA-RWK-2014-0001, which must be read in conjunction with this Call for Proposals. The Statement of Work (SOW) shall be limited to an additional 5 pages, above and beyond the 20-page limit for the technical proposal. Any excess pages in the Technical Proposal, beyond the Page Limitation Requirements of the BAA, will not be evaluated. Page Format: Paper Size shall be 8.5 inch x 11 inch. Margins on every page shall be one-inch on top, bottom, left and right sides. Font size shall be standard 12 point Times New Roman. Character spacing must be "normal," not condensed in any manner. Pages shall be single-spaced. In addition, respondents are requested to provide their Commercial and Government Entity (CAGE) number, their Dun & Bradstreet Data Universal Numbering System (DUNS) (3)Cost proposals for this Call have no page limitations; however, offerors are requested to keep cost proposals to 30 pages as a goal. Provide total cost summary by fiscal year reflecting all cost elements, hours and rates by year to reflect the total price. As applicable, provide supporting cost data for any materials by providing list of materials, explaining what their costs are based on such as vendor quotes, catalog prices, or historical data; provide subcontract quotes with your proposal, and price analysis for any subcontracts, per FAR 15, explaining how subcontract prices were found to be fair and reasonable; provide consultant quotes reflecting breakout of hours and cost; provide breakout of any travel so it is clear how you computed the travel costs if any, and provide supporting data for any other costs. V.PROPOSAL REVIEW INFORMATION: Proposal Review will be governed by the Proposal Review process described in Section V of the basic BAA RWK-2014-0001. VI.TERMS APPLICABLE TO ALL BAA AWARDS: Terms Applicable will be governed by the Terms Applicable process described in Section VI of the basic BAA RWK-2014-0001. VII.AGENCY CONTACTS (1)Questions of a technical nature shall be directed to Michael Kostelny, AFRL/RWPI, 101 W. Eglin Blvd Ste. 337 Eglin AFB, FL 32542-6810 Michael.kostelny@us.af.mil, Phone: 850-882-9219 Fax: 850-882-4793 (2)Questions of a contractual/business nature shall be directed to Beverly Williams, Contract Specialist 101 W. Eglin Blvd Ste. 337 Eglin AFB, FL 32542-6810 Phone: (850) 883-2669 Email: beverly.williams.1@us.af.mil Note: Any correspondence should reference the BAA title and number and Call Number in the Subject Line. (BAA-RWK-2014-0001, Call #004) VIII.OTHER INFORMATION PERTINENT TO AWARD OF CONTRACTS AND/OR ASSISTANCE INSTRUMENTS Other Information Pertinent to Award of Contracts and/or Assistance Instruments will be governed by the Other Information Pertinent to Award of Contracts and/or Assistance Instruments process described in Section VIII of the basic BAA RWK-2014-0001. DISTRIBUTION A. Approved for public release, distribution unlimited. (RW PA#4939) TECHNICAL EVALUATION FOR COMPETITIVE ACQUISITIONS (Used for Formal Proposal ONLY for this BAA) BAA No: BAA-RWK-2014-0001, Call #004 Proposal Control No: Type of Instrument Proposed: Category Ranking: Name of Offeror: Proposal Title: Name of Evaluator: Date of Evaluation: Office Symbol: Phone No: EVALUATION CRITERIA (AS DETAILED IN THE SYNOPSIS) 1. An integrated assessment of the proposed technical approach to include scientific and/or technical merits and the potential contributions of the effort to extending the scientific understanding associated with the technologies being pursued by the three AFRL/RW Divisions and described in the 18 research areas of the BAA. 0Exceeds the criteria (Address key aspects of the proposal which demonstrate why the proposal exceeds the criteria.) 0Meets the criteria (Address key aspects of the proposal which demonstrate why the proposal meets the criteria.) 0Does not meet the criteria (Address key aspects of the proposal which demonstrate why the proposal does not meet the criteria.) Strengths Weaknesses Assessed Proposal Risk: High _____ Moderate _____ Low _____ High: Likely to cause significant disruption of schedule, increase cost, or degradation of performance. Risk may be unacceptable even with special contractor emphasis and close Government monitoring. Moderate: Can potentially cause some disruption of schedule, increase cost, or degradation of performance. Special contractor emphasis and close Government monitoring will probably be able to overcome difficulties. Low: Has little potential to cause disruption of schedule, increase cost, or degradation of performance. Normal contractor effort and normal Government monitoring will probably be able to overcome difficulties. 2. The offeror's capabilities, related experience, facilities, techniques, or unique combinations of these that are integral factors for achieving the proposed project objectives presented in the formal proposal. 0Exceeds the criteria (Address key aspects of the proposal which demonstrate why the proposal exceeds the criteria.) 0Meets the criteria (Address key aspects of the proposal which demonstrate why the proposal meets the criteria.) 0Does not meet the criteria (Address key aspects of the proposal which demonstrate why the proposal does not meet the criteria.) Strengths Weaknesses Assessed Proposal Risk: High _____ Moderate _____ Low _____ High: No significant related experience. Risk may be unacceptable even with special contractor emphasis and close Government monitoring. Moderate: Some related experience, but no experience directly associated with this technology. Special contractor emphasis and close Government monitoring will probably be able to overcome difficulties. Low: Significant relevant experience directly associated with this technology. 3. The qualifications, capabilities, and experience of the proposed principal investigator, team leader, and other key personnel who are critical to achieving the proposed project objectives presented in the formal proposal. 0Exceeds the criteria (Address key aspects of the proposal which demonstrate why the proposal exceeds the criteria.) 0Meets the criteria (Address key aspects of the proposal which demonstrate why the proposal meets the criteria.) 0Does not meet the criteria (Address key aspects of the proposal which demonstrate why the proposal does not meet the criteria.) Strengths Weaknesses Assessed Proposal Risk: High _____ Moderate _____ Low _____ High: No significant qualifications, capabilities, and experience of key personnel. Risk may be unacceptable even with special contractor emphasis and close Government monitoring. Moderate: Breadth of qualifications, capabilities, and experience of key personnel is lacking in technologies. Special contractor emphasis and close Government monitoring will probably be able to overcome difficulties. Low: Key personnel possess qualifications and experience required and exhibit critical capabilities to perform this effort. 4. The reasonableness and realism of proposed costs and fees if any, the proposed cost share by the offeror if any, and the availability of funds (i.e., considering budgets and funding). (Check all that apply) The offeror's proposed: 0 (1) quantity and mix of labor hours, 0 (2) material, 0 (3) subcontracting, 0 (4) travel, and 0 (5) any other direct costs, are appropriate and realistic for their proposed technical approach. Assessed Proposal Risk: High _____ Moderate _____ Low _____ High: Cost proposed, labor mix and number of hours does not reflect that the Contractor has a clear understanding of the effort required to achieve technical objectives. Risk may be unacceptable even with special contractor emphasis and close Government monitoring. Moderate: Indicators exists that additional labor categories or hours may be required to complete the technical effort. Low: Cost proposed, labor mix and number of hours reflect that the Contractor has a clear understanding of the effort required to achieve technical objectives. Category Ranking: ________________ The evaluation described above will generally result in proposals being placed in one of the three categories below: Category I: Demonstrates technical merit. Is important to agency programs. The offeror presents relevant experience and access to adequate resources. Risk is acceptable. The cost/price is reasonable and realistic. Proposals in Category I are recommended for acceptance (subject to availability of funds) and normally are displaced only by other Category I proposals. Category II: Demonstrates technical merit; is important to agency programs; and presents relevant experience and access to adequate resources; but requires further development. Risk is acceptable. The cost/price is reasonable and realistic. Category II proposals are recommended for acceptance, but at a lower priority than Category I. Category III: Does not demonstrate technical merit; does not meet agency needs; does not present adequate experience or resources; the risk level is unacceptable; or the cost/price is not reasonable or realistic. Signature Program Manager: ____________________________________________ Typed/Printed Name: ____________________ Date: _______________ Signature Branch Chief (or equivalent): ____________________________________ Typed/Printed Name: ______________________ Date: _____________
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